Dynamic Crew Final Presentation Slides - Wikis @ SMU

GCAP Project

Supervisor : Professor Debin Gao

Prepared by:

Cheong Guo Long

Foo Fang Ying

Ngo Cam Le

William
Tanuwijaya


Supervisor:

Prof.
Debin

Gao


Reviewers:

Prof. Benjamin
Gan



Team Members

Roles

Project Manager

Lead Web Developer

Assit
. Developer

Business Analysts

Responsibilities

1.
Lead and
motivate the
team towards a
goal.

2.
Plan project
schedules

3.
Communicate
with clients
regarding
project
requirement

1.
Develop overall
technical
blueprint

2.
Provide
guidance and
share
knowledge

3.
Perform
integration

1.
Develop front
-
end UI

2.
Assist in
integrating the
system

3.
Develop back
-
end system

1.
Develop Test
Cases

2.
Consolidate
users’ feedbacks

3.
Analyze the
testers’
feedbacks

4.
Update the wiki
page

Agenda


Project Recap


Demo


Technical Complexity


User Testing 2


Improvements from Midterm


Project Management


Learning Outcomes & Reflections

PROJECT RECAP

GCAP Project

Main Client

Readers

Technologies


Development Tools





Deployment Tools

Technologies


Collaboration Tools





Project Management Tools

Features Completed

Acceptance

Mid
-
term

Final

Content Management
System

•
Post

Articles

•
Upload Photos

•
Upload

Videos

•
Upload Audios

•
Tag Articles

•
Categorize Articles


•
Categorize

Articles into
Regions and Countries

Informative

and
organized website
layout

•
Increase the size of the
design template

•
Rotating

Banner

•
Display

different
categories on homepage

•
Set number of articles per
page

•
Choose

where the articles
are displayed

•
Interactive Map

•
Interactive Map

Fix

Broken
Functionalities



•
Search

•
RSS Feeds

Social

Networking
Medium
Implementation

•
Link to Social

Networking
Site (Homepage)

•
Like and Share Function for
each articles

•
Flickr Gallery

•
Auto

sharing through
Twitter when new articles
posted

DEMO

TECHNICAL COMPLEXITY

Database Migration


Different number of tables used to store content.

Node

Node

Node_revision

Node_revision

Field_data_body

Field_revision_body

Drupal 6
-

GCAP

Drupal 7
-

Project

Database Migration


In terms of columns…

Node_revision (Drupal 6)

(`
nid
`, `vid`, `
uid
`, `title`, `body`, `teaser`, `log`, `timestamp`, `format
`)


Node_revision (Drupal
7)

(`
nid
`, `vid`, `
uid
`, `title`, `log`, `timestamp`, `status`, `comment`,
`promote`, `sticky`, `
ds_switch
`)


Field_body_data (Drupal 7)

(`
entity_type
`, `bundle`, `deleted`, `
entity_id
`, `
revision_id
`,
`language`, `delta`, `
body_value
`, `
body_summary
`, `
body_format
`)


Language Issues


Some content were posted in other languages


Spanish, French,
Italian


Current website doesn’t multilingual support




USER TESTING 2

User Testing


Main Client


Michael
Switow


21 April 2013


Sent by email


Fully guided test cases


Gather information
about functionality and
UI


Normal Readers


10 SMU Students


17 April 2013


Non
-
fully guided test
cases


Gather information
about functionality

User Testing
–

Main Client


Scope


Post


Edit


Delete


Number of articles showing


Social media connectivity


User Interface

User Testing
–

Main Client


Client emphasizes on the UI


S
ome basic testing on the back end


We have not received any feedback from our client

User Testing
–

Normal User


Scope


Post


Edit


Delete


Number of articles showing


Social media connectivity

User Testing
–

Normal User

User Testing
–

Normal User

User Testing
–

Normal User

User Testing
–

Normal User

Failed functionality


Edit font size


Twitter connectivity


Share GCAP main page


Share GCAP articles



IMPROVEMENTS FROM MIDTERM

Improvements from Midterms


Increase the size of the uploaded videos and
audios to 10MB

Categorization of Articles

Categorization of Articles

Categorization of Articles

Interactive Map

Article’s Teaser

PROJECT MANAGEMENT

Time Management

Quality Management

Risk Management

Stakeholder Management

Project Management (Overview)

11

ITERATIONS


8

MILESTONES




-
Current Milestones: Final Presentation


-
After Mid
-
term:

-
Addition of Poster Day’s Preparation

-
Poster Day

-
Current Iterations: Project Handover and Final Presentation

Milestones

Project Proposal
Submission

(26 October 2012)

Project Acceptance
Presentation

(08 November
2012)

User Testing1

( 07 February 2013)

Midterm
Presentation

( 22 February 2013)

Poster Day
Submission

(01 April 2013)

User Testing 2

(08 April 2013)

Final Presentation

(24 April 2012)

Poster Day

( 26 April 2012)

Formula :
Off
Schedule Days
= Actual days
–

Planned
days

Schedule Metrics


Schedule Metric


Off Schedule Days
per iteration

Impact Level

Action(s) to be taken

Days
<=
-

3

High

Tasks

are

completed

ahead

of

schedule
.

PM

to

reschedule

all

tasks

to

maximize

time
.

-
3<days <
-
1

Medium

Tasks

are

slightly

ahead

of

planned

schedule
.

PM

to

make

minor

changes

to

schedule

if

necessary
.

-
1=< days <=1

Low

No

action
.

Everything

is

going

as

planned
.

1<days<3

Medium

Tasks

are

slightly

far

behind

planned

schedule
.

PM

to

make

minor

changes

to

schedule

if

necessary
.

days
>=3

High

Tasks

are

extremely

far

behind

planned

schedule
.

PM

to

conduct

urgent

meeting

with

entire

team

to

find

out

team’s

difficulties
.

PM

to

reschedule

the

rest

of

the

tasks

and

reallocate

tasks

if

necessary
.

Schedule Metrics

Days off from planned

-4
-2
0
2
4
6
8
10
1
2
3
4
5
6
7
8
9
10
Schedule Metrics

Iteration

Schedule Metrics

Days off from planned

-4
-2
0
2
4
6
8
10
1
2
3
4
5
6
7
8
9
10
Schedule Metrics

Iteration

Iteration
5
:

(UI Design)


Delayed for 9 days


Reason:

One of the member withdraw from the
team


The PM decided to extend the duration
iteration 5 by 10 days and reschedule
the next iteration.

We drop the analytics function on the
next iteration as it is not required by the
client.


Schedule Metrics

Days off from planned

-4
-2
0
2
4
6
8
10
1
2
3
4
5
6
7
8
9
10
Schedule Metrics

Iteration

Iteration
6
:

(Interactive Map and Integration
with Database)

Delayed for
4

days


Reason:

Perform changes after UAT 1


Encounter difficulty in integrating the
database


The PM decided to push back the
integration with the database to
Iteration 10


Planned
vs

Actual (Features)

FINAL (PLANNED)

•
Search

Function

•
Tr慮獬慴楯渠䙵湣瑩潮

•
RSS Feeds

•
Integration with Social
Networking Medium

•
䥭I汥浥湴慴楯渠潦
䵯M楬攠i敲e楯i

FINAL (ACTUAL)

•
Search

Function

•
Tr慮a污瑩潮 䙵湣瑩tn

•
RSS Feeds

•
Integration with Social
Networking Medium

•
䥭灬敭敮瑡瑩潮
䵯扩M攠e敲獩潮


Planned
vs

Actual (Iterations)

Iteration

7

Iteration

8

Iteration 9

Iteration 10

Iteration 11

Search

Translation &
RSS

Social

Medium

Mobile

Version

Final Change

Integrate

Deploy

Handover

Planned
vs

Actual (Iterations)

Iteration

7

Iteration

8

Iteration 9

Iteration 10

Iteration 11

Search

Translation &
RSS

Social

Networking
Medium

Mobile

Version

Final Change

Integrate

Deploy

Handover

Iteration

7

Iteration

8

Iteration 9

Iteration 10

Iteration 11

Search

Translation

&
RSS

Social
Networking

Medium

Mobile

Version

Final Change

Integrate

Deploy

Handover

Planned
vs

Actual (Iterations)

Iteration

7

Iteration

8

Iteration 9

Iteration 10

Iteration 11

Search

Translation &
RSS

Social

Medium

Mobile

Version

Final Change

Integrate

Deploy

Handover

Iteration

7

Iteration

8

Iteration 9

Iteration 10

Iteration 11

Search

Translation
&
RSS

Social

Medium

Mobile

Version

Integrate with
Database

Interactive
Map

Final Change

Integrate

Deploy

Handover

Quality Management

Quality Management

Quality Management

UAT 1

UAT 2

4

5

6

7

8

9

10

Quality Management

UAT 1

UAT 2

4

5

6

7

8

9

10

0
2
4
6
8
10
12
14
16
Bug Metrics

Quality Management


How

did

we

maintained

the

Bug

Metric

?


Bug

Metric

Excel

Sheet

placed

in

Dropbox


Person

who

discovers

the

bug

will

raise

the

issue

&

inform

relevant

members


To

check

Excel

sheet

at

least

thrice

a

week


PM

to

calculate

after

each

iteration

and

ensure

bugs

are

solved



Risk Management

Risk Management

Risk
Statement

Consequences

Likelihood

Impact

Level

Action
Plans

Lack of
technical
knowledge.

Delay in the
project
progress.

Low quality of
work.

High

High

A

Research

Coaching

Session

Lack of
manpower

Delay in the
project progress

High

High

A

Reallocate
the tasks

Stakeholders Management

Meetings

-

Presentation by PM to
update group progress
& plans


-

Demo on completed
/updated functions


-

Discussions on
improvements with
sponsors

Communication Channels

-

Emails


-

SMS


-

Calls



Open to Feedback

-

Valuable feedback
for presentations and
improvements


-

Made amendments
based on feedback



HAND
-
OVER PLAN

Deployment


Our system is already live on the server


Different domain



Client:
www.whiteband.org



Team:
www.whitebandtest.org



Replace the project folder in the client domain



Forward/Mask the domain name

Hand
-
over Materials


The client decided to use some of our
features



All modules implemented



Documents



Presentation Slides


User manual




REFLECTIONS

Lesson Learnt


Communication
:

As the project is nearing to the end, we need to make sure that the
system is built according to the client’s requirement. Therefore, it is
crucial to maintain constant communication in order to avoid last
minute changes.



Team Work
:

It is crucial to maintain group relationships especially during the last
milestone of the project to keep every team member focus and be
able to deliver their best at the final stage of the project.



Time Management
:

F
inishing
a task as early as possible is very important in order to
deliver the best final product as we can to the client.


Reflection


A very useful experience to deal with real
client



It has been a long journey (some are fun, some are
not that fun)…



However, the pain can’t be compared with our gain
in knowledge and experience…



Reflection

Thank you for your endless support,
especially from Prof
Debin
, Prof Ben,
and of course Mike…