Asset Management - GSA

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Nov 18, 2013 (3 years and 7 months ago)

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Asset Management

Stan Kaczmarczyk

April 16, 2007


Draft 1.0 4/4/07 v1.1

(NOTE: Oct 29, 2008: original slides #8, 11, 20, 22, 23 and 24 deleted to condense for FedITAM website)

Office of Governmentwide Policy


In December 1995, GSA created the Office of Governmentwide Policy
(OGP) to consolidate its policy functions into a single organization.

U.S. General Services
Administration

Public

Buildings

Service

Federal

Acquisition

Service

Office of

Governmentwide

Policy

Office of Governmentwide Policy


OGP's policymaking authority covers the areas of:


Real Property



Personal Property


Travel and Transportation


Information Technology Strategy


Regulatory Information


Federal Advisory Committees

Office of Governmentwide Policy


OGP’s sphere of influence extends to government
activities related to acquiring, using, disposing, and
tracking Federal property and services including:




The Federal Government's real property inventory


3.8
billion square feet of space with an estimated replacement
value of almost $1.4 trillion.



Over 600,000 vehicles and 1,460 aircraft owned or leased
by Federal agencies.



$12.3 billion in annual travel expenditures.



The disposal of over $21 billion of Federal excess personal
property each year.

Real Property PMA Initiative





Lack of accountability within the
Federal Government



Lack of useful information within
Federal agencies



Abundance of underused or
unneeded Federal property


Excessive cost to Federal
Government



Lack of necessary tools and
incentives for agency disposal
of underused properties


Over the past decade, the Federal government has
continued to face significant challenges managing its real
property portfolio:


The President signed EO 13327, Federal Real Property Asset Management in
February 2004



Created the Federal Real Property Council (FRPC)


FRPC develops performance measures and guidance for agency’s asset
management plans



Established Senior Real Property Officer (SRPO) role


SRPOs create agency asset management planning process



Mandated the creation of a centralized real property database


GSA is responsible for developing and managing the database of assets


And
…‘Real Property’ was added to the President’s Management Agenda



Real Property PMA Initiative


Real Property PMA Initiative

FRPC Goals:



Increase agency accountability for asset management


Compare and benchmark assets


Improve decision
-
making with accurate and reliable data


Dispose a minimum of
$15 billion

in unneeded real

Software Asset Management

The purpose

of the Software Asset Management (SAM) project is to provide
guidance and tools for agencies to collect and maintain information to
manage the full life
-
cycle of software as an important asset. The basic
premise of SAM is to:


Know what you buy


Buy only what you need


Manage the life cycle of COTS assets


Desired outcome of a successful SAM program:

a)
Reduce the total cost of ownership of software assets

1.
Better software prices

2.
Reduce maintenance and initial license costs

3.
Decrease fees through competitive replacement

4.
Better software asset accountability

5.
Aggregation of business processes

b)
Accurate vendor payments

c)
Faster disaster recovery

d)
Improve version and patch management thus security

e)
Software license compliance





Software Asset Management

Initiatives:


GSA and an Inter
-
Agency Advisory Committee
are developing a software asset model and
architectural framework for managing
Commercial Off
-
The
-
Shelf software.



GSA has conducted agency interviews and
surveys of the marketplace


Data calls indicate that agencies do not have good
enterprise
-
wide software assets management



Industry currently does not provide complete tools
needed provide software life
-
cycle management


Software Asset Management

Challenges to Establishing Effective Software Asset Management:




Reason it is not being already done


it is very hard




Commercial sector does not do it well either




Data standards for feeder systems do not exist




Overall SAM Enterprise Frameworks do not exist




Implementing policy that integrates multiple key business processes




Dealing with an intangible asset that has many different terms of use
depending on the vendor, dealing with each vendor requires a unique approach




Try not to create a process that requires excessive overhead for agencies


Personal Property




The Federal Government owns personal property
assets valued over $1.2 Trillion.



Policies and Best Practices originating from
GSA/OGP govern how these assets are
managed.

Personal Property Initiatives


Governmentwide Performance Measures and Desired
Outcomes



Evaluation and Compliance



Continuing collaboration with federal and non
-
federal
stakeholders



Identifying Property Management “Best Practices”



Exchange/Sale

Property Management Regulations




Fleet



FMR 102
-
24


Aircraft



FMR 102
-
33


General



FMR 102
-
35
(Published 3/7/07)


Utilization



FMR 102
-
36



Donation



FMR 102
-
37


Sale




FMR 102
-
38


Exchange/sale


FMR 102
-
39


Hazardous



FPMR 101
-
42
(FMR 102
-
40 Pending)


Abandoned/forfeited

FMR 102
-
41


Foreign Gifts


FMR 102
-
42



Supply/Procurement

Subchapter E (FPMR)





(FMR 102
-
21to 28 Pending)

Fleet Management


Federal Automotive Statistical Tool (FAST)


Automated reporting to support:


GSA’s Federal Fleet Report


Energy’s alternative fuel reports


OMB’s annual A
-
11 budget request (Motor Vehicles)



Federal Aircraft Interactive Reporting System


Automated reporting to support:


GSA’s Status of Federal Aircraft Programs

Fleet Management

Vehicle Allocation Methodology



Agency
-
developed matrix to show when vehicles are needed
based upon agency mission



Addresses mission, passenger and cargo capacity, operating
location, fuel economy, and alternative fuel mandates



Right sizes fleet


Eliminates excess and under
-
utilized vehicles



Smallest vehicles to perform mission

Fleet Management

Fleet Management Information Systems



Most agencies do not use appropriate software systems
to manage fleets.



New regulatory requirement that all agencies have a
Fleet MIS to manage the complete motor vehicle
lifecycle, including:


inventory, acquisition, utilization, maintenance, and disposal.


Fleet Management

Fleet Capital Asset Planning


Fleet Capital Asset Planning Guide.


Assist agencies in developing fleet portfolios to achieve
mission goals at the lowest risk and cost.



Assist agencies in justifying current fleets and planning for
fleet replacement through life
-
cycle cost analysis.



Provide a base
-
line inventory and life
-
cycle costs in Fiscal
Year 2008.

Federal Asset Sales

Personal Property

Sales Centers

Real Property

Disposal Agencies

GSA

GSA

USDA

USDA

TREASURY

VA

JUSTICE

HUD

OTHERS


FY 2007

OTHER AGENCIES