Leveraging Technology to

wakefulchardSoftware and s/w Development

Feb 17, 2014 (3 years and 10 months ago)

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74 Wellington St. East Suite 100 Aurora, ON, L4G 1H8

E
-
Mail :
info@websan.com

Phone : (905) 713
-
1235 www.websan.com

Leveraging Technology to
Increase Productivity

April 28
th
, 2009

© 2008 WebSan Solutions Inc.


(#)

Agenda

Brief history of WebSan Solutions Inc.

What is ERP?

What is “best of breed” systems

How integrating technology can help you!



© 2008 WebSan Solutions Inc.


(#)

WebSan Solutions

Started in September, 2000

IT Consulting firm made up of past Corporate
Executives, with extensive experience
implementing systems globally

Support 60+ sites all over the world

Specialists in:


Warehouse Management Systems


Enterprise Resource Planning Systems


EDI (Electronic Data Interchange)

© 2008 WebSan Solutions Inc.


(#)

What is ERP?

Enterprise Resource Planning (ERP)


A software package that provides the function of multiple
areas of a business e.g.:


Purchasing, Accounts Payable


General Ledger


Accounts Receivable, Cash Management


Inventory Management, Warehouse Management


Human Resources, Payroll


CRM (Customer Relationship Management)


Examples :


SAP


Oracle


Microsoft Dynamics GP (Great Plains)

© 2008 WebSan Solutions Inc.


(#)

What is Best of Breed?

Best of breed systems
specialize

in one particular
area of a business :


CRM


Salesforce.com


Sage CRM


Accounting


Quickbooks


ACCPAC


Warehouse Management


Accelos


Highjump

© 2008 WebSan Solutions Inc.


(#)

Best of Breed vs. ERP

Why choose one over the other?


ERP systems are generally
good

in most areas,
but are not
strong

in all.


For instance, one system may specialize in
Manufacturing and another may be a good Accounting
system


Best of breed systems are
very good

at one area,
but weak in others

Combining best of breed systems in your
core

areas and using ERP for the rest can
work well.

© 2008 WebSan Solutions Inc.


(#)

How to Leverage Technology

Meet John


Runs a Growing Association of
Golfers


Has grown membership over the
years through various offerings :


Chat rooms and forums to fill foursomes
in local areas


Directory of “great courses to play” in
each area


Social functions


Has struggled with improving
profitability and growing membership
further


© 2008 WebSan Solutions Inc.


(#)

Technology…

One day he got a great idea! Start
offering products at discounted
prices to his members!


Golf shirts


Golf balls


Golf bags

He set up an arrangement with a
supplier to ship direct to his
members

Membership increased and profits
climbed!


© 2008 WebSan Solutions Inc.


(#)

The Process

Web Site
Online Catalogue
and Ordering
Print Order List
Daily
Fax Orders to
Suppliers
Suppliers Ship to
Customers
Proof of
Shipment
John manually
invoices
customer
John pays
supplier
John chases
customer for
payment
Accounting System

(ERP)

Online Ordering

System (Best of Breed)

© 2008 WebSan Solutions Inc.


(#)

Eventually…

His assistant couldn’t
keep up with all of the
manual paperwork

Customer orders were
shipping late

Suppliers weren’t
getting paid on time

He hired more people
to help, but then…

© 2008 WebSan Solutions Inc.


(#)

What now?

Membership fell and so
did profits…

His time and his staff’s
were spent chasing
orders and answering
complaints

Something had to
change…

© 2008 WebSan Solutions Inc.


(#)

The Change


Integrate!

John meets with an IT
consultant and discovers there’s
a better way…

Link his website and his
accounting system to
AUTOMATE :


Order Management


Supplier Communication


Invoicing

He also implemented
automatic
credit card processing

on his
website to improve his cash flow


© 2008 WebSan Solutions Inc.


(#)

Web Site
Online Catalogue
and Ordering
Send Orders to
Suppliers
Suppliers Ship to
Customers
Proof of
Shipment
John pays
supplier
Credit Card
Company
John gets paid
by credit card
company
immediately
!
Integration of Systems

EDI link

© 2008 WebSan Solutions Inc.


(#)

The Lesson

IT Systems were made to make your life
easier
!


As we grow, we use “sneaker
-
net” to take the
place of automation


Manual processes can become overwhelming
quickly and increase costs and decrease
customer satisfaction

Stay ahead of the curve!


Use “best of breed” systems where it matters


Integrate them with strong ERP systems to
streamline your business!