MJ Photocopy Ent. Inc. Response - Confluence - SUNY Delhi

towerdevelopmentData Management

Dec 16, 2012 (4 years and 6 months ago)

753 views

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P a g e

MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System




PaperCut
MF


MJ Photocopy Ent.
,

Inc.

PaperCut Software Int. Pty. Ltd.




MJP
-
PaperCut
MF

Response


To SUNY Delhi

RFI for Print
Management System









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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System


1.

Organization Name:


MJ Photocopy enterprises, Inc. (MJP)

2.

Contact Information:

Alfredo Milanes,
Sales Manager

MJ Photocopy Enterprises Inc.

12494 NW 38 Ave.

Miami, Florida 33054

alfredo
@mjprintcontrol.com


Ph: (800) 236
-
8499

Off: (305) 681
-
7445

Fax: (305) 681
-
7446

www.mjprintcontrol.com



Copy & Print System Solutions


3.

What services/systems does your organization currently provide related t
o those outlined in the body of the RFI that
could provide a solution for SUNY Delhi's print management needs? Please address each functional requirement with a
specific feature of your solution.

Functional Requirements:



Manage individuals and groups

YES

P
aperCut MF is a 100% web based administration application. Full system administration can be performed from
anywhere on the network via a standard web browser
-

no special admin software is required! Access is granted to
the built
-
in
admin
, or to any user
that has been granted administrator level access.

PaperCut Software is centrally administrated



Manage user settings from one central location



Access the system from anywhere on the network with a standard web browser



Quick find option to locate user b
y login id or name


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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System




Globally create a per semester total impression limit for certain groups

YES

Setting up quota allocations in PaperCutMF

In many organizations PaperCutMF is used to control and restrict users to sensible use by allocating a quota or
al
lowance (a budget), then user add funds to PaperCutMF using
a self service environment by means of
cash or a
Credit Card. For example a user may be allocated $10.00 a week. This type of control is particularly popular in
schools and universities. The proce
ss of quota allocation can be automated via the
Groups

section.




Allow for additional impressions, in blocks, to be added when fee paid

YES

After allocations are met, users have options to recharge their PaperCutMF Accounts. See more
here



Minimize the need for human involvement in adding funds

YES

*MJP provides Hardware to recharge PaperCutMF account fully compatible with the PaperCutMF Application.
See more
here


*PaperCut also provides the option to transfer funds using a credit card or PayPal Account. See more
here



Allow for purch
ase of additional blocks of prints 24x7

YES

MJP hardware provides users a self
-
service environment eliminating additional onsite staffer supervision.



Allow for adjustment by staff for bad prints.

YES

Via Admin web interface, Staff may refund user transacti
ons by accessing the user account print history from
anywhere on the network.

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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System






Integrate with an established student account, likely via Banner or CBORD

YES

*
Single sign
-
on user authentication with native integration with Active Directory or the system's

underlying user
management. (No separate passwords to manage!)

*PaperCut provides a payment gateway module for CBORD if needed in the future

*Ability to run on top of leading 3rd party Relational Database Management Systems (RDBMS) including
Microsoft SQL

Server and PostgreSQL Database.

*
Enterprise level security and encryption based on SSL.



Adjust the per impression cost for color and 11 x 17 paper

YES

Via PaperCutMF Admin Access/Printer TAB
.
PaperCutMF provides system administrators with a kit of tools

to
manage printer including

u
sing filters and restrictions

to provide network administrators with the ability to filter or
restrict print jobs using a set of rules. Filtering options available include:



Detect and delete duplicate print jobs



Define the m
aximum cost of a single print job



Define the maximum number of pages allowed in a single print job



Filter documents based on the file extension or name



Allow only selected paper sizes



Set a printer to allow only color or black and white documents

Each

printer has its own set of restrictions. The rules can either apply to all users or
restricted

users only (the filter
scope). You access these settings by selecting the appropriate printer in the charging list and clicking the
Filters

tab.

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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System






Some of the available printer filters and restrictions

Advance charging



S
et up charging by Paper size, Grayscale or color print, duplex price discount





Provide for printing from student owned notebooks used in College facilities

YES

Owner’s Wireless Laptop Printing

via

the Web Print feature through the PaperCutMF user web interface.

No client
software or drivers are required
.

Web Print enables printing from user
-
owned devices without the overhead of
installing printer drivers and man
aging server authentication. Web Print resolves this complexity by allowing users
to upload common document formats such as PDF and DOC via a simple web interface, printing the document on
the user's behalf.
See more
here



Provide for remote printing to campus printers from residence halls and off campus residence

YES

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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System


Via
the
“Find
M
e Print” feature in PaperCutMF
, a
lso known as "Follow Me" or "Pull Printing", Find Me printing
provide

u
sers in environments with several identical multi
-
function devices to print to a single virtual global queue.
They can then walk up and log on to a device nearby available device and have their print job pulled from the
global queue and printed on the spot
.

See more
here

4.

Please include any specifications (e.g. power, wiring, networking, etc.) that would need to be met by SUNY Delhi in
order to implement your solution.

Required Hardwa
re, Software and Specs



1 Application Server (Primary)

RAM = 2 GB minimum (4 GB better)

* CPU = 2 x 2.66 GHz *OS (32
-
bit or 64
-
bit windows) = Windows
2008 Enterprise 32
-
bit or 64
-
bit or Windows 2003 R2 32
-
bit or 64
-
bit



1
Print Providers
per
Campus

(
Secondar
y Servers)

RAM = 2 GB

* CPU = 2 x 2.66 GHz * OS (32
-
bit windows) Windows 2003 Enterprise. R2 32
-
bit



1 PCs for each Library Print Release Stations (PRS)/Add Value Stations (AVS)

RAM = 512 MB

* CPU = Any Standard * OS= XP Professional

Infrastructure



Existi
ng power and only one Network Ethernet port for every Printer or MFD or PRS PC. Copier
Terminals are equipped to share network drops.

5.

Do you have any comments or suggestions for SUNY Delhi related to Print Management Systems, strategies for
controlling pri
nting and/or reducing printing costs, etc. that would help us better define the scope, budget, etc. of our
project?

*Keep it simple while satisfying the entire different environment you have (Student, Staff and Community Users or
Guests)

*Currently your
Ca
non
MFD Equipment is not compatible with PaperCutMF Embedded applications but it is
something you may consider
in the future, this integration may be ready by the end of this year
for Canon (Now
ready for all these other brands here)
and allows for control
ling Copy/Print/Fax/Scan directly at the Copier without
using terminals, something that may allow for scalability of your solution to other departments

if considering cost.

*Provide the tools to users to be aware of their printing helps you Environmental I
mpact

One of the primary aims of PaperCut
MF

is to reduce printing levels by changing a user's printing behavior. The
topic of the environment, global warming, and waste management is currently an area of debate and interest to
many. Highlighting the enviro
nmental aspects of their activities is another good way of modifying a user's
behavior.



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MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System


6.

What critical information is not provided here in the RFI that would you need in order to offer a solution?

None
, your responses to other solution providers satisfi
es missing data.

7.

Do you have any questions for SUNY Delhi regarding the project and/or RFI?

None

8.

Would you interested in submitting a proposal for this project if it should come to bid? If you answered NO above, why
would you not want to bid? Please explai
n your reason for not submitting a bid.

YES

9.

Is there anything else you would like us to know about you and your organization?

MJ Photocopy Enterprises is a direct authorized solution provider of PaperCut MF and has implemented many
environments with
this s
olution See more
here

Non
-
Fun
c
tional Requirements:



Administrative interface with existing campus Systems, e.g. Sungard banner, CBORD Odyssey, Active
Directory.

Yes



Upgrade
-
ability and expandability t
hrough remote access (e.g. VPN) or remote hosting.

Yes



Vendors should be on New York State Contract
.
No

Time Frame

Responses to this RFI should be submitted by
April 30, 2010
.

It is desired that the system be in production for the Fall 2010 semester (
Monda
y, August 30
).

Yes

Other items which should be addressed



Service and upgrade contracts

Software support: 20% of the software license price. Discount for up to five year packages

PaperCut support contract provides direct access to developers, upgrades and a
ll new features available in their
release often policy (GA Code)

Hardware Support: Available



Expected service life of products



Installation requirements

Required Hardware, Software and Specs



1 Application Server (Primary)

RAM = 2 GB minimum (4 GB better)

* CPU = 2 x 2.66 GHz *OS (32
-
bit or 64
-
bit windows) = Windows
2008 Enterprise 32
-
bit or 64
-
bit or Windows 2003 R2 32
-
bit or 64
-
bit

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P a g e

MJP
-
PaperCutMF
SUNY Delhi
RFI for

Print Management System




1
Print Providers
per
Campus

(
Secondary Servers)

RAM = 2 GB

* CPU = 2 x 2.66 GHz * OS (32
-
bit windows) Windows 2003 Enterpris
e. R2 32
-
bit



1 PCs for each Library Print Release Stations (PRS)/Add Value Stations (AVS)

RAM = 512 MB

* CPU = Any Standard * OS= XP Professional

Infrastructure



Existing power and only one Network Ethernet port for every Printer or MFD or PRS PC. Copier
Terminals are equipped to share network drops.

Firewall required ports for the PaperCutMF Application

The network TCP ports used by PaperCut are:



9191

for HTTP connections



9192

for secure HTTP/SSL connection



9193

for device RPC (only used for embedded cop
ier/MFP solutions)

UDP ports are not used, only standard TCP. All connections are made inbound from clients and secondary
servers to the primary server. No outbound connections are made by the primary server to any workstation or
secondary server. PaperCut

uses standard HTTP XML Web Services for client
-
server and server
-
server
communication.




If available, other colleges where vendor products are installed and in use (preferably SUNY system institution)

See some institutions
currently
using PaperCut Softwar
e

Here