OREGON ROBOTICS GRANT

thunderclingAI and Robotics

Nov 13, 2013 (3 years and 4 months ago)

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OREGON
FIRST

ROBOTICS GRANT


2013


2014 Information

and Application


























Application Due: September 20, 2013






Notice of Nondiscrimination

It is the policy of
the State Board of Education and a priority of the Oregon Department of Education that there will be no
discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orien
tation, or
disability in an
y educational programs, activities, or employment. Persons having questions about equal opportunity and
nondiscrimination should contact the Office of the State Superintendent of Public Instruction at the Oregon Department of
Education.



Oregon Departmen
t of Education

Office of Educational Improvement & Innovation

255 Capitol Street NE

Salem, OR 97310




Oregon Department of Education


August 2013

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2

of
15




Contents

Grant Information

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...........................

3

Background and Purpose

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............

3

Eligibility

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................................
....

3

General Requirements

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.................

4

Available Funding

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.......................

4

Use of Funds

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...............................

5

Grant Reporting

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..........................

5

Scoring

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5

Grant Submission

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........................

6

Program Comp
arison

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..................

7

Online Resources

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8

Contacts
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.......

8

Scoring Rubric

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9

Grant Application
................................
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..........................

11

Assurance/
Signature Page

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................................
.............

15








Oregon Department of Education


August 2013

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3

of
15



Grant

Information


Background and Purpose


FIRST

is an international program
with the

state
d

mission to:



…inspire young people to be
science and technology leaders, by engaging them in
exciting mentor
-
based programs that build science, engineering
, and technology skills

that inspire innovation, and that foster well
-
rounded life capabilities including self
-
confidence, communication, and
leadership.



The Oregon
FIRST

Robotics Grant
supports this mission through
a competitive grant managed
by the Oregon Department of Education
and funded by the 2013 Oregon Legislature.
The
purpose of this grant is to:




Increase the number of students inte
rested in Science, Technology, Engineering,
and
Mathematics (STEM) related
careers

through participation in
FIRST

programs
.



Elevate community involvement through mentorship and sponsorship of
FIRST
teams.



Increase the opportunities for students in Oregon middle schools and high schools to
participate in
FIRST

programs with a focus on underserved students and rural
communities.


E
ligibility


Any public middle schools or high schools including charter schools are eligible to apply.
Alternative schools
for students below age 19
are also eligible if they are operated by an

Education Service District

(
ESD
)
, public school district, or community co
llege. Applications will
only be accepted from schools that
intend to sponsor robotics
teams in the following
FIRST

programs:




FIRST

Robotics Competition

(FRC)
-

high school only
.



FIRST

Tech Challenge (FTC)
-

middle school and high school
.


A grant request from any single school may not exceed $10,000. All teams funded through this
grant must register for and participate in at least one officially sanctioned
FIRST

competitive
event.
The Oregon Department of E
ducation may require

that
a

recip
ient return all funds
awarded for

team
s that do not participate in a sanctioned

event.



Oregon Department of Education


August 2013

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4

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15



General
Requirements


In order to receive funding, eligible recipients must submit a completed application on the official
form to the Oregon Department of Education (ODE) by
5:00 p
.
m
.

on September 20, 2013
.
Each school may only submit one application
,

but may request funding

for multiple teams on the
same application.
In order to guarantee delivery, app
lications must be submitted in Word or
PDF

formats with a maximum file size of
5 MB
. Do not attach additional documentation or
appendices.
Hand written applications will not

be accepted
.


All applications must address the priorities of the grant program including:




Increased student engagement in STEM education through
FIRST
.



Demonstrate
d

commitment to
community involvement through
mentorships on
FIRST

teams.



Commitment to
serving a diverse student population.



Participation in the

FIRST

r
obotic competitions.





Available Funding


The available funding for this gran
t is approximately $635,000 which

will be divided between two
competitive grant processes during the 2013
-
2015 biennium. In 2013, the maximum award for
any single school is $10,000. Funds will be awarded in set amounts as described i
n the table
below. A
n additional

travel subsidy

of

u
p to

$2,000 for FRC teams and

up to

$500 for FTC
teams

may

be available to

teams that are greater than 90 miles from the closest competitive
event.



New Teams
*

Existing Teams

FRC

$7,000

$3,000

FTC

$2,500

$1,500

* A team is considered a new team if its formation increases the maximum number of teams
that have
existed in a school in a single program within the last three years.


All grant funds will be awarded to the school district, charter school, ESD
, or a commu
nity
college providing a high school completion

program. The grant will
only
be issued through the
Electronic Grants Management System (EGMS).
No other form of payment will be issued.
All
questions regarding availability and access to funds should be ad
dre
ssed to a local fiscal
manager or school administrator
.





Oregon Department of Education


August 2013

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5

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15


Use of Funds


Grants

will be awarded to start new

teams a
nd to help expand

existing
FIRST

Robotics
Competition (FRC) and

FIRST

Tech Challenge (FTC)

teams

at middle schools and high
schools
.
Allowable uses of funds include:




Stipend for a designated lead coach/mentor
.



FIRST

registration fees

for the 2013
-
2014 academic year
.



Equipment
.




Materials
.



Travel to
FIRST

competitions.



Other
costs associated with direct participatio
n in a

FIRST

program
.


Grant funds may not be used for the following:




Grant administration
.



Stipends and salaries for district employees other than an employee who is the
designated lead coach/mentor for the team.



Memberships or equipment that become the property of any indiv
idual or organization
other than an eligible recipient.



Materials primarily for general classroom use.



Grant Reporting


Each grant recipient will be required to complete an online final report that will include
demographic dat
a on participating students
and information on
financial support for the team
s

from sources other than this grant. Each recipient will also be required to report, through a
secure sy
stem provided by ODE, the name and Secure Student ID (SSID) for

all s
tudents who
have participated
with

teams funded
through this grant. This information

will be used by ODE to
conduct a long
-
term evaluation of program effectiveness.


Scoring


Grants will be scored using the attached scoring rubric.
ODE will also place a priority on high
scoring
grants that support:




Creation of new teams.



Creation of teams in areas of the state with lower numbers of existing teams.



Teams based in schools with over 40% free and reduced lunch
.



Teams based in
schools with minority populations over the state average
of 35%
.





Oregon Department of Education


August 2013

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6

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15



Grant Submission


Submit the completed grant application without the signed assurances by email to
Liz.Gally@state.or.us

by
5:00 p
.
m
.

September 20, 2013
.


Mail

the original signed assurance page

postmarked no later than September 24
, 2013

to:


Liz Gally

Oregon Department of Education

255 Capitol Street NE

Salem, OR 97310


The
original signed
assurance page

must be received by ODE before any grant funds will
be released.




Oregon Department of Education


August 2013

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7

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15


Program Comparison


The following information is offered as a resource to
compare
FIRST

programs and
complete
timeli
nes

in the application. Refer to the links below this table for additional details.




FIRST

Tech Challenge (FTC)

FIRST

Robotics
Competition (FRC)

Team Size

8 to 13
students

Recommended m
inimum



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Training Opportunities

September to November
Locations TBD

FIRST

Fare 2013

November 16
, 2013

Gladstone High School

New teams will have access
to a veteran team for
mentoring.

Registration Deadline

December 1, 2013

December 5, 2013

Competition challenge
released

September 7, 2013

Location
s

TBD

January 4, 2014

University of Portland

Oregon State University

Time available for robot
build

October through January

January 4, 2014 to February
18, 2014

Oregon
Open
Competitive
Events

November through February

Most teams attend two
qualifying tournaments.

District events Thursday
evening
through Saturd
ay
from February 27 to April 5

Teams attend two events.


State and Regional
Invitational Events

Oregon FTC Championship
March 1



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National Invitational Event

April 23


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Initial
Registration Costs

New teams


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Average cost per year
including registration

$2,000

$10
,000






Oregon Department of Education


August 2013

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8

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15



Online Resources


All applicants are encouraged to become familiar with
FIRST

programs through the following
resources
:



National
FIRST

organization
:

http://www.usfirst.org/


Oregon FRC
:

http://www.oregonfirst.org/


Oregon FTC
:

http://www.ortop.org/


Oregon FRC overview
:

http://oregonfirst.org/teams/starting
-
a
-
frc
-
team
-
in
-
detail/


Oregon FTC overview
:

http://www.ortop.org/Documents/FTC_2013_Flyer_Overview.pdf



Contacts


For grant administration
contact:


Tom Thompson


Specialist, Industrial and Engineering Systems


Office of Educational Improvement and Innovation


Oregon Department of Education


503
-
947
-
5790


Tom.thompson@state.or.us




For information about the FRC program contact:


Debra Mumm
-
Hill


FIRST

Pacific NW Director


503
-
715
-
6365

deb@oregonfirst.org




For in
formation about the FTC program

contact:


Cathy Swider

Project Administrator

Oregon Robotics Tournament & Outreach Program (ORTOP)

503
-
725
-
2920

Cathy_swider@ous.edu




.




Oregon Department of Education


August 2013

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9

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15


Scoring Rubric


Each response to the
questions

will be scored on an equal
7
-
point
scale using the
following statements to identify high (H), medium (M), and low (L) scoring proposals.


Questions

Standards

H



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楮i瑨e
FIRST

program
.

M



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math
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.

L



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Student Benefits

H



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FIRST

programs as well as
opportunities for informal and formal growth in

knowledge of STEM subjects.

M



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FIRST

programs and STEM
education
.


L




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FIRST

programs.

Underserved Students

H



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.

L




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Volunteer

Mentors

H



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M



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.

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L



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Evaluation

H



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.

M



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L



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Program Timeline

H



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M



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s
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onⰠo爠
ava楬ab汥lt
牡楮楮i
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L



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FIRST

events such as
competition
s
,
registration, or available training events.



Oregon Department of Education


August 2013

Page
10

of
15


Questions

Facilities

H



Facilities for building and storing robots provide access to equipment and
workspace that will enhance the design and building of the robot.

M



Facilities for building and storing robots are identified and appear to be adequate.

L



Facilities for bui
lding and storing robots are identified, but may not be adequate.

Budget and Additional Resources

H



Budget and additional resources indicate a strong financial plan to fund teams for
the given year and sustain that funding beyond these grant resources.


M



Budget and additional resources appear to be adequate to support teams for the
given year but may not be sustainable.

L



Budget and additional resources appear inadequate to support teams for the given
year and eventually sustain those teams.







Oregon Department of Education


August 2013

Page
11

of
15



Grant

Application

2013
-

2014

Oregon
FIRST

Robotics


Instructions


Click on any grey box in the form to begin entering information. Press the TAB key
when you are ready to enter information in the next field. If this method of data entry
is
not functioning properly, the form can be unlocked using your word processing program.


School Information


The following information must be identical to the information included on the signed
assurances page
:


School
District:








School:








School Principal:








Team

Coach/Instructor:








Team Information


Indicate the total number of teams that are planned for the 2013
-
2014 academic year
including teams that would be funded by this grant.


Number of existing FTC teams







Number of existing FRC teams







Number of new FTC teams







Number of new FRC teams








Number of anticipated student participants:







School Information


Percent students

on free and reduced lunch:








Data can be obtained from:
http://www.ode.state.or.us/sfda/reports/r0061Select.asp


Percent of minority students:






Data can be obtained from:
http://www.ode.state.or.us/sfda/reports/r0067Select2.asp





Oregon Department of Education


August 2013

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12

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15


Calculation of Grant Award


NOTE:

D
ue to the grant award limits, the number of teams funded through this grant
may be less than the total number of teams in the school.

The award amounts are set
for each type of team. Please do not change the allowable award amounts.


Category

Number of T
eams

Amount per Team

Total

Existing FTC







@

$1,500







Existing FRC







@

$3,000







New FTC







@

$2,500







New FRC







@

$7,000







Grant Requ
est Total (not to exceed $10,000)










I would like to be considered for a team travel subsidy (see instructions for
eligibility)
.


Respond to

each of the following questions
.

Each area
automatically expand
s

to
accommodate the length of the response.

You may wish to write the response in
another document first and then paste it into the appropriate location.


1.

Standards



How will

your

FIRST

programs help

students meet
standards in
math, science,

technology a
nd

engineering design including standards identified
in the

Oregon

Skill S
ets
?

Information on Oregon standards can be found at
:

http://www.ode.state.or.us/search/results/?id=53

Insert Response Here


2.

Student Benefits



Successful
FIRST

programs can benefit students in a
variety of ways. How do you believe your
FIRST

program will benefit st
udents
beyond meeting standards?

Insert Response Here

3.

Underserved Students


How will

you recruit normally underserved students
for your
FIRST

program? Underserved students
may i
nclude girls,
minorities,
students with disabilities, and English Language Learners (ELL).

Insert Response Here

4.

Volunteer
M
entors


Engaging
mentors

to

work with students and
support your

t
eam is an important
component

of a
FIRST

program
.

What is

your plan for
inviting and engaging
mentors

who will participate

in the
FIRST

program
?
Include a l
ist
of
names and affiliations
for

existing and future mentors
.

Insert Response Here


5.

Evaluation


How will you determine the success of the
FIRST

program?
.
Identify how you would document success
based on your responses to the
previous questions.

Insert Response Here




Oregon Department of Education


August 2013

Page
13

of
15


6.

Program Timeline

What is your projected timeline for implementing the
FIRST

programs?

The p
rogram timeline should include project milestones from
implementation to
competition participation.


Insert Response Here


7.

Facilities

and Equipment



What facilities
, tools, and other equipment

will be

available for

designin
g and building the robot
? I
ndicate if the
facility
space is on
school grounds or in the community. (i.e. school machine shop, classroom, local
industry shop, etc.).

Insert Response Here





Oregon Department of Education


August 2013

Page
14

of
15


2011
-

2012 Oregon
FIRST

Robotics

Budget Summary



Proposed
Use of
G
rant

Funds


Description

of how grant funds will be used

Amount

























































































































Total (Not to exceed calculated grant award.
)









8.

Additional Resources


A
dditional resources or funds are
often
needed to
support your
FIRST

p
rogram, what is your plan to raise these funds or obtain
the additional resources?

How will those resources be sustained?

(NOTE:

Additional privately funded
grant
s may

be available for new FTC and
FRC

teams. Contact either Deb

Mumm
-
Hill for FRC resources or

Cathy Swider
for FTC resources
)

Insert Response Here




Oregon Department of Education


August 2013

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15

of
15


Assurance/Signature Page

2013
-

2014

Oregon
FIRST

Robotics

Grant Program


School District:






School:






Address:






City:






Zip:






Phone:






Fax:






Superintendent:






Email:






School
Principal:






Email:






District Fiscal Manager:






Email:






Team Coach/Instructor:






Email:






Phone:







Assurances


1.

Grantee shall use funds for activities related to support of new or existing
FIRST

Tech Challenge
(FTC)
and/or
FIRST

Robotics Competition (FRC) teams including participation in an official
competition
.


2.

Grantee

agrees to carry out the project as described
in the application and program description.


3.

Grantee

agrees to file a final report
that will include demographic and evaluation of the activities
associated with the grant
no later than
May 16, 2014
.


4.

Grantee will submit a list of participating student
s wi
th SSIDs
to the Oregon Department of
Education

through the Secure File Transfer system
.



School or District Administrator Signature:

_________________________







Date
:








Team Coach/Instructor
Signature
:

___________________________








Date
: