1329243-1 Reviewed 02/12

throatcopyManagement

Nov 7, 2013 (4 years and 1 month ago)

89 views

1329243
-
1 Reviewed 02/12

J
J
o
o
b
b


D
D
e
e
s
s
c
c
r
r
i
i
p
p
t
t
i
i
o
o
n
n
:
:


Country Finance
& Administration
Manager

(
FAM),
with direct reports



R
R
e
e
s
s
p
p
o
o
n
n
s
s
i
i
b
b
l
l
e
e


t
t
o
o
:
:


Country Director + dotted line report to
International Finance Team

N
N
o
o


o
o
f
f


D
D
i
i
r
r
e
e
c
c
t
t


R
R
e
e
p
p
o
o
r
r
t
t
s
s
:
:


Finance
& Administration
Officer
(s)

L
L
o
o
c
c
a
a
t
t
i
i
o
o
n
n
,
,


G
G
r
r
o
o
u
u
p
p


&
&


F
F
u
u
n
n
c
c
t
t
i
i
o
o
n
n
:
:




Country Office
, Asia Group, Finance

J
J
o
o
b
b




p
p
u
u
r
r
p
p
o
o
s
s
e
e
:
:


Support the
Country Director
in managing

the finances of th
e Country

O
ffice
.



R
R
e
e
s
s
p
p
o
o
n
n
s
s
i
i
b
b
i
i
l
l
i
i
t
t
i
i
e
e
s
s


K
K
e
e
y
y


P
P
e
e
r
r
f
f
o
o
r
r
m
m
a
a
n
n
c
c
e
e


I
I
n
n
d
d
i
i
c
c
a
a
t
t
o
o
r
r
s
s


C
C
o
o
m
m
p
p
e
e
t
t
e
e
n
n
c
c
i
i
e
e
s
s


S
S
k
k
i
i
l
l
l
l
s
s
,
,


K
K
n
n
o
o
w
w
l
l
e
e
d
d
g
g
e
e


a
a
n
n
d
d


E
E
x
x
p
p
e
e
r
r
i
i
e
e
n
n
c
c
e
e


r
r
e
e
q
q
u
u
i
i
r
r
e
e
d
d


F
F
i
i
n
n
a
a
n
n
c
c
i
i
a
a
l
l


M
M
a
a
n
n
a
a
g
g
e
e
m
m
e
e
n
n
t
t








W
W
o
o
r
r
k
k
i
i
n
n
g
g


c
c
l
l
o
o
s
s
e
e
l
l
y
y


w
w
i
i
t
t
h
h


a
a
n
n
d
d


s
s
u
u
p
p
p
p
o
o
r
r
t
t
i
i
n
n
g
g


t
t
h
h
e
e


C
C
o
o
u
u
n
n
t
t
r
r
y
y


D
D
i
i
r
r
e
e
c
c
t
t
o
o
r
r


i
i
n
n


e
e
f
f
f
f
e
e
c
c
t
t
i
i
v
v
e
e
l
l
y
y


m
m
a
a
n
n
a
a
g
g
i
i
n
n
g
g


t
t
h
h
e
e


f
f
i
i
n
n
a
a
n
n
c
c
e
e
s
s


(
(
i
i
n
n
c
c
l
l
u
u
d
d
i
i
n
n
g
g


b
b
u
u
d
d
g
g
e
e
t
t
s
s
)
)


o
o
f
f


t
t
h
h
e
e


C
C
o
o
u
u
n
n
t
t
r
r
y
y


O
O
f
f
f
f
i
i
c
c
e
e
,
,


e
e
n
n
s
s
u
u
r
r
i
i
n
n
g
g


a
a
c
c
c
c
u
u
r
r
a
a
c
c
y
y


a
a
n
n
d
d


d
d
e
e
a
a
d
d
l
l
i
i
n
n
e
e
s
s


m
m
e
e
t
t
.
.






B
B
e
e


t
t
h
h
e
e


l
l
e
e
a
a
d
d


r
r
e
e
f
f
e
e
r
r
e
e
n
n
c
c
e
e


p
p
o
o
i
i
n
n
t
t


o
o
n
n


a
a
l
l
l
l


f
f
i
i
n
n
a
a
n
n
c
c
i
i
a
a
l
l


m
m
a
a
t
t
t
t
e
e
r
r
s
s


i
i
n
n


t
t
h
h
e
e


C
C
o
o
u
u
n
n
t
t
r
r
y
y


O
O
f
f
f
f
i
i
c
c
e
e
,
,




i
i
n
n
c
c
l
l
u
u
d
d
i
i
n
n
g
g


f
f
o
o
r
r
m
m
u
u
l
l
a
a
t
t
i
i
n
n
g
g


f
f
i
i
n
n
a
a
n
n
c
c
i
i
a
a
l
l


s
s
t
t
r
r
a
a
t
t
e
e
g
g
i
i
c
c


d
d
i
i
r
r
e
e
c
c
t
t
i
i
o
o
n
n


a
a
n
n
d
d


s
s
u
u
p
p
p
p
o
o
r
r
t
t
i
i
n
n
g
g


t
t
h
h
e
e


C
C
o
o
u
u
n
n
t
t
r
r
y
y


D
D
i
i
r
r
e
e
c
c
t
t
o
o
r
r


t
t
o
o


a
a
s
s
s
s
e
e
s
s
s
s


i
i
m
m
p
p
l
l
i
i
c
c
a
a
t
t
i
i
o
o
n
n
s
s


o
o
f
f


f
f
i
i
n
n
a
a
n
n
c
c
i
i
a
a
l
l


i
i
s
s
s
s
u
u
e
e
s
s


i
i
n
n


t
t
h
h
e
e


s
s
h
h
o
o
r
r
t
t


a
a
n
n
d
d


l
l
o
o
n
n
g
g


t
t
e
e
r
r
m
m
.
.




Develop, maintain and review procedures for processing
income, payments
, payroll, monthly
, quarterly

and year
end accounting, bank and cash management, advances
and loans and financial policies relating to volunteers

in
line with global policies and procedures
. Ensure effective
data and knowledge management of all financial
data.
Ensure a system is in place to manage debt and to track
invoices on a regular basis
.



B
B
e
e


a
a
b
b
l
l
e
e


t
t
o
o


a
a
d
d
v
v
i
i
s
s
e
e


o
o
n
n


V
V
S
S
O
O


v
v
o
o
l
l
u
u
n
n
t
t
e
e
e
e
r
r


a
a
n
n
d
d


i
i
n
n
s
s
u
u
r
r
a
a
n
n
c
c
e
e


a
a
r
r
r
r
a
a
n
n
g
g
e
e
m
m
e
e
n
n
t
t
s
s


c
c
o
o
v
v
e
e
r
r
i
i
n
n
g
g


V
V
o
o
l
l
u
u
n
n
t
t
e
e
e
e
r
r
s
s


a
a
n
n
d
d


t
t
h
h
e
e


C
C
o
o
u
u
n
n
t
t
r
r
y
y


O
O
f
f
f
f
i
i
c
c
e
e
.
.




E
E
n
n
s
s
u
u
r
r
e
e


a
a
d
d
h
h
e
e
r
r
e
e
n
n
c
c
e
e


t
t
o
o


f
f
i
i
n
n
a
a
n
n
c
c
e
e


p
p
o
o
l
l
i
i
c
c
i
i
e
e
s
s


s
s
e
e
t
t


g
g
l
l
o
o
b
b
a
a
l
l
l
l
y
y


a
a
n
n
d
d


l
l
o
o
c
c
a
a
l
l
l
l
y
y
.
.




L
L
i
i
a
a
i
i
s
s
e
e


w
w
i
i
t
t
h
h


o
o
t
t
h
h
e
e
r
r


C
C
o
o
u
u
n
n
t
t
r
r
y
y


O
O
f
f
f
f
i
i
c
c
e
e
s
s


t
t
o
o


p
p
r
r
o
o
v
v
i
i
d
d
e
e


i
i
n
n
p
p
u
u
t
t
s
s


f
f
o
o
r
r


m
m
u
u
l
l
t
t
i
i


c
c
o
o
u
u
n
n
t
t
r
r
y
y


p
p
r
r
o
o
g
g
r
r
a
a
m
m
m
m
e
e
s
s


o
o
f
f


w
w
o
o
r
r
k
k




B
B
u
u
d
d
g
g
e
e
t
t


&
&


F
F
o
o
r
r
e
e
c
c
a
a
s
s
t
t
i
i
n
n
g
g








W
W
i
i
t
t
h
h


t
t
h
h
e
e


s
s
u
u
p
p
p
p
o
o
r
r
t
t


o
o
f
f


t
t
h
h
e
e


F
F
i
i
n
n
a
a
n
n
c
c
e
e


O
O
f
f
f
f
i
i
c
c
e
e
r
r
(
(
s
s
)
)
,
,


p
p
r
r
e
e
p
p
a
a
r
r
e
e


a
a
n
n
n
n
u
u
a
a
l
l


b
b
u
u
d
d
g
g
e
e
t
t


a
a
n
n
d
d


C
C
o
o
u
u
n
n
t
t
r
r
y
y


O
O
f
f
f
f
i
i
c
c
e
e


i
i
n
n
p
p
u
u
t
t


t
t
h
h
e
e


Q
Q
u
u
a
a
r
r
t
t
e
e
r
r
l
l
y
y


B
B
u
u
s
s
i
i
n
n
e
e
s
s
s
s


R
R
e
e
v
v
i
i
e
e
w
w


p
p
r
r
o
o
c
c
e
e
s
s
s
s
.
.






I
I
n
n
t
t
e
e
r
r
n
n
a
a
l
l


a
a
n
n
d
d


E
E
x
x
t
t
e
e
r
r
n
n
a
a
l
l




R
R
e
e
p
p
o
o
r
r
t
t
s
s








W
W
i
i
t
t
h
h


t
t
h
h
e
e


s
s
u
u
p
p
p
p
o
o
r
r
t
t


o
o
f
f


t
t
h
h
e
e


F
F
i
i
n
n
a
a
n
n
c
c
e
e


O
O
f
f
f
f
i
i
c
c
e
e
r
r
(
(
s
s
)
)
:
:






M
M
a
a
n
n
a
a
g
g
e
e


t
t
h
h
e
e


d
d
o
o
n
n
o
o
r
r


r
r
e
e
p
p
o
o
r
r
t
t
i
i
n
n
g
g


t
t
i
i
m
m
e
e
t
t
a
a
b
b
l
l
e
e


a
a
n
n
d
d


e
e
n
n
s
s
u
u
r
r
e
e


r
r
e
e
p
p
o
o
r
r
t
t
s
s


a
a
r
r
e
e


p
p
o
o
r
r
d
d
u
u
c
c
e
e
d
d


i
i
n
n


a
a


t
t
i
i
m
m
e
e
l
l
y
y


m
m
a
a
n
n
n
n
e
e
r
r






P
P
r
r
o
o
d
d
u
u
c
c
e
e


r
r
e
e
s
s
t
t
r
r
i
i
c
c
t
t
e
e
d
d


d
d
o
o
n
n
o
o
r
r


r
r
e
e
p
p
o
o
r
r
t
t
s
s


P
P
r
r
e
e
p
p
a
a
r
r
e
e


b
b
u
u
d
d
g
g
e
e
t
t
s
s


f
f
o
o
r
r


f
f
u
u
n
n
d
d
r
r
a
a
i
i
s
s
i
i
n
n
g
g


b
b
i
i
d
d
s
s


w
w
h
h
i
i
c
c
h
h


m
m
a
a
x
x
i
i
m
m
i
i
s
s
e
e


c
c
o
o
s
s
t
t


r
r
e
e
c
c
o
o
v
v
e
e
r
r
y
y


i
i
n
n


l
l
i
i
n
n
e
e


w
w
i
i
t
t
h
h


V
V
S
S
O
O


p
p
o
o
l
l
i
i
c
c
i
i
e
e
s
s






P
P
r
r
o
o
d
d
u
u
c
c
e
e


h
h
i
i
g
g
h
h


q
q
u
u
a
a
l
l
i
i
t
t
y
y


m
m
o
o
n
n
t
t
h
h
l
l
y
y


m
m
a
a
n
n
a
a
g
g
e
e
m
m
e
e
n
n
t
t


r
r
e
e
p
p
o
o
r
r
t
t
s
s


f
f
o
o
r
r


C
C
o
o
u
u
n
n
t
t
r
r
y
y


D
D
i
i
r
r
e
e
c
c
t
t
o
o
r
r
s
s


a
a
n
n
d
d


t
t
h
h
e
e


L
L
o
o
n
n
d
d
o
o
n
n


b
b
a
a
s
s
e
e
d
d


F
F
i
i
n
n
a
a
n
n
c
c
e
e


t
t
e
e
a
a
m
m
,
,


a
a
d
d
v
v
i
i
s
s
i
i
n
n
g
g


o
o
n
n


a
a
n
n
y
y


v
v
a
a
r
r
i
i
a
a
n
n
c
c
e
e
s
s
.
.






R
R
e
e
p
p
o
o
r
r
t
t


i
i
n
n
t
t
e
e
r
r
n
n
a
a
l
l
l
l
y
y


a
a
n
n
d
d


e
e
x
x
t
t
e
e
r
r
n
n
a
a
l
l
l
l
y
y


w
w
h
h
e
e
r
r
e
e


a
a
p
p
p
p
r
r
o
o
p
p
r
r
i
i
a
a
t
t
e
e
.
.








L
L
i
i
n
n
e
e


M
M
a
a
n
n
a
a
g
g
e
e
m
m
e
e
n
n
t
t








M
M
a
a
n
n
a
a
g
g
e
e


t
t
h
h
e
e


F
F
i
i
n
n
a
a
n
n
c
c
e
e


&
&


A
A
d
d
m
m
i
i
n
n
i
i
s
s
t
t
r
r
a
a
t
t
i
i
o
o
n
n


O
O
f
f
f
f
i
i
c
c
e
e
r
r
(
(
s
s
)
)
,
,


p
p
r
r
o
o
v
v
i
i
d
d
i
i
n
n
g
g


d
d
i
i
r
r
e
e
c
c
t
t
i
i
o
o
n
n
,
,


c
c
o
o
a
a
c
c
h
h
i
i
n
n
g
g


a
a
n
n
d
d


p
p
e
e
r
r
f
f
o
o
r
r
m
m
a
a
n
n
c
c
e
e


m
m
a
a
n
n
a
a
g
g
e
e
m
m
e
e
n
n
t
t
.
.




D
D
e
e
v
v
e
e
l
l
o
o
p
p


a
a
n
n
d
d


m
m
a
a
n
n
a
a
g
g
e
e


a high performing team
culture
Country
Office finances
, including budgets are
managed effectively, are accurate and have met
deadlines set for completion.


Global financial management policies
,
procedures

and fund requirements

are strictly applied and
compliant with
local law. Manual of Country Office
procedures are up to date and changes
communicated to relevant people.

Financial records
are kept in line with global policies and procedures.



Internal controls are in place, in line with global
financial management policies and procedures.

Appropriate

and relevant signatory limits are set and
maintained within each Country Office.


Grants are managed in line with donor terms and
conditions outlined in contracts.

Loans and grants to
partners and volunteers are effectively managed and
monitored. Debts a
re monitored and followed up on
a regular basis with debtors and bad debts managed.


Appropriate plans for risk management are in place.


Audit requirements are met.


Issues arising, results of
evaluations/audits etc are shared with Donor
Manager for global

learning

and implementation of
recommendations undertaken within appropriate
timeframe
.


Effective and efficient management of programme,
project and office finance
s (restricted and
unrestricted funds).
Internal and external r
eports
are timely
, high quality

and accurate. Team is able
to advise confidently on financial policies and
procedures.


Annual budgets and re
-
forecasts are produced in line
with global timet
able and formats. Budgets are
monitored monthly and actions taken to address
variances within overall budget limits.


Budgets for donors are developed in line with global
guidelines and reflect the true and full cost of
activities to be funded.


Varia
nces on restricted funding are discussed and
agreed with the donor in line with agreed contract
conditions.


Working together
-

Strength:

Successfully leads
teams and develops others’ team working skills


Communication and Influencing



Strength:

Inspires others by: advocating plans and ideas within
and outside VSO; maintaining a wide, influential
network;
coaching


Managing Knowledge


Strength
:
Leads initiatives
that improve knowledge management across VSO;
develops others’ knowledge management skills


Striving for excellence


Strength
:
Leads initiatives
to improve monitoring, evaluation and learning; is
a
role model for continuous learning and
improvement.


Managing Resources


Strength:
Leads others to
pursue significant or innovative funding
opportunities; finds creative ways to allocate funds
and people on complex projects effectively.


Managing People



Strength:

Builds a high
performing team that meets challenging objectives
linked to corporate objectives; ensures own team
works efficiently with other teams.



Developing People
-

Strength:

Is a role model for
coaching, mentoring and developing
others, and for
effective use of VSO’s staff development processes
and opportunities.


Leading for the future
-

Strength:

Builds confidence
and excitement in VSO’s work and vision, both
internally and externally; leads innovative projects.


Thinking Strategically


Strength:
Leads strategic
projects, coaching others to consider global and
long
-
term impact, and to consult within and beyond
VSO.


Delivering results


Strength:
Effectively leads large
teams or complex projects, generating a goal
-
oriented, problem
-
solving team mentality and
ensuring timely, high quality results

E
E
s
s
s
s
e
e
n
n
t
t
i
i
a
a
l
l
:
:


Technical Accounting Expertise

-

F
F
u
u
l
l
l
l
y
y


Q
Q
u
u
a
a
l
l
i
i
f
f
i
i
e
e
d
d


M
M
a
a
n
n
a
a
g
g
e
e
m
m
e
e
n
n
t
t


A
A
c
c
c
c
o
o
u
u
n
n
t
t
a
a
n
n
t
t


(
(
C
C
M
M
A
A
)
)
,
,


A
A
C
C
C
C
A
A
,
,


A
A
C
C
A
A


o
o
r
r


C
C
e
e
r
r
t
t
i
i
f
f
i
i
e
e
d
d


P
P
u
u
b
b
l
l
i
i
c
c


A
A
c
c
c
c
o
o
u
u
n
n
t
t
a
a
n
n
t
t


(
(
C
C
P
P
A
A
)
)


l
l
i
i
c
c
e
e
n
n
s
s
e
e


w
w
i
i
t
t
h
h


s
s
trong
technical
accounting skills
.
S
S
k
k
i
i
l
l
l
l
e
e
d
d


f
f
i
i
n
n
a
a
n
n
c
c
e
e


m
m
a
a
n
n
a
a
g
g
e
e
r
r


w
w
i
i
t
t
h
h


k
k
nowledge of financial management of
restricted donor funding
, reporting
,

procurement
procedure,
grant management
, grant equipment

and
donor
rules and regulations for non
-
profit
organisations

.

Experience
of working in multiple foreign currencies

and
understanding of foreign exchange hedging.

Strong leadership e
xperience
in
budget
management
(including project budgets), financial planning and
analysis
.
Strong knowledge of internal financial
controls and
year
-
end procedure.

Knowledge of
Internal, External
and P
roje
ct A
udit.

Strong attention
to detail.

Understanding of international accounting
standards.

Line

Management

experience, with ability to
develop, coach and motivate a high performing team.


Communication and Influencing Skills

-

Strong
written and verbal communication skills
-

able to

listen, analyse,
present,
consult
,
negotiate with
confidence

and
obtain stakeholder engagement
.
Able

to communicate complex financ
ial information
effectively
to wide range of audiences.

Experience of
remote and cross
-
cultural communication
,
demonstrating sensitivity to cultural and language
differences
.


Financial Business Partnering

-

S
ervice oriented
,
customer focused approach
.

Experience of working in
and understanding a global organisation,
using
knowledge to analyse and interpret financial
information to support management
.

Risk Management

-

Experience of identifying
and
analysing
financial risks.

Decision Making
and planning


Capacity for inquiry,
research, logical and analytical thinking
, powers of
reasoning and critical analysis.

Able to demonstrate
sound judgement
and
a
solution
-
focused approach
,
solving unstructured issues in unfamiliar settings.

Able to consider implications of professional value,
ethics and attitudes to decision making.

Able to plan,
juggle complex multiple priorities
within restricted
resources
.

. Ability to manage competing deadlines.

Financial
and I
nformation
T
echnology

Systems



Advanced

knowledge of Microsoft Office, Excel
particularly.
Use of
a
ccounting software and
reporting packages

including SUN

1329243
-
1 Reviewed 02/12

delivering high quality advice, information
,
customer care

and support, c
ontinuous improvement, posi
tive
communication and teamwork
.
Lead the team to deliver a
high quality financial service to all stakeholders, ensuring
an effective contribution to the country strategic plan
.


Ensure compliance to all VSO administrative requirements.

Customer feedback demonstrates high level of
satisfaction with financial support given by team and
a business partnering approach
is
in place

and
working effectively from the
Country Finance
M
ana
ger
.


Manager and employee are working effectively as a
team to meet team/department and Corporate
objectives. Individual performance and satisfaction
are maximized through efficient support structures

and procedures within the legal framework of the
country and within VSO policies and guidelines.


Finance Officer
(s)

has a professional development
plan, designed to maximize professional
development outcomes and continuous learning,
with progress reviewed each quarter.


Resources are used effectively and efficiently to
deliver the team/department and Corporate
objectiv
es

D
D
e
e
s
s
i
i
r
r
a
a
b
b
l
l
e
e




-
-


Commitment to VSO’s work and values