Chapter One: Introduction

undesirabletwitterAI and Robotics

Oct 25, 2013 (4 years and 18 days ago)

79 views

1


The Case for Integrating Crisis Response with Social Media

Chapter One:
Introduction

Social media and social technologies have altered communication patterns, particularly in times
of disaster. The public has begun to rely on social media to share
information during
emergencies

with family, friends and increasingly, with government and aid organizations who
maintain social networking profiles. This has created
an unexpected side effect

in which
responding authorities and aid organizations are expect
ed to be aware of and respond to
emergency requests for

help coming from such sources as Facebook, Twitter, and text
messages. Additionally, there is a growing network of independent citizens who want to assist
in times of emergency, and they are using soc
ial media tools to organize and deliver aid.

The social web is creating a fundamental shift in disaster response that
is asking

emergency
managers, government agencies, and aid organizations to mix their time
-
honored expertise
with real
-
time input from the

public. As of today, most of us are not yet ready to collect,
respond or react to this incoming social data in a timely manner.
T
he use of
publicly available
data in times or places of crisis

raises issues of authenticity, privacy, veracity and ownership.

Responding to this challenge requires the collective input of government agencies, first
responders, technology companies, public safety officials and the general public.

Creating a
process and system of response for this data is crucial for one compelli
ng reason:
w
e are seeing
more and more headlines in which people have turned to social media channels as their first
choice of communication during a crisis and we, as a re
s
ponse and aid community, must get
ahead of this trend to remain effective.


Here ar
e just a few examples of how this trend is playing out in the real world.

“Girls trapped in storm drain use Facebook to call for help…instead of calling emergency
services.” This story from a
2009 UK newspaper
, recounts the story of two Australian girls, aged
10 and 12, who updated their Facebook status as a cry for help when they found themselves in
a precarious situation. Luckily for them, a schoolmate
saw the status update

and summoned
aid.

2


Another example came when an
Atlanta city councilman who encountered a woman in trouble

on the street
in 2009
; b
ecause his cell phone battery was low, he
turned to
Twitter. “Need a
paramedic on corner of John Wesley D
obbs and Jackson S
t. Woman on the ground unconscious.
Pls ReTweet.” His
actions

are believed to
have saved her life.

The frequency of stories like this accelerated into a virtual downpour af
ter a devastating
earthquake rocked Haiti in January, 2010. A Canadian woman trapped in rubble after the
quake, was rescued after
her text message for help

reached Canada’s Foreign Aff
airs
Department and was relayed back to Canadian authorities on the ground. The Canadian
Foreign Affairs minister
in his daily briefings

told reporters
“we know where this woman is,
exactly.”


The challenge of a rescue effort in such a poor country, combined with its geographic
challenges, unfolded in the media in dramatic stories of success and failure. Not all the cries for
help from social media chann
els had happy endings. Regine Madhere, a 27
-
year
-
old Haitian
woman who was trapped in the rubble of the Port au Prince supermarket in which she worked,
sent a text message

to her cousin in France because she believed she heard rescue workers
leaving the area. The cousin then sent a tweet to the Red Cross Twitter account asking for help.

News organizations
reported

that multiple rescue workers from several countries worked
round
-
the
-
clock for days to free Madhere and others, whose families kept vigil near the site.
While a n
umber of people were rescued from under the supermarket rubble, Madhere died
before she, and many others, could be found.

These stories carry a common thread: a person in trouble turns to what they believe is the
quickest way to get help. In these cases
, and many more, they turned to their preferred new
media tool.

This same social media technology has spawned numerous volunteer efforts in times of
emergency, many of which have been instrumental in adding vital
--

and accurate


information
3


used to posi
tive effect by first responders and decision makers. Beginning as early as
September, 2001, Andy Carvin, senior social strategist at National Public Radio (NPR), put
together a Yahoo Group within hours after the September 11 tragedy called “
SEPT11INFO

and

used volunteers spread throughout the city to make sense of rapidly changing information
on threats, road conditions and personal safety. (Interview, July 22, 2010)


Another effort involved a team at Google, who
created a solution now called “Person Finde
r” in
the aftermath of the Haiti earthquake, which was quickly coded, launched and operational.
Today’s technology offers endless possibilities and opportunities to aggregate data never
before envisioned by our society.

The purpose of this paper is to ex
amine
how
social data

affects societal expectation of aid and
its impact on emergency response
,
explore
current technologies and individuals w
ho have
made successful inroads in recent disasters,
develop a plan to address this across the
emergency spectrum, and create awareness of the cultural shift that is
influencing

all areas of
disaster response today.

4


Chapter Two:
Social Media Has Changed News Gathering
During

Disaster Response

As mainstrea
m news media have embraced social media tools and technology for news
gathering, there is a growing perception and practice that first responders can and do use the
data from Twitter, SMS text messages and other services for a targeted response in times of

crisis.

An online survey of 1,058 adults conducted for the American Red Cross
found that if they
needed help and couldn’t reach 9
-
1
-
1, one in five would try to contact responders through a
digital means such as email, websites or social media. If web
users knew of someone else who
needed help, 44 percent would ask other people in their social network to contact authorities,
35 percent would post a request for help directly on a response agency’s Facebook page and 28
percent would send a direct Twitter
message to responders.

The Red Cross survey found that
Web users also have clear expectations about how first
responders should be answering their requests. The survey showed that 69 percent said that
emergency responders should be monitoring social media
sites in order to quickly send help


and nearly half believe that response agencies are already doing that.

And the survey
respondents expected quick response to an online appeal for help


74 percent expected help
to come less than an hour after their tw
eet or Facebook post.

Journalists and concerned citizens are compounding this expectation with their quick and
unencumbered response to crisis events. For instance,
NPR’s Carvin took what he learned from
the Yahoo Group he created after the 9/11 tragedy an
d expanded on it when a tsunami hit
south Asia in 2004. Within hours, he launched a blog, a wiki, and used e
-
mail lists and the
power of a blogging network called “Global Voices Online”
to power an

information network

that was largely driven by private citizens around the world.


He, and others, have worked passionately since then to leverage technology options for events
such as
Hurricanes Katrina

an
d Gustav (Personal Interview, July 22, 2010). For instance, by the
time Gustav came ashore at
Cocodrie, Louisiana

in 2008, Carvin had helped to put together an
5


information network

that was powered by more than 500 volunteers
.


They integrated Google
maps with weather technology, listed evacuation routes and gave shelter locations.

“Emergency management agencies are so balkanized by their jurisdiction. Basically, what we
were doing was an end run around these organizations. This data is available, let’s put it to use,
using free resources. I had no budget for this and we managed to
put together a whole range
of projects,” Said Carvin in an interview on
July 22, 2010.


By 2008, technology was better able to allow for more accurate and faster information
gathering, with the unusual side effect that individuals using social media began
to “scoop”
mainstream news outlets when disasters occurred.


When an earthquake hit China in May, 2008, Robert Scoble, noted tech expert and customer
advocate for Rackspace Hosting, reported the event on Twitter before the U.S. Geological
Survey had reco
rded it on their web site and a full hour before the news hit CNN. How could
news from 5,000 miles away travel so quickly? Scoble, who has more than 125,000 followers
on Twitter and monitors its stream round
-
the
-
clock, was watching posts from friends in
China
and published a
Error! Hyperlink reference not valid.

about it within hours

Later that year, Twitter was hailed as a reputable source for breaking the news on the terrorist
attacks in Mumbai, which took the lives of more than 150.
ZDNet author

Jennifer Leggio said of
the phenomenon: “This is where social media grows up.” The tech world was awash in news of
how social media was evolving in this tragedy.

Computerworld aggregated reports from all
areas of technology reporting, including Michael Arrington of Tech Crunch:


Forget CNN ... People are giving first hand reports of what they’re seeing directly on
Twitter. Flickr is another important information

resource…..Twitter isn’t the place for
solid facts yet
-

the situation is way too disorganized. But it’s where the news is
breaking
,”
wrote Arrington
.

Similarly, social m
edia led the way in coverage of violence and rioting in the lead
-
up to the
Iranian elections in 2009. YouTube videos
posted by eyewitnesses

fueled a fire
s
torm

of outrage
against
human rights atrocities
. Y
et the authenticity of the video news reports could not be
verified
,

which led to the inability to respond to potential injuries during the unrest.

6


By the time
Haiti was rocked by a 7.0 earthquake in Jan
uary
, 2010
, many of those stranded
turned to blogs, Twitter, Facebook and YouTube to report news and appeal for help.
T
hese
tweets
were
posted on the day of the earthquake:


"the hospital in Jacmel also seriously damaged and turning people away"



Posted
by

Twitter user Melindayiti

around 8 AM ET
.



"Phones are working somewhat in Haiti. Can't get a hold of my family though."



Posted by
Twitter

user zabelbok

around 8:30 AM ET.



"We are mobilizing resources and preparing plans to bring medical assistance to areas
that have been hardest hit."



Posted around 1:30 AM by

Twitter user PIH_Org
,
Partners in Health, Boston.

Excerpts from The Christian Science Monitor

I
ndividuals
a
lso

turned their own blogs into media outlets, reporting the situation on the
ground
:

“Thousands of people are currently trapped. To guess at a number would be like
guessing at raindrops in the ocean. Precious lives hang in the balance. When pulled from
the rubble there is no place to take them for care Haiti has an almost non existent
medi
cal care system for her people."
----
Posted at the
Troy Livesay blog
,

from Port
-
au
-
Prince.

Weather disasters are now routinely reported in social media. On the
Twitter Journalism

site,
which was founded by Craig Kanalley, founder of
Breaking Tweets

and the Traffic and Trends
Editor for Huffington Post,
adverse
weather
and its effect

is reported regularly.
This sample
shows how a social technology like Twitter assisted during
the tornados
which touched down in
Mississippi, killing ten,
in April,
2010
.

by
pixelbell

(Mississippi)

“Deadly tornado close to me today (Yazoo City, MS). Sad for the
devastation. Very grateful for
@EricLawWLBT

bein
g on Twitter with warnings.”

25 Apr

Underpinning the use of social media as a news gathering
tool

is a community mind
-
set in
which the spirit of giving is highly important.

This giving, comb
ined with the maturation of the
open source technologies, upon which many of these media are founded, has spawned a
7


collaboration movement in which volunteers with a wide range of talents are ready, willing, and
able to respond.

However, this rapid form
of communication

and its resulting motivated participants
, while
compelling, is unfocused and not directed to an entity that can actually make a useful response.

8


Chapter Three: The Crisis Collaboration Movement

Concurrent to the rise of social media and its inclusion into the newsgathering function, media
services, individuals and organizations were taking collaboration to a new level. These groups
weren’t just donating food and clothing, or taking a shift to wor
k in a shelter during hurricane
season, they were using the power of the Internet and its vast search and connective
capabilities to make sense of information overload during crises and develop technology
-
based
solutions to respond.

Media services used c
rowdsourcing to gather and disseminate data.
Crowdsourcing

is
a
phenomenon with powerful implications for crisis response. Defined as offering an open call for
solutions to a problem, the concept h
as been successfully used for design challenges,
communication
and

technology. Depending on the project, the “crowd” may or may not be
compensated for their ideas.
It is beginning to be used for news reporting, too.

Spot.Us

is
an
open source project in which the public can commission and participate with journalists on
topics selected by the group.
iReport

is an initiative by CNN to add the voices of citizen
journalists to news events.
First visitors to the site see this disclaimer:


Welcome to iReport, where people take part in the news with CNN. Your voice,
together with other iReporters, helps shape how and what CNN covers everyday.
So you
know:
iReport is the way people like you rep
ort the news. The stories in this section are
not edited, fact
-
checked or screened before they post. Only ones marked 'CNN iReport'
have been vetted by CNN.

A

recent addition to aggregating mobile, social and location is
Ushahidi
, a platform that unifies
data gathered from multiple sources (SMS, email, web) and distributes it onto a visual map or
timeline. This technology was used to track the “Snowmaggedon” storm in Washington D.C. la
st
winter as well as tracking the progress of voting in India and the movement of swine flu across
a map area. Most notably, this technology is being used for pos
t
-
crisis information in Haiti.

It is
an open
-
source platform, which allows developers to see
behind the technology and build
additional features upon it. The site is rich in documentation to allow users to customize it for
specific tasks.

9


Proponents of this technology visualize how it can be used for humanitarian purposes. Patrick
Philippe Mei
er, a PhD candidate at the Fletcher School at Tufts University and a director at
Ushahidi,
recently speculated

on future use of this technology:

“In a way, by crisis mapping acti
onable information in near real
-
time and in the public
domain, we are in effect trying to crowdsource response. This, by nature, is a distributed
and decentralized process, hence difficult to track. The tracking challenge is further
magnified when the acto
rs in question are relief and aid organizations responding to a
large disaster. As anyone who has worked in disaster response knows, communicating
who is doing what, where and when is not easy. Responders don’t have the bandwidth
to document which reports
they’ve responded to on Ushahidi,” said Meier.

Individuals also launched collaboration efforts with great success. During Hurricane Katrina,
Andy Carvin, who was
mentioned

earlier for citizen journalism, worked with a collaborative
group of more than 3,000

volunteers to manually convert data that was being left on web sites
about missing persons:

“P
eople didn’t have the patience to wait to share that information and went to any web site to
post comments. It was a mess when it came to structured data. A gr
oup of volunteers created
an interchange format, similar to what the American Red Cross was using… and manually
converted these to a data format and made it available,” said Carvin (
July 22

interview)
.

Meanwhile, the “
camp movement
” began to emerge as a less structured and more open way to
share information and learn about new technology. In the Washington D.C., area,
numerous
camps were started, each with a casual agenda, open speaker format and theme.
Heather
Blanchard, co
-
founder of Crisis Commons recalls a Transparency Camp, a Government 2.0
Camp, and finally, a Crisis Camp in September, 2009, which she organized with several others
on the campus of George Washington University. It attracted 300 part
icipants:

“As a result, the three search providers

Google, Yahoo and Microsoft were on a panel
sponsored by The Sunlight Foundation. It was the first time they ever talked about what they
were doing, as far as crisis response was concerned. Then they cr
eated Random Hacks of
Kindness with World Bank,” said Blanchard

(July 23 interview).

The

Random Hacks of Kindness


conference, held in November, 2009,
in Mountain View,
Calif.,
was a 48 hour event for software engineers who were ready to “hack for humanity” using their
technical skills to devise community
-
based solutions. It was held concurrently in six countries;
10


volunteers worked on coding solutions to problems and pro
jects submitted to the group in
advance. According to all reports, it was a huge success.

Blanchard, formerly with the Department of Homeland Security where she connected the
department with new technology, was now part of a group called
Crisis Commons
, which had
its genesis at the Crisis Camp event in 2009.

“A small band of idealists and innovators gathered to discuss the idea of a creating a
common community through a mash
-
up of citizen volunteers, cris
is response
organizations, international humanitarian relief agencies, non
-
profits and the private
sector. Within minutes, the Crisis Commons community was born and Crisis Camp
events were created to unite communities, seek common ground and cultivate
inno
vation in the use of technology for mobility and efficiency during crisis,” said
Blanchard
.


Crisis Camps have evolved into both live and virtual events, which have spread to numerous
cities throughout the world. The group organizes through a wiki, which has tools to report and
participate in a crisis, as well as resources to start Crisis Camp in
new communities.

T
he Haiti earthquake
on January 12, 2010,
put some of the collaborative efforts into high gear.
T
his effort united developers, relief agencies and government departments to develop
technologies to solve immediate need
s
. In this
video
, a participant talks about the day and the
mass collaboration that occurred across six U.S. cities and eventually in the UK to help.


E
ight working groups were formed to assi
st in different projects
, including language translation,
timelines, mobile applications, a crisis wiki, to name a few.
Online media

reported out on many
facets of the effort, including a basic round up story ; a feature on
how the day was organized
, a
Twitter f
eed
,

and a piece focus
ed

on the resulting
joint sessions

with a London Crisis Camp
group. This was a highly social group, who used the opportunity to communicate

all facets of
the day in diverse mediums. The
working document and blog

that resulte
d from this event was
featured

as well as the
applications

developed as a result of the Crisis Camp Haiti event.
One
group developed a Creole dictionary and turned it into a mobile application, so any responder
could

use it from their mobile phone. Another group enabled standard street maps and
overlaid information about current conditions; this also became a mobile application.

11



Tweak the Tweet
,”
was developed for Haiti, too, using
a new syntax developed

with
the
hashtag indexing feature favored by Twitter users, but in a system making it easier for
computers to read Tweets and extract data automatically based

on the system.
Kate

Starbird
, a
PhD student at the ATLAS Institute at the University of Colorado had started to develop the idea
of using syntax in social media during the “Random Hacks of Kindness” conference in 2009 and
moved the idea into reality for
use in Haiti.

“We set up an account (on Twitter) and started tweeting the instructions and people
volunteered to translate. We didn’t have back end of data collection down, but put it out there
in the hopes that it would help….The idea is to learn how to
leverage all this information in the
wake of an event and make sense of it. We are studying Natural Language Processing and
talking about (social media) and we don’t yet have the computational solutions for the 140
character medium so Tweak the Tweet is s
ort of a patch. Meanwhile, if people can Tweet in this
format, then computers can mak
e sense of it,” said Starbird (July 21 interview
)
.



Figure
1

An example of syntax developed for Tweak the Tweet by researcher Kate Starbird

12



Figure
2

An example of how syntax became more useful with Tweak the Tweet

Another application that came out of Crisis Camp was

We Have We Need

which matches
organiz
ations with monetary do
nations
through a simple web
-
based form using basic
categories
. Mass collaboration efforts continue through the Crisis Commons organization,
which held the first International Crisis Congress in July, 2010, with support from the Alfred P.
Sloan Foundation
and the World Bank, indicating continued cooperation and maturation of the
ideal of volunteerism in times of crisis. According to
the Crisis Commons

Web site:

This forum will explore lessons learned from CrisisCamp Haiti and CrisisCamp Chile and the
opportunities and challenges of building a sustainable volunteer community whose mission is to
use technology tools and expertise to ai
d communities in crisis.


Communities have come together often throughout our history to solve problems; this
is
another example where
organizations from
the
public, private and nonprofit sector have
cooperated.



13


Chapter Four:
Learning from the Past
,
Building Intelligently in the Future

The challenge of communicating during emergencies is not new. In the past, similar challenges
resulted in a number of solutions such as evolution of the 9
-
1
-
1 system and the Amber Alert
that were considered cutting edge

technology when they were adopted.

Early telephones relied on operator service to connect all calls. In an emergency, operators
could assist in contacting help and send aid. As operator
-
enabled phone service gave way to
automatic rotary dial telephones

in the mid
-
1900s, telephone companies and customers alike
were concerned about the gap in emergency response that losing operators created. The first
solution was to teach the public to dial “0” for emergencies.

However, as phone service evolved technolo
gically, telephone companies had to find a new
solution. By the 1960s, countries worldwide had begun using
three
-
digit sequences

for routing
emergency calls through an automated system. In
1967, President
Lyndon Johnson’s
Commission on Law Enforcement and Administration of Justice recommended a singular
number be adopted nationwide.

On February 16, 1968, two elected officials made
the first 9
-
1
-
1 call

in Haleyville, Alabama. The independent Alabama Telephone Company designed this
first
service,
and
later that year AT&T developed the process of routing calls to a central location for
emergency dispatch.


Today, 98

percent

of locations in the United States and Canada are linked to a central dispatch
system so that when someone dials 9
-
1
-
1 from any phone, they will be automatically linked to
an agency


whether it’s police, fire, or ambulance


which can
assess

the problem
an
d dispatch

help
.

In 2005,
the FCC

required wireless and Voice Over Internet Protocol) Vo
IP
providers to supply
emergency 9
-
1
-
1 calling capabilities to their customers. R
ecent
ly, the state of New Hampshire
began using
an enhanced system

that coordinates additional data during call generation. The
9
-
1
-
1
dispatchers
might

see information about medical conditions or hazardous materials,
14


which can aid in targeting the response.
The
AMBER (America's Missing: Broadcast Emergency
Response) Alert system

demonstrates the maturation of information that
mixes public and
emergency management data
.

Named for Amber Hagerman
,

who was abducted and murdered in Dallas in 1996, the program
has been adopted by law enforcement, broadcasters,
transportation officials, the wireless
industry, trucking carriers, retail outlets and many others. The program has
formal, but nimble

gu
idelines and criteria for issuing alerts
and is now
used
in all 50 states. In 2003, the
Department of Justice announced

that it had recovered its 100
th

child because of the program.


The development of both of these initiatives is an encouraging sign that we can solve the
interoperability and

voluntary nature of emergency social data in the future, particularly as
Americans begin to depend on mobile technology for more than just phone calls on the go.

15



Chapter Five: Mobile Technology

and

Location Based Services

on the Rise

According to the
Pew Internet Life Mobile Access Report
, 40 percent of American adults use the
Internet, email or instant messaging on a mobile phone (up from the 32 percent in 2009). Also,
72 p
ercent of cell phone owners use their phones for text messages, up from 65 percent last
year. Mo
st importantly for the issue of social data,
23 percent have used their phone to access
a social networking site, with 48 percent of 18 to 24 year olds doing th
is
.

According to PriceGrabber.com’s
Mobile Shopping Behavior Survey
, 58 percent of
Americans
online own a Web
-
enabled mobile phone.

Similar to the Pew study,
22 percent say they have
used the phone to access a social network. This number is expected to rise, with 4G technology
being used by
Sprint

and Clear
, which run
s

on an open
-
source technology called WiMax, and
provides connections that are as fast as wired

connections
.

Other wireless carriers,
such as

AT&T
, are working on rolling out a proprietary high
-
speed
network called LTE in 2011.
Wireless is becoming mature enough
, in many cases, to supplant
wired connections.


According to the analyst firm
Gartner
, by 2011, more than
85 percent
of handsets shipped
globally will include some form of browser.



18
-
24 years

25
-
34 years

35
-
44 years

55+ years

50%

66%

61%

38%

Figure
3

Cell Phone Ownership by Age:
Source:
Pricegrabber Survey





16



While

Facebook and Twitter

gain common use in social integration
, the addition of geolocation
technology is maturing rapidly with the introduction of location based services (LBS) like
Foursquare
,
Gowalla

and
W
hrrl
. These applications are part social conversation

and

part game.
Participants “check
-
in” to popular spots as they shop, work and eat and can earn badges for
frequency or novelty as well as leave tips and gifts for others using the service.
Similar to many
social tools, influence and novelty is built by follower/following relationships.

Another example is
CheckinLive
, an application for the
i
Phone. It uses Google Maps combined
with real
-
time posts

that integrate with what the user’s “friends” are doing and where they are
located. The culture of social media is categorized by a collaborative style, in which sharing
includes thoughts, opinions AND location.

Earlier versions of these types of technol
ogies
included
Loopt

and

BrightKite
.

What began with simple GPS use for driving directions and mapping platforms
such as

Mapquest and Google Maps has evo
lved into use as an entertainment and recommendation
vehicle with widespread use. There are opportunities to use this integration concept of mobile,
social and geography to leverage the “who
-
what
-
where
-
when” of crisis response in a useful and
focused manne
r. While not yet appropriate for crisis response, the underpinnings of the
technology provide a road map for adaptability
.


According to
Gartner
, b
y the end of 2011,
more than

75 percent of han
d
-
held devices will
include a GPS.

Wi
fi

and cell ID systems will remain important in situations where GPS is
unavailable or unreliable.

With so much new technology at the fingertips of consumers, a more organized form of
response could aid future disaste
r efforts.

17






Chapter Six:
Devising a Solution

Early adopters and enthusiastic users of social technologies have identified disparate

opportunities to unify efforts during a crisis. These groups of people want to help and have
inaugurated events, web sites or services to make a difference in recent crises. Concurrently,
organizations who are first responders are recognizing that the
nee
d to use and adapt this
technology as part of disaster response is evolving rapidly.


In 2009, the federal government identified a need for collaboration and transferability of
information for disaster response and announced an initiative called Virtual U
SA. Th
is
press
release

from
the Department of Homeland Security (DHS) describe
s

the
need
:

Our first responders need interoperable tools to make accurate and timely decisions
during e
mergencies. Virtual USA makes it possible for new and existing technologies to
work together seamlessly during disaster response and recovery and gives the public an
opportunity to contribute information in real
-
time to support the efforts of police
office
rs, firefighters and other emergency management officials.




The point of the effort was to link what were considered “disparate tools and technologies” to
share location and
status

of infrastructure items
such as
power and water lines, traffic
conditions

and

evacuation routes
among
federal, state, local and tribal governments. Earlier
that year
, the Homeland Security Blog

posted about
a
model used to develop the national
program, based on successful efforts to integrate data in Alabama and Virginia. The key to
success,
w
as
a
common or standard language,
but not necessarily dependent on all parties
using the same delivery platform.

Researchers examining the intersection of information aggregation in emergencies recently
identified an understudied aspect of emergency management. This includes defining rol
es
which should be played by various organizations:

18


Ho
wever, in contrast to how emergency management is often understood, it aims to
push beyond the idea of
monitoring
on
-
line activity, and instead focuses on an
understudied but critical aspect of mass
emergency response

the needs and roles of
members of the public
. By viewing the citizenry as a powerful, self
-
organizing, and
collectively intelligent force, information and communication technology can play a
transformational role in crisis.


Published by

the British Informatics Society Ltd. In the proceedings of ACM
-
BCS Visions of Computer Science 2010, by
Palin, Anderson, et al.

Many governmental agencies have incorporated social data into their information gathering
and their operational responses in a
n emergency, even believing that it

i
s their responsibility to
do so. Fairfax County, VA, Director of Public Affairs Merni Fitzgerald believes social data should
be gathered and shared “because the response to the disaster is a shared responsibility. It
sh
ould be handled the same way information from other sources should be handled.”

I
n a recent interview, Fitzgerald referenced how many first responders use national incident
management protocols in which roles are pre
-
assigned and followed, using the model of the
National Incident Management System (NIMS). “If it’s information that n
eeds to get to people
on the scene, we liaise with the field Public Information Officer.”

I
f information can
help

operationally, information is shared with the incident commander.


Another agency which has elevated the use of social data
in its day
-
to
-
da
y operations is the Los
Angeles

Fire Department.
Bri
an Humphrey, Public Information Officer for the department and
a 25
-
year veteran says:

People want to help in a crisis and the currency is not dollars, it’s information
.

We believe that
there can and sh
ould be a social media layer of data and we’re eager to incorporate those data
for our own fact checking. Every citizen is a communicator or contributor and we will benefit

greatly from those initiatives (Aug. 1 interview).

A transformational role in crisi
s is highly desired by NGOs and crisis collaboration groups as
well; they believe they can contribute to the solution in a myriad of ways. In recent crisis
efforts, some volunteer groups believed that their role was marginal.

19


Melissa Elliot, a marketing
professional in Canada, found herself reaching out to help after the
earthquake in Haiti. Through Twitter, she began to identify people with working cell phones and
found donors outside the country to pay for minutes to keep their cell phones active. As a

result, those on the ground could keep funneling information and reports out of the
severely
damaged

country. She turned to organizations like the American Red Cross for help.

It seemed to me in this situation that they didn’t really rely on any local
organization for
information. Thousands of people were on the ground, wanting to help… the only way the ARC
was moving was through their own means as opposed to using local means. I know that’s
changed now. There’s no reason why that couldn’t happen fro
m day one

(July 22 interview).

Certainly the disaster in Haiti exacerbated the issue. Wendy Harman, Director of Social Media
for the American Red Cross, said:

As an organization dedicated to mass care, we

ve been watching the growth of social media use
du
ring times of crisis and want to figure out a way to turn the sometimes random path of
communication into an organized response funnel.


During the earthquake in Haiti this year, it
became painfully obvious that this social data needs to be systematized fo
r a better solution.


While our 911 system has served us well, how can we adapt or adopt in the era of widespread
mobile technology? (July 2
7

interview)

Currently, ni
ne out of ten
respondents

to a June
2010
survey of the
DomPrep40
,
a
n
advisory
board of
disaster response
practitioners and opinion leaders who
f
ocus primarily on all
-
hazard
preparedness as well as response and recovery operations,

said
they are not staffed to monitor
social media
app
lications

and respond in a major event.
Furthermore,
90

percent

of
respondents also felt that the public expects some action based on social media applications.

“I am particularly concerned over how social media create an expectation for expressing
need
when they become the surrogate ‘9
-
1
-
1’ when regular services, voice communications, are
disrupted by a disaster,” says Joseph C. Becker, senior vice president of disaster services at the
American Red Cross

and a DomPrep40 member.


It’s likely any coo
rdinated effort will be supported with so many organizations identifying the
aggregation of data as important in future efforts.
The next step is to consider the amount of
20


data that can be accumulated in a disaster and consider the means by which it would

be
collected, shared and guarded.

21



Chapter Seven: The Challenge of the Data Funnel

It seems obvious that data collected could be automatically used to respond to disasters, but
the issue is
far
more complicated. Many NGO’s and governmental organizatio
ns operate within
strict guidelines of confidentiality or with reporting relationships that become entangled if data
is broadcast. Juxtapose that with widespread assumptions in social media circles that no
information is sacred
,

and a pattern of cross pur
poses begin
s to emerge among organizations
poised to help, yet impatient with response rates in times of crisis.

While most experts interviewed for this
paper

agreed that data collection and the technological
underpinnings of
how it’s collected
should be
an open source effort, the issues of aggregating,

triage and sharing of the data involves more challenges.


The volunteers involved in aggregating and sharing data during the Haiti effort recall that one
challenge was the manual nature of analyzing
data
.

Heather Blanchard, Melissa Elliot, Kate
Starbird and Patrick Philippe Meier all remember looking at thousands of text messages, Tweets
and other information
that

was reviewed, filtered, passed along or acted upon in some way.
Even with emerging technological platforms, humans still need to be involved in data collection
and processing.


Another difficulty is the different ways that social networking tools collect

their data. Says
Starbird,
whose PhD work is focusing on social data during disasters:

Each one involves different technology

to aggregate and collect data.

Facebook
doesn’t
allow
outsiders to collect their private data (status updates), so as a resear
cher

it’s

very hard. You
can’t
get to the data.

Twitter is all searchable and almost all public.

Our research department at
the University of

Colorado is trying to develop tools that aggregate and do sense
-
making of data
(July 21 interview).

22


S
tarbird

say
s that the “Tweak the Tweet” syntax she helped develop during the crisis in Haiti is
really just a bandage until computers can catch up with natural language processing, which will
help develop additional technologies for this purpose.


Google rolled out a
n application called Person Finder
in response to the earthquake in
Haiti
(which has been used in subsequent disasters). It uses open source technology and
crowdsourced information
that

can be shared broadly. According to Dr. Roni Zeiger, chief
health str
ategist at Google, Person Finder is an open system which can be used by anyone, and
allows large numbers of people to communicate in a crisis. Their motive is to enable broader
crisis communication, while allowing relief workers to do what they do best.

So whether it’s information about people that may be missing and loved ones that are trying to
find them, or information about public resources that are available or not available because
they’ve been damaged, we think that relief work can happen more quic
kly and more effectively
if this kind of information is made available and updated

in an open and transparent way

(July
29 interview).

Ushahidi
developers used their technology to aggregate

d
ata after the Haiti earthquake, and
have since
been able to apply some automation to data accumulation using layers and human
filtering. This means the next crisis might not need
2
00 volunteers reviewing data round
-
the
-
clock and making decisions based on that data. The tool, called Swift River, is cu
rrently being
used in small instances.

None of us claim that this will be a silver bullet, but what it will do is make the triangulation of
User Generated Content (UGC)and mainstream content more efficient than ever before. Right
now, you have users, jou
rnalists, human rights groups, taking 80% of their time collecting
information and 20% of their time analyzing it. We want to switch that percentage around to
20% of their time collecting i
nformation and 80% analyzing it (July 28 interview).

Large numbers

of organizations are collecting and acting on data during crises; volunteers like
Blanchard see this as unnecessary double cover
age. She notes that both

Person Finder and the
American Red Cross were using databases to collect information on missing perso
ns after Haiti
and wonders if there are opportunities to cooperate. “Perhaps we can broker that relationship
and bring people to the table in some sort of mutual relationship.”

Elliott shared a similar
frustration related to comparing databases and informa
tion as a Haiti volunteer.


23


Not only is the collection of data an opportunity and a challenge, the nature of the data
highlights additional challenges in its use
during

crisis situations.


24



Chapter Eight:
Authenticity and Privacy Issues

The unfiltered na
ture of social networking sites has led to many anecdotal questions about
authenticity of data. The ability to impersonate someone or to fake a genuine need was an
early concern on some social sites. But as these technologies have become more sophisticate
d,
it’s easy to see their use in capturing trends. First responders who are currently using social
data say it is no more or less useful than other ways they collect information.

Says Fairfax’s Fitzgerald, the evolution of
managing any
crisis includes d
ata verification
:


Within the first hour (of any emergency) a lot of information is incorrect.
Eyewitnesses
only see
from their point of view. And this was true before social media. … In the past, it would come in
through other means…now we get informatio
n through Tweeting. We need to be monitoring,
both traditional and social media. W
e have to be able to see it in order to get that information.
It’s not any more or less confirmed information (than in the past), it’s the same info we are
getting from peo
ple on the ground

(July 29 interview)
.


The key for first responders is to establish patterns and trends within the framework of their
incident management systems. The Los Angeles Fire Department had an early instance when
using social data was quite rel
iable. In May, 2007, during a series of wildfires in the Griffith Park
area, Humphrey was able to add critical information about the nature of the flames by reaching
out on Twitter to residents who had an alternate point of view than the firefighters.

We saw people posting information about their circumstances at the time of the event. We
made contact with people and sent them a DM
(direct message)
and asked them to call
me…..and they did. I said ‘you’re my eyes and my ears
.
’ They were on the far side
of the fire and
they were able to describe the fire behavior enough that we were able to make some
decisions… minutes before firefi
ghters and paramedics got there

(Aug 1 interview)
.


One
of Starbird’s research questions is how to look at someone’s reputat
ion with some of the
computer monitoring tools to check authenticity.

Human filters are the best we’re going t
o get for now. Things like call
back numbers, verifying
numbers, direct contact and talking to (the data providers). That’s going to take people
monitoring them and it ends up being human power
-
heavy and data
-
heavy

(July 21 interview)
.

25


For many organizations, the

concern
with large volumes of data is
privacy
. Patrick Philippe
Meier recalls how this issue manifested itself during the Ushahidi effo
rt for Haiti and believes
that privacy issues need to be solved before the next disaster.

Early on, we were getting reports of orphans and we were mapping that and then we found out
they were getting kidnapped and we immediately got that info off the map

and used a private
database to keep track of that information to share with responders we were in touch with….we
have to think about this very, very seriously. We couldn’t sort all these issues out in the middle
of a disaster

(July 28 interview)
.


Prude
nt government organizations are using disclaimers and attribution to address privacy
issues on social media sites. One example is the Fairfax County Facebook page which
discourages people from posting certain kinds of information
.
Person Finder contains
t
his
disclaimer
: “PLEASE NOTE: All data entered will be available to the public and viewable and
usable by anyone. Google does not review or verify the accuracy of this data.” The company

also encourages the d
ata contributor to add information so that authenticity can be verified.

The LAFD
blog, Facebook page and Twitter accounts direct contributors to utilize private
channels.

The challenge remains: is it okay to compromise someone’s privacy during a disaste
r? And,

whose job is it to guard privacy during a crisis?



26




Chapter

Nine: The Challenge of Readiness



Our nation, communities and the public
have come to rely on specific groups to assist in times
of disaster
, but today’s

communications environment
with its new expectations
has changed
the game, not just for first responders, but
also
for aid organizations and for the public. The
challenge of readiness goes far beyond
stocking up on
supplies and having an evacuation plan.
It’s
also
about who commun
icates in a crisis

and how the communication takes place
.
O
ne
research group believes th
is to be
a new blueprint:

Innovation for emergencies could greatly benefit by reframing disaster response as a set of
socially
-
distributed information activities that support powerful, parallel, socio
-
technical
processing of problems in times of change and disruption. Good quality
information and meta
-
information that indicates accuracy and trustworthiness is what people need to make local
decisions, to gain situational awareness and build resilience in the face of threat.


Published by the British Informatics Society Ltd. In the p
roceedings of ACM
-
BCS Visions of
Computer Science 2010, by Palin, Anderson, et al.

John Solomon, a journalist and author of In Case of Emergency, Read Blog, advocates that any
solution needs to get to the very basics, at least where the general population

is concerned.


He believes that there is a need to redefine ‘what is preparedness?’ for citizens in the era of
social technology. Solomon notes, for example, that many state and local emergency
management websites still do not even include a mobile phone
/PDA and extra power source as
part of their recommended emergency supplies list.



He urges more public briefings and even rehearsals on social technology so people from all
aspects of the community will know what to do and where to look when it comes to
getting and
giving information and communicating with family and friends in crisis. “So you’ve got all these
tools, but do you know to use them in an emergency?”

said Solomon in a recent interview.


27


Crisis Commons’ Heather Blanchard takes it one step furt
her, by looking at communication
resources during disasters. “
Currently a shelter does not have to have communications for
shelter residents. All it is a roof and medical care. .. I would argue that communications are
fundamental and you want people to g
et their lives back together.”


Further, Blanchard advocates that to allow people to get back to their networks, via computers
in shelters and at government service centers would go a long way to helping people reconnect
after a disaster. Others have sugg
ested the idea that responding organizations create a level of
technology volunteers who can assist organizations like the Red Cross in enabling shelter
technology and communication.



Certainly developing syntax
,

standards
and protocols
before the next d
isaster can assist any
type of collection and sharing effort. Participants of recent disaster sharing events also share a
concern that first responders, while dabbling in social media, are taking in information, but not
necessarily
using

it to provide a b
etter picture

or a more focused operational response
.


“There’s a sense by some in government that social media is just there to distribute
information,” says Solomon, the readiness blogger. “That’s fine, but obviously the fact that it’s
interactive is no
t taking advantage of its potential. The question is how do authorities do a
better job of using it as two way communication?”


Can we be as visionary as the disaster information researchers who advocate “mechanisms for
leveraging the collective intelligen
ce of the public are accelerated in a systematic fashion, and
with serious consideration to ethics, the practical aspects of emergency management, and
human needs” (
Published by the British Informatics Society Ltd. In the proceedings of ACM
-
BCS
Visions of
Computer Science 2010, by Palin, Anderson, et al)


or will we continue to hobble along
in communications silos?

LA
FD’s

Humphrey summarizes the challenge likes this:

28


We have this ability to change the way we do business. Too often we invest in the next s
hiny
thing, but after every crisis, every leader says three things….1. You guys did a great job. 2. We
learned a lot of lessons. 3. We had a little problem with communication. Interoperability
requires us to have a common operating picture, a common op
erating language and genuinely
strategic communication. (Aug. 1. Interview)



“The question I want us to get to,” says Wendy Harman

of the Red Cross
, “is whether the local
Emergency Operations Center is ready to access that data. Do they have the tools and can they
identify that these are their true needs?


In my mind, the solution I’d like to see is for us to not just jump in and see how to take soc
ial
data into account, but to study whether it can make us more efficient or better able to respond
in disasters
,” Harman continued. “
The expectations people have of us are only going to grow.
We have no choice but to work toward an open source, interoper
able solution. So we can
create a really nimble solution, so we can be flexible and grow with the tools. “


These are the opportunities, challenges and concerns which will form the basis of the
Emergency Social Data Summit on August 12 at the Headquarters

of the American Red Cross in
Washington D.C. Are you ready?

29



Heather Blanchard

Heather Blanchard is a co
-
founder of CrisisCommons, a global network of volunteers who use creative
problem solving and open technologies to help people and communities in ti
mes and places of crisis.
She spent seven years at the U.S. Department of Homeland Security. and has been involved in several
disaster relief efforts, including Hurricanes Katrina and Ike, flooding in the Midwestern states and the
earthquake in Haiti. She
has a Bachelor of Science in Political Science from Radford University.


Andy Carvin

Andy Carvin is senior strategist on National Public Radio’s (NPR) Social Media desk. He was the founding
editor of the Digital Divide Network, a community of more than
10,000 online activists in 140 countries.
He has pioneered numerous volunteer and collaborative efforts in disasters including September 11,
Hurricane Katrina and the Boxing Day tsunami in Southeast Asia.


Melissa Elliott Whitaker

Melissa Elliott Whita
ker is a partner and executive producer at Blackbox Communications Inc., a
Toronto, Ontario, based firm. She became intensely involved in the worldwide Haiti relief effort as a
volunteer, which she categorizes as a life
-
changing experience for her. She re
cently traveled to Haiti to
become part of the rebuilding effort.

30




Merni Fitzgerald

Merni Fitzgerald is Public Affairs Director for the Fairfax, Virginia, County government and serves as the
official county spokesperson. She coordinates internal and ex
ternal emergency communication efforts, a
countywide public information program and liaisons with metropolitan news media, community groups
and others concerning county activities. Fitzgerald holds a bachelor’s degree in political science from
James Madiso
n University and a master’s degree in public administration from George Mason
University.

Wendy Harman

Wendy Harman is director of social media for the American Red Cross National Headquarters, creating
and executing all social media strategy to fulfill th
e mission of the organization. She interacts with its
686 Red Cross chapters, 36 blood regions, 700,000 volunteers, millions of donors and the public to
become more efficient and raise awareness about preventing, preparing for and responding to
emergencies
..She has a Bachelor’s Degree in English and Psychology from Emory College and a Master’s
degree from Northeastern University School of Law. Prior to her current position, she worked in the
music industry.



Brian Humphrey

Brian Humphrey has been with t
he Los Angeles Fire Department since 1985, serving on the front line of
countless storms, conflagrations and disasters. As Public Information Officer for the department, he
deals firsthand with all aspects of print, radio, television and internet journalis
m. He travels extensively
throughout North America as a subject matter expert on emerging technologies for public safety and
homeland security.

31



Patrick Philippe Meier

Patrick Meier is the Director of Crisis Mapping at Ushahidi and the co
-
founder of the International
Network of Crisis Mappers. He was previously the co
-
director of the Harvard Humanitarian Initiative’s
(HHI) Program on Crisis Mapping and Early Warning. Pat
rick has an MA in International Affairs from
Columbia University and is completing his PhD at The Fletcher School/Tufts University. He is also a Pre
-
Doctoral Fellow at Stanford University and an alumni of the Sante Fe Institute's (SFI) Complex Systems
Summ
er School.



Catharine Starbird

Kate Starbird is a PhD student at the ATLAS Institute at the University of Colorado, Boulder, researching
in the field human
-
computer interaction (HCI). She is currently a member of Project EPIC (Empowering
the Public with

Information during Crises), a multi
-
site research project, led by Professor Leysia Palen at
CU, which studies the use of social media during disasters. In 2009, she received a National Science
Foundation (NSF) Graduate Research Fellowship (GRF) award to s
upport her research.


32



John Solomon

John D. Solomon

writes a blog on citizen preparedness,

In Case Of Emergency, Read Blog.
Solomon is a member of New York City's Citizen Emergency Response Team (CERT) Program and
is a volunteer with the American Red Cros
s of Greater New York. He is an Adjunct Instructor in
Emergency Medicine at the State University of New York College of Medicine. He has

also
reported on homeland security and disaster preparedness for NPR, The Washington Post and USA
Today.




Dr. Roni Z
eiger

Dr. Roni Zeiger is Chief Health Strategist at Google; his work includes health
-
related search, Google Flu
Trends and Google Crisis Response.

He was a primary care physician and served as a Clinical Instructor
of Medicine at Stanford University Schoo
l of Medicine.

Dr. Zeiger received his MD from Stanford and
completed his residency at the University of California, San Francisco.

He was a fellow in medical
informatics at Veterans Affairs in Palo Alto, California. He currently serves on the board of d
irectors of
the Society for Participatory Medicine.