Minutes of the seventh CDAP Information Technology Project Team (CITPT) Meeting
In the NIPDEC Head Office, first floor Conference Room
Thursday November 3
The meeting commenced at 1:42 pm, approximately.
Confirmation of Minutes
JS referred to Minute 2.2 and stated that the list of public pharmacies was
JM referred to Minute 2.3 and stated that a surge protector and a power
strip would be required to use the terminal devices at pharmacies and a
line conditioner was not necessary.
LCh moved a motion to accept the Minutes. LS seconded
The Minutes of the sixth Team meeting were confirmed.
CDAP IT Solution Project Implementation
JM stated that Domenic Belmonte would officially hand over the vendor’s
project manager’s role to DE at the next CITPT meeting.
R requested that SS confirm that Infotech’s recommendations for power
protection were included in the participation checklist, which was
forwarded to the PB for comment.
RR stated that Infotech’s latest bill was received, but the risk assessment
lan was still in a draft format. LS stated that the risk assessment
framework, which RR was to sign off on, not the final plan, was included
in this billing. RR would sign off on the risk assessment framework and
would collate all related deliverables to
gether to execute the payment,
within the next three (3) weeks.
JM stated that a communications server has now become necessary for
telephone communication between the pharmacy terminals and the
backend servers. JM continued that Infotech would provi
de, free of
charge, the use of a communications server for the pilot. RR stated that
the need for telephone lines and a communications server was not part of
the original Request For Proposal (RFP)
RR stated that the MOH was to be included on the E
would act as an Internet Service Provider (ISP). RR is scheduled to meet
with an E
Backbone representative to determine the best approach for the
inclusion of the CDAP IT Solution. LCh requested that this be
documented and forwarded to Inf
RR referred to Minute 2.6 of the sixth Team Meeting and stated that the
South African site visit was still on hold.
LS received a copy of the letter authorising involvement on the project
team to represent all RHAs, but did not receive the
approval letter to
request pharmacists for training on the CDAP IT Solution.
JM requested that a change control be done by NIPDEC to include public
health sector pharmacies, as they were not included in the original
contract. RR stated that a separa
te contract with each RHA would be
required. JM would follow up with RR.
LCh stated that there are outstanding information requests with regards to
CDAP governance. RR would follow up with Artie Whittington (AW)
and Nicholas George (NG) of NIPDEC Ph
JM referred to Minute 2.8 of the sixth Team Meeting and requested that a
meeting to discuss the training issues with Team members. JM would
forward the meeting request to SS distribute.
JM read an official statement from
Infotech explaining why they had not
been able to resolve the issues around providing access to authorised
external parties to update the proposed project
related website. RR
requested that SS establish an equivalent project
related site. SS would
JM / RR
RR stated that the draft project requirements document was still under
review but comments were received from the MOH and the PB. RR
would schedule a meeting with NIPDEC’s Internal Auditor and Finance
Manager on Monday 7
November 2005 to di
scuss this and other aspects
of the project.
RR had to be excused and requested that Infotech table their progress
report and get feedback from the Team.
JM stated that a pricing model, on a per transaction basis, for consumables
to RR for comment.
Communication Strategy Development
LCh stated that the draft enrolment strategy was forwarded to NIPDEC for
review and requested feedback from RR by Tuesday 8
NIPDEC Central Stores (C40) Specific Issues an
JM would forward to MV or SS at C40 the requirements for the backend
Project Status Report Review
JM tabled Infotech’s Project Status Report as of Friday 4
2005 and a revised project schedule, showing complet
ed items, for Team
comment and discussion.
JM stated that hurricane conditions in Miami delayed the delivery of label
printers, but all other necessary hardware was received. JM added that
unanticipated internal development issues might also delay th
JM stated that the prototype of the CDAP IT Solution, using a smart card,
was presented on Thursday 3
November 2005 to members of the CDAP
LCh stated that feedback was required from the Pharmacy Board to
determine if ph
armacies would be too busy to participate in the pilot
deployment in mid
December 2005. LCh added that NIPDEC and the
MOH were also considering a soft pilot launch in December 2005.
LS stated that additional project delay was not acceptable given the
timetable and the Minister of Health’s (MinOH) completion expectations.
LCh stated that there have been delays in the receiving necessary sign
on project documents submitted to NIPDEC.
JM stated that the high level design is underway
and would meet with RR
to discuss necessary data entities. JM continued that some design issues
depend on the requirements specification, but solution design is still on
JM reiterated that to avoid confusion, phase one (1) of the project would
be equivalent to the pilot phase of the project.
With no further business the meeting ended at approximately 2:53 pm.