Strategic Development Information & GIS

wildlifeplaincityManagement

Nov 6, 2013 (3 years and 9 months ago)

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S
trategic Development
Information & GIS




Kevin Tabisher

|

Manager: Information and Knowledge Strategy

Corporate Services: Strategic Development Information & GIS


Information and Knowledge Management

1.
Overview of City IKM

2.
DIRC demo

3.
Strategic Information (Research and Statistics)

4.
Corporate GIS

5.
Spatial Viewer demo

6.
Q&A







Index



Strategic
Development
Information

& GIS


Information &

Knowledge

Strategy



Corporate

GIS


Strategic

Information



Knowledge

Resources &

Support



Strategic Development Information & GIS

Information
and KM
strategy


Programme

for
development
of IKM
within
departments.

Spatial data
management/
consultancy/
co
-
ordination



Town Survey
Marks


GPS Surveys


Aerial
photography

Socio
-
economic
Needs
Analysis


Urban
Indicators


Policy
Research


Research
Consultancy

Knowledge
Resource
Centre


Communicatio
ns & Marketing


Organisational

Dev


Administration




IKM Partnerships

(Change Management
and building Content)




IKM Policy

(Improving
Practices
and Governance)


Knowledge Hub

(Integrated Information)















Knowledge
Management
Framework

+

Implementation
Plan
























IKM
Audit










City’s IKM Development Path

Better Decision
-
making through
Business
Intelligence (BI)

Improving access
to knowledge
assets/
Knowledge reuse

Retaining
Social/Human
Capital

Research and
Innovation

Data Management

KM KEY AREAS

1

2

3

4

5

Better Practices

Risk Management

Legal Compliance

KM FRAMEWORK

Departmental/Programme Drivers



Spatial Reporting


Tool +ISIS Viewer




SAP BI




SAP


GIS


Integration




Integrated Spatial


Information System


(ISIS)




Spatial Information


Strategy






Knowledge Hub


(City Development


Information


Resource Centre)




City Internet Portal




SharePoint





Communities of


Practice




Coaching and


Mentoring




Expertise Locator




Exit interviews




Job shadowing









CHEC




SACN KM


Reference Group




DBSA


LGRC/


LGNET




Linking with


external agencies



CREW










Data


Management


Framework




Data Governance





IKM Directory





KM Principles





KM INITIATIVES

Year 1 (2011)

Year 2 (2012)

Year 3 (2013)

Year 4 (2014)

Year 5 (2015)

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4





Phased IKM Implementation
Approach

Phase 1: Enabling IKM Infrastructure

Phase 2: Embedding IKM Culture

Shift focus from
information management
to analysis

Phase 3: Entrenching IKM Practice

Established Analytical Products

IKM Infrastructure

Monitoring and Review

Extend
IKM Partnerships
to rest of departments

Develop Change
Management
Plan/Marketing &
Awareness

IKM Partnerships part
of

organisational business processes

Implement
IKM
Partnerships
with
lead/priority departments

KNOWLEDGE
HUB
(DIRC):
supporting projects:

ISIS, Spatial Reporting Tool,
Expertise Locator, IKM
(Data)
Directory
, Research Hub, Stats,
Info and Trends, IKM Policy


PARTNERSHIPS
:

First Phase: Community
Services; Strategy and
Planning, Utility Services,
Transport

SERVICE PROTOCOLS
:

IS & T; Communication


AWARENESS
:

Via intranet to all Directorates
& Departments

CHANGE MANAGEMENT
:

Internal processes &
procedures

IKM Policy Implementation

IKM Partnerships

(Information
and knowledge being
contributed by
departments)


Knowledge hub/portal


DIRC

(Integrating information and knowledge
corporately)

Knowledge Products

(Information
and knowledge being shared
across the
City)


Departments

Users

SDI & GIS
(corporate)

Growing and sharing the City’s knowledge base

The need for a corporate IKM Policy


Information and knowledge
assets reside in individual
departments


Challenges in relation to
departments/directorates
prioritising corporate
integration and sharing of
information


Policy required to ensure
departments share relevant
knowledge across the
organisation







How do we drive IKM corporately?




IKM Needs

(Corporate

&

Departmental)




IKM Policy

(Improving Practices)


Content

(
Getting departments to
share information)


IKM Partnerships











Mutually beneficial
relationship


Clearly stipulated
requirements or goals


Commitment


Shared IKM Vision


Clear Partnership Process

Moving from uncoordinated
IKM engagements to more
formally structured
engagements


S
trategic Development
Information & GIS




Carol Wright
|

Manager: Strategic Information

Corporate Services: Strategic Development Information & GIS


Research and Statistics

Purpose

Research:

Share information on City of Cape Town Research
Management Policy and the Research Hub

Research Management Policy Framework and Guidelines



Statistics
:

Share some information on approach, use and examples
of how statistics, in particular those from Statistics South
Africa data have been analysed and used to inform
decision
-
making and planning in CCT.





Research





Research Presentation Overview



Importance of research


Role of SDI & GIS


City
of Cape Town
Corporate



Research
Management
Policy



Framework and Guidelines


Research Management Tools






Knowledge is a key driver of an organisation’s
effectiveness and a strategic input to



decision
-
making


Research efforts in CCT may include :


Urban development research, M&E research,


customer satisfaction research, service level research,

feasibility studies (including for large infrastructure projects),

(urban issue related) modelling research, value chain analysis


It is imperative that the City’s efforts directed at
knowledge generation and value addition to
information
(strategic & forward planning)
form part of a coherent and
coordinated research and management framework.





The importance of research

Role of SDI & GIS

The Department has a role at a corporate level to:


Support the City’s research activities on urban developmental matters
-

through combination of research facilitation activities

(e.g.
installing/managing corporate research tenders) and providing

research
advice

Provide a coherent overview of strategic knowledge which the City
requires and acquires to take decisions and function effectively


Drive implementation of the CCT Research Management Policy
Framework and Guidelines(CCT, 26 April 2011).


Provide the related guidelines and tools to line departments that allow
them to improve the quality of, drive any research projects originating
from within their department, and share the research outputs at different
points along the research process.

Figure 1: City of Cape Town Research
Management
Framework













Line
D
epar
t
ments

Strategic
I
nformation

Department


KNOWLEDGE
HUB

SPECIFIC
RESEARCH
PLAN

City Strategic
Imperatives



C
ity
D
evelopment
S
trategy



I
ntegrated
D
evelopment
P
lan



S
patial
D
evelopment
F
ramework



E
conomic
D
evelopment
S
trategy



Transport Plan



Others...


Strategic
knowledge
needs

Service Delivery/
Operational
problem focussed
knowledge need
s



Triggering of research
tracker



Standard research
guidelines

IMPLEMENT
RESEARCH



Research guidelines



Possible triggering of
City Research
Working Group

Re


City of Cape Town, 26 April 2011)

The intention of the Policy is to allow for the better
management, co
-
ordination, storage, access and
utilisation of research by all in the organization.

To promote easy access to and sharing of research
information and outcomes

To avoid duplication of research

To improve the quality of important research and avoid
basic errors

To increase capacity for conducting research at all levels
throughout the City by providing guidelines for every step
of the research process





Corporate Research Management
Policy Framework and Guidelines

Research management tools

City Research Working Group (CREW)





inter
-
directorate structure


to identify and advise on


strategic

research needs and
operationalise

research



policy implementation

Research Hub


part of DIRC, an online platform for sharing
planned completed research


and the tools for sharing that


using the research initiation form (RIF), and (shared)
metadata

Online tools for tracking current research

Gather inputs to formulate a forward
-
focussed research plan

Corporate tender


urban development research



C
hallenges

Use of research: research problem


research
-

recommendations


action

Research capacity in line departments

Sharing research (especially completed research)

Scoping and definition of research

Managing research service providers





Opportunities




Strengthen the link between research problem to
action/use

Build capacity

Have a single access point to all City research

Guidelines for scoping research

Defining research services and standards

Improve the quality of research






Statistics


Statistics Presentation Overview


Key dimensions of evidence
-
based



statistics

Broad approach

Importance and use of statistical data

Policy and planning context and alignment

Use of Stats SA data analysis


range of
examples

Evidence based decision
-
making: challenges &
opportunities





Broad Approach


Data

to
I
nformation

to
Knowledge

to
Action

to
Outcomes






Evidence
base

Policy
relevant

Better
policies

Enhanced
decision
-
making

Better
development
results

Monitoring &
feedback

Technical
Rigour


(Adapted from Data UNity Network,
2011, http://www.unescap.org/stat/data
-
unity/Data
-
UNity
-
Network
-
Presentation
-
EGM
-
Oct2011.pdf)

Key Dimensions of Evidenced based

Statistics




Institutional Environment


The
institutional
and organisational factors which
may impact
on the


effectiveness and credibility
of
the agency producing the statistics


Relevance


The
degree to
which information meets the
needs of users.


Timeliness


The
delay between
the reference
period
and the
release of
the information
.


Accuracy


The
degree to
which the
information
correctly describes
the
phenomena being
measured.


Coherence


The
degree to
which the
information can
be brought
together
with other information, and
over time.


Interpretability


The
availability
of supplementary information necessary
to interpret
the statistical
information.


Accessibility



The
ease with
which
the
information can
be obtained




(Australian Statistics
Bureau, http://www.abs.gov.au/ausstats/abs@.
nsf/lookup/1500.0chapter32010)







Importance & use of statistical data




Reliable urban development analysis
and



understanding depends
on good
and
current data.




Currently this is one of the
major challenges

for cities in
South



Africa.


It
is important for the
City of Cape Town
as a municipality to use
official STATS SA data:


-

to align with the official public sector source



-

to provide a reference and basis for continuity



The City’s
corporate approach is for all City Departments to use a
consistent set of
demographic, socio
-
economic and other
figures.


Importance & use of statistical data

Key inputs
to:



Policy making, decision
making
and monitoring :


-

City Development Strategy;

Economic Growth Strategy
;



Social Development Strategy;

Spatial Development Framework



5 year IDP 2012
-
2017



Planning


long, medium and short
term:
strategic, operational, management


-

Growth Management Strategy 5
year Housing
Plan Water Demand Plan




Service
delivery


-

water, electricity, sanitation, waste management; transport;
human



settlements,
health,
community services
,
transport, broad band network




Financial
planning and management


-

Equitable share,

MTREF




Operations
and management

-

asset management plan


Policy


Planning
context &
alignment


National


Provincial


Local

City of Cape Town


2011 Census


Cape Town

December

201
2


Compiled by

Strategic Development Information and GIS Department, City of Cape Town

2011

and 2001

Census
data supplied by Statistics South Africa

(Based on information available at the time of
compilation as released by Statistics South Africa)



Demographic Profile
,
Economic Profile
,
Household Services Profile



Cape Town

Overview


2011 Census



Cape Town

2001

2011

Change 2001 to 2011

Number

%

Population

2 892 243

3 740 025

847 782

29.3%

Households

777 389

1 068 572

291 183

37.5%

Average Household Size

3.72

3.50



In 2011 the population of
Cape Town

was
3

740 025
, an increase of
29
.3
% since 2001, and the number of
households was
1

068 572
, an

increase

of
37.5
% since 2001. The average household size has declined

from
3.72

to
3.50

in the 10 years.


A household is defined as
a group of persons who live together, and
provide themselves jointly with food or
other essentials for living, or a s
ingle person who lives alone (Statistics South Africa).


The population and household numbers above are to be used

and quoted

as the official numbers for Cape
Town for 2011
.



Key r
esults

for Cape Town
:




The population
is

predominantly
Coloured

(
42
%) and
Black African

(
3
9%).



46
% of those aged 20 years and older have completed Grade 12 or higher.



76
% of the labour force
(aged 15 to 64)
is employed.



47
% of households earn

R3

200

or

less
a month.



78
% of households live in formal dwellings.



87
% of households have access to pipe
d

water in their dwelling or inside their yard.



88
% of households have access to a flush toilet connected to the public sewer system.



94
% of households have thei
r refuse removed at least once a week.



94
% of households use electricity for lighting in their dwelling.



Note
: There are small variations in the total population and the number of households in the
profile

tables

which follow
. These occur as Statistics S
outh Africa had to calculate the true population to correct
omissions and double counts in the enumeration process.

These variations are not significant.


Go to top of document

Use of
Stats SA

Data

&

Analysis


Census

2011

City of Cape Town


2011 Census


Ward 001

January 2013


Compiled by

Strategic Development Information and GIS Department, City of Cape Town

2011

and 2001

Census
data supplied by Statistics South Africa

(Based on information available at the time of
compilation as released by Statistics South Africa)



Ward Overview
,
Demographic Profile
,
Economic Profile
,
Household Services Profi
le



Ward
Description


Ward
001

includes the areas of
De Duin
,

Glenwood
,

Kaapzicht
,

Kleinbosch
,

Monte Vista
, N1
City
,

Panorama
,

Plattekloof
,

Plattekloof Glen
,

Sonnendal
,

Tygerdal

and

Welgelegen



Cape Town


Census 2011

Population
Change


In 2011 the population of Cape Town was 3

740 025, an increase of 29.3% since 2001.



In period 1996


2011 (15 years), the:


-

population of Cape Town has increased 46%


-

composition of the population has changed e.g. Black African population increased 124 %



Cape Town 2011 population is in line with previous City
estimates



Cape Town


Census 2011:



Age Trends






9.4%

18.8%

19.0%

46.7%

5.0%

8.7%

17.9%

20.0%

48.4%

5.0%

9.9%

14.9%

18.4%

51.3%

5.5%

0%
10%
20%
30%
40%
50%
60%
0 to 4 years
5 to 14 years
15 to 24 years
25 to 64 years
65 years and older
1996
2001
2011

57% of Cape Town’s population is over 25 years


18% are between 15
-

24 years, 10% are 4 years or younger


2011 median age of the population in Cape Town is 28 years


Proportion in the 5
-

24 years age groups declining


Young Black African and Coloured age cohorts


Older White and Asian age cohorts. The population is starting to age, in particular White
population group


78.2%

93.2%

97.7%

98.5%

94.7%

88.2%

3.2%

2.0%

2.5%

1.2%

8.9%

2.3%

4.5%

4.9%

1.8%

2.7%

75%
80%
85%
90%
95%
100%
Black African
Coloured
Asian
White
Other
Total
Flush toilet (connected to sewerage system)
Flush toilet (with septic tank)
Chemical toilet
Pit toilet with ventilation (VIP)
Pit toilet without ventilation
Bucket toilet
Other
None
Cape Town


Census 2011

Services data
-

Sanitation





2001

2011

Flush toilet (connected
to sewerage system)

85.3%

88.2%

Flush toilet (with septic
tank)

2.0%

2.0%

Chemical toilet

0.2%

1.2%

Pit toilet with
ventilation

0.3%

0.2%

Pit toilet without
ventilation

0.6%

0.2%

Bucket toilet

4.4%

4.5%

Other



1.0%

None

7.2%

2.7%

Total

100.0%

100.0%

Note: Population Group is that of the Head of Household


88% of households
have access to a
flush toilet
connected to the
public sewer system
(78% of Black
African households)



4.5% of households
have access to a
bucket toilet.



3% of households
have no toilet
(decrease from 7%
in 2001)


Overall

Very Needy

Needy

Average


Concentration
of need in

Metro South
East



Khayelitsha


Mitchells
Plain


South East




Index and
weighting:


Household
Services:
30%


Education:
20%


Housing:
20%


Economic:
30%

Census 2011: Socio
-

economic Index Cape Town

(Wards)




Census 2011:Metro
South
East

(Wards)



Index and weighting
:


Household Services: 30%


Education: 20%


Housing: 20%


Economic: 30%

Census


Community Profiles: Libraries and
Information
(based on 2001 Census data)

C
ommunity profiles of the area
that falls within 3 km of each
library as part of the “know
your community project”

General Household Surveys


54.8%

26.0%

10.9%

8.3%

50.4%

27.4%

14.2%

8.1%

79.4%

18.3%

2.2%

53.5%

26.4%

12.3%

7.8%

0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
1 Grant
2 Grants
3 Grants
Over 3 Grants
Number of social grants per household

Black African
Coloured
White
Total
The
number of social grants
received per household by
population group of household head
in Cape Town in
2011

(Source
: 2011 General Household
Survey Data,
Statistics SA
)


2011

Black
African

Coloured

White

Total

Yes

67.4%

72.8%

77.7%

71.0%

No

31.8%

26.7%

22.3%

28.5%

Do not
know

0.8%

0.4%

0.0%

0.5%

Total

100.0%

100.0%

100.0%

100.0%

Exposure of children in
Cape Town under 5 years
to ECD programmes in
2011 by population group

(Source: 2011 General Household
Survey Data, Statistics
SA)

General Household Surveys

0%
5%
10%
15%
20%
25%
30%
35%
40%
Office is at
home
Walking
Bicycle
/motorcycle
Minibus taxi
/sedan taxi
Bus
Train
Lift club
using a
private
vehicle
Private
/company
vehicle
Unspecified
2009
1010
2011
Mode of transport used to
commute to work in Cape
Town for 2009, 2010 and 2011

(Source: 2009, 2010 and 2011 General
Household Survey Data,
Statistics SA)


Quarterly Labour Force Surveys


Analysis of Q2 2008
-
2012

City of Cape Town


Access


Access to data, information and knowledge is critical


Data awareness


Data quality


Fit for purpose


Need to bring data providers and data users together


Provide client focused data and information



Good track record:
in 2009 the City
of Cape Town was the proud
overall winner in the "Dissemination" category in the Statistics South
Africa Awards for Excellence
.








Evidence based decision
-
making:
Challenges

Limited city/municipality level


local area data

Census takes place every 10 years

Need for more
disaggregated data
and at various spatial
levels

Need for integrated
datasets

Need
for coherence across various data sources

Statistical
literacy
to
understand and interpret data
correctly

Expectation
of users to be able to manipulate data by
themselves





Evidence base decision
-
making:
Opportunities





Firm foundation, commitment
, capacity and mix of skills to
produce quality information

Partnerships and collaboration

Need
to become “knowledge builders”

Need
to become “communicators”
and “educators


Need
to maintain relevance and impartiality in light of the
changing
context

In future:


-

explore the use of social media for access and inclusion of



information from public



-

open data




Closure

The City recognises the importance of

valid
and quality information in the urban
development
process.


Need to continue to improve and further develop
evidence based information and make it
accessible, in order to support well
informed
decisions
and planning for
policies, programmes
and
projects.


ENKOSI DANKIE THANK
YOU






S
trategic Development
Information & GIS




Stefan Steenekamp

|

Principal GIS Analyst

Corporate Services: Strategic Development Information & GIS


Corporate GIS

1.
Priority Areas within Corporate GIS

2.
Corporate GIS Vision

3.
Spatial Information Portal

4.
Questions







Index

Spatial Information Strategy



Goals: 2008

Spatial
information that is
reliable
,
trusted

and
interoperable

Strengthen the integrated, enterprise
-
wide
management

of
spatial information to ensure
sharing

Effective
dissemination

to ensure accessibility
& use

Effective
governance

model to ensure co
-
operation and
coordination

Effective
support
via
human resource and technology
infrastructure



Priority areas within Corporate GIS

Approved Spatial Information Strategy & Policy

Enterprise wide Spatial Information Management

Implementation of a Spatial Information Portal

GIS/Spatial Data Governance & Partnerships

1


2

3


4

Professional GIS

GIS for

Everyone

Publish

Corporate GIS: Vision


Interactive Maps

Static Maps

Data
Directory

Projects

News/Discussions

Policy & Standards

Business
Viewers

Spatial Information Portal
(live demo)

We aim to move GIS forward in a coordinated way

We want everyone to be able to use GIS

Inform decision making by using GIS



Conclusion (CGIS)

Year 1 (2011)

Year 2 (2012)

Year 3 (2013)

Year 4 (2014)

Year 5 (2015)

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4





Phased IKM Implementation
Approach

Phase 1: Enabling IKM Infrastructure

Phase 2: Embedding IKM Culture

Shift focus from
information management
to analysis

Phase 3: Entrenching IKM Practice

Established Analytical Products

IKM Infrastructure

Monitoring and Review

Extend
IKM Partnerships
to rest of departments

Develop Change
Management
Plan/Marketing &
Awareness

IKM Partnerships part
of

organisational business processes

Implement
IKM
Partnerships
with
lead/priority departments

KNOWLEDGE
HUB
(DIRC):
supporting projects:

ISIS, Spatial Reporting Tool,
Expertise Locator, IKM
(Data)
Directory
, Research Hub, Stats,
Info and Trends, IKM Policy


PARTNERSHIPS
:

First Phase: Community
Services; Strategy and
Planning, Utility Services,
Transport

SERVICE PROTOCOLS
:

IS & T; Communication


AWARENESS
:

Via intranet to all Directorates
& Departments

CHANGE MANAGEMENT
:

Internal processes &
procedures

IKM Policy Implementation

Year 1 (2011)

Year 2 (2012)

Year 3 (2013)

Year 4 (2014)

Year 5 (2015)

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4





Next Phases of IKM Implementation

Phase 1: Enabling IKM Infrastructure

Phase 2: Embedding IKM Culture

Phase 3: Entrenching IKM Practice


Enhance content


Enhance Knowledge
Tools:


Spatial Information
and Mapping Portal
(SIMP)


Stats, Trends and
Indicators


Add functionality


Develop outward
-
facing
version of DIRC



IKM Policy rollout


Address analysis
capacity


Extend IKM
Partnerships


Accelerate uptake and
growth of DIRC


Build corporate strategic
information platform


Provide established analytical
products


Provide self
-
service to strategic
information


Information and Knowledge
Management an SDBIP
requirement


Monitoring and review

Year 1 (2011)

Year 2 (2012)

Year 3 (2013)

Year 4 (2014)

Year 5 (2015)

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4





City of Cape Town IKM Overview

Q&A