SharePoint Planning Tool

tansygoobertownInternet and Web Development

Dec 8, 2013 (3 years and 10 months ago)

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SharePoint Planning Tool

Heartland Community College

October 30, 2012

Doug Minter

Chief Information Officer

d
oug.minter@heartland.edu

(309)268
-
8385



Lydia Cochran

Manager of IT Training and Software Services

lydia.cochran@heartland.edu

(309)268
-
8344



About Heartland


What is SharePoint?


Demonstration


Adoption


What’s Ahead?


Q&A


Agenda


Last community college to be
established in Illinois (1991)


Located in Normal (~125 miles from
Chicago)


Have only had two presidents


Dr. Jon Astroth (1991


2010)


Dr. Allen Goben (2010


Present)

About Heartland




Enrollment


Credit


Headcount = 5,324


FTE = 3,367


Non
-
Credit


16,268 across four programs/areas


Customized Training = 318


Challenger Learning Center = 4,909


Traffic Safety School = 5,105


Community Education = 6,155

About Heartland


Employees (839 Total)


Fulltime = 306


Faculty = 92


Part Time = 533


Adjunct Faculty = 194

About Heartland


Novice or No Knowledge


User/Power User


System Administrator

SharePoint Experience?


Enterprise Content Management System


According to Chris Beckett,
SharePointBits.com



What is SharePoint?


Information
governance and compliance
requirements


Increased # of stakeholders


Increased value to
organization

Collaboration
and Workspaces

Departmental
Portals

Enterprise
Portals

Enterprise
Repositories

Enterprise Content

What is SharePoint?

http://sharepoint.microsoft.com/en
-
us/product/capabilities/Pages/default.aspx

http://sharepoint.microsoft.com/en
-
us/product/capabilities/Pages/default.aspx


VIDEO: According to Heartland…


What is SharePoint?




Extension of Microsoft Office



Collection of Lists and Libraries



Empowers users to create, share and manage
storage areas in lieu of network shared drives



Storage areas (workspaces) include a variety of
“web parts” to organize files and perform functions
well beyond storing files (version control, co
-
authoring, task management, discussion boards,
calendars, etc.)



What is SharePoint?

Demonstration

Out
-
of
-
the
-
Box
vs

Custom

Out
-
of
-
the
-
Box

Custom

Work Spaces

Work Center

D
aily, Weekly, Monthly,
Annual
Recurrences

Term Recurrence

(based

on academic
calendar)

People

Picker

Team Builder

Web Part Alerts

New Work Item Alerts

Security
-

Many
Permission Levels

Security


Only

3
Permission Levels

Number of
Workspaces Created


May 2012

25

June 2012

69

July
2012

44

Aug
2012

55

Sept
2012

60

Oct 2012

63


TOTAL

306


Number of
Unduplicated Team Members ~350

Adoption

VIDEO:
How is SharePoint Used?


VIDEO:
What do you like about SharePoint?


Adoption

I can tell you that SharePoint has already
streamlined a search process for me.


It’s been
extremely convenient to be able to upload search
materials to the private SharePoint worksite
without making multiple copies of application
materials.


Aside from eliminating the extra
paper copies, SharePoint helps maintain the
security of confidential materials
.


Jill Blair, Dean of Adult Education

Adoption

Provided something new to learn and stimulated my brain to
absorb it. While a worthy exercise from my brain, it required
time.



Prompted me to embrace change….in thinking and doing.
While change is often necessary and worthwhile, it is
awkward, inefficient, and uncomfortable
at first
.



The growing list of work groups and tasks on my SP
“homepage” can be overwhelming at times. I am working to
find ways to put that in better perspective
.


Deb Gentry, Director of the Instructional Development
Center

Adoption


Planning Tool Enhancements


Employee Center


Public Web Site


myHeartland

Collaboration
and Workspaces

Departmental
Portals

Enterprise
Portals

Enterprise
Repositories

What’s Ahead?

SharePoint Governance Pyramid

Questions?

VIDEO: Do You Enjoy Using SharePoint? and How has SharePoint
Changed Your Life?

Thank You!

Doug Minter

Chief Information Officer

d
oug.minter@heartland.edu

(309)268
-
8385



Lydia Cochran

Manager of IT Training and Software Services

lydia.cochran@heartland.edu

(309)268
-
8344


Special thanks to Tom Corcoran, Media Technologist, for his
assistance in developing this presentation.