FOUNDATION TRAINING FOR DENTAL THERAPISTS

sunglowcitrineUrban and Civil

Nov 15, 2013 (3 years and 11 months ago)

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1






FOUNDATION TRAINING FOR DENTAL
THERAPISTS


Application form for Trainers







Please note
-

applications will only be accepted on this original
form





Feb 2013







2





Contents





Trainer Application form




Postgraduate Activity




Practice self assessment




Equal Opportunity monitoring




Practice visit check list




Interview score sheet




Trainer person specification




Therapist employment

contract template





























3





West Midlands
Dental Therapist Foundation Training Scheme


1.

Name …
…………………………………………………………………………….....


2.

Practice Address ………………………………………………………………………...




…………………
…………………………………………………………………………


Email Address:
..................................................................................................




Tel (with STD Code) Day:
-

………………………………..


Evening:
-

…………………………


3.

Please indicate PCT:
-

…………………………………….


Personal No:
-

……………………….



National Insurance No:
-

…………………………………


GDC No:
-

…………..……………...


4.

Qualifications (with dates and School)
…………………………………………………………………………………………………


…………………………………………………………………………………………………


5.

Protection Society …………………………………...


6.

Number of years in gener
al dental practice …………………………………………


7.

How long have you worked in the present practice? ……………………………..


8.

What is your status in the practice? Associate/Sole owner/Partner (please give
details)/other………………………………………………………………………………


9 (i).

Have you been
involved in a Vocational Training Scheme as a Trainer or a Therapist
?
If so give details

……………………………………………………….………..………….


9 (ii).

Have you had a previous Deanery practice visit? If so, when?


…………………………………………………………………………………..


10.

Please indicate all ot
her dental appointments held since qualification

Present

……
…………………………………………………………………………



Previous………………………………………………………………………




4


11(i) Please list the postgraduate courses you have attended in chronological order over the past three years
and the subject ma
tter of any audits or peer reviews you have undertaken including dates. Highlight when you
attended the core CPD requirements. It is recommended you use a separate sheet when includ
ing this
information see page 8
.


……………………………………………………………………………………………


……
………………………………………………………………………………………


……………………………………………………………………………………………


11 (ii).

What experiences have you of Equal Opportunities, Fair Recruitment and selection procedures?
Please give details.


…………………………………………………………………………………………..


12.

If you have had any dispute with the General Dental Council or a Health Authority/PCT, please give
details.


………………………………………………………………………………………………


13.

Please indicate the staff in your practice.






Full time


Part time (No of
sessions)



Dentists




..................................................…….............………..........


Partners




.............................................................…………................


Other Providers/Performers

..............................
...............................................................


Hygienists

…………………………………………………..






Dental Nurses …………………………………………………



.............................................................................................


Receptionist
s



.............................................................................................


Others (please specify)


.............................................................................................


14.

How many surgeries are there in t
he practice?



a) Fully equipped ………………………………………………………………………..



b) Partly equipped ……………………………………………………………………….


15.

Are there any aspects of dental care not provided in the practice? (Please specify)



16.

Please indicate where the technical work
required for your practice is undertaken.



Acrylic..........................................................................................................



Crown & bridge..................................................................................
...........



Orthodontic..................................................................................................



Other...........................................................................................................



5



17.

Are there a
ny restrictions on the type of patients accepted for treatment in your practice?(Please
specify)


…………………………………………………………………………………


18.

Do patients in the practice have freedom to choose their own dentist?



………………………………………………………………………………………

19.

Will the Th
erapist take over an existing group of patients?


……………………………………………………………………………………


If not, how many new patients per week will be available to the Therapist?

………………………………………………………..


How many days’ work per week will be available to the Therapist?

…………………………………………………………


20.

Will you be prepared to engage in a formal weekly discussion period during normal practice working
hours?


…………………………………………………………………………………

21.

Would you be willing to complete a termly report on the Therapist’s progress?



……………
………………………………………………………………………….



22.

When would you like a Therapist to commence?



………………………………………………………………………………………………..



23.

Please show the sessions when you would be present in the practice and carrying out clinical work at
the same time as the Thera
pist







Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

am







pm








I understand that if I am approved as a Trainer:
-


(i)

I will be required to employ my Foundation Therapist under a Practice Contract.


(ii)

I accept that the decision of the Selection Committee is final and is not

subject to appeal



6


(iii)

To comply with the Data Protection Act 1998, I consent to the data

contained in this application being processed for the purpose of Therapist recruitment a
nd to my
practice details being published on the Committee of Postgraduate Dental Deans & Directors’
(COPDEND) or West Midlands Deanery website.




(iv)

I understand that the Deanery is obliged to report any circumstances where patient safety is an issue


(v)

I agree to inform the Deanery of any Criminal Investigation or Conviction or Disciplinary, GDC or PCT
Investigation or findings, as soon as you become aware of them.




Signature: ……………………………………………… Date: ……………………….





Please complete the above
form, self assessment

Document and practice description attached and return to

the address below.





West Midlands Strategic Health Authority

Workforce Deanery

St Chad’s Court

213 Hagley Road

Edgbaston

Birmingham, B16 9RG























7


Note: You
can attach your own CPD file here:


Postgraduate course attendance in the past 3 years


Course Title

Date

Venue

CPD
Hours
























































Audits/Peer Review

Subject matter

Date

CPD Hours




















(Please highlight core CPD requirements and use separate sheet for further courses attended)


8



Your Practice

A self assessment of your dental practice prior to a practice visit will help the visitors and interview panel gain
an understanding of you and your practice.


Please complete and return the form below to the Postgraduate Office, together with your applic
ation form as
soon as possible. A practice visit and interview date will then be arranged.


Applicant’s name

_______________________________________________________________


Practice Address: _______________________________________________________________


_______________________________________________________________



Daytime Tel No: _____________________


1.

Location


Where and in what sort of area is your practice situated?




2.

Premises


What type and age of building is used for your practice?



On
which floors are surgeries, reception and waiting areas?



Can you provide care for disabled patients?



How is parking organised for staff and patients?



Are there separate WCs for staff and patients?


Other than surgeries, reception and waiting areas what other rooms do you have in the practice?




How do you maintain cleanliness and decoration in the practice?



3.

Reception and Appointments



Describe your arrangements for reception and waiting areas
.



How do you organise your appointment system?



How are dental emergencies dealt with, in and out of surgery hours?


Where are patient notes kept in your practice?



Do you have a system of recalling patients?


4.

Record Keeping


How and when are p
atient medical histories taken and recorded?





9



How can the operator be identified from the dental records?


Is full charting of a patient's dentition undertaken at any time?




Are patients examined for their periodontal condition?




Are treatment plans
ever recorded?



What protocol or rationale do you follow when taking, storing and assessing the quality of radiographs?




Do you use a computer in your practice? If so, for what?




5.

Surgeries


How many fully equipped surgeries does the practice have?



Would one of these surgeries be available to a Therapist for five days a week?



Your own surgery



Describe your own surgery and its equipment?




Do you feel comfortable that it meets current standards of design, usage and equipment?




How is amalgam

handled in your practice?



How are light cure units maintained?



Do you use hand, sonic or ultrasonic scalers?



Where are intra
-
oral radiographs taken and viewed?



How do you arrange for clean 3
-
in
-
1 syringe tips?

Do you have sets of instruments
for:
-

If so how many?








Examinations



( )








Conservation



( )








Endodontics



( )








Minor Oral Surgery


( )








Periodontal Therapy


( )



Do you use aspirating s
yringes?



Do you have or use semi
-
adjustable articulators in your practice?




Where is your surgery in relation to the proposed Therapist surgery?



10




Where would you hold tutorials?

The Foundation Dental Therapist Surgery

Is the proposed surgery complete

and ready to be visited, or has it yet to be installed or re
-
equipped?



Describe the surgery and its equipment.



Do you feel comfortable that it meets current standards of design, usage and equipment?



Will the Therapist have hand, sonic or ultrasonic
scalers?


Where, and with what equipment, will the Therapist take and view intra
-
oral radiographs?




How many handpieces of the various types will be available to the Therapist?




How will clean 3
-
in
-
1 syringe tips be provided?




Will this surgery have
sets of instruments for:
-

If so how many?








Examinations



( )








Conservation



( )








Endodontics



( )








Minor Oral Surgery


( )








Periodontal Therapy


( )








Rubber Dam



( )



Will LA aspirating syringes be available?




Could the surgery be used by a left
-
handed operator?



6
.

Cross Infection



How is cross infection control managed in your practice?




Are you confident that, even if an item of equipment fails, you can
still provide a regime to current
acceptable standards?




What improvements are you planning to make to comply with HTM01
-
05?



7.

Radiographic Facilities



Do you believe your practice conforms to current radiological usage guidelines?



Which staff in t
he practice takes radiographs?


11




Do you use an OPT machine? If so when?

8.

Plant and Services



How is clean, dry compressed air provided to your surgeries?


What sort of suction system is used in the practice?





Do you feel these services are safe and
reliable?




9.

Laboratory support




How is laboratory support provided in your practice?




10.

Emergency Equipment


What equipment is available in the practice to help treat medical emergencies?



What systems do you have to ensure staff and equipment are
up to date in the treatment of medical
emergencies?





Do you provide treatment under any form of sedation or anaesthesia?



11.

Library


Have you available any text books, journals or reference books in the practice?





What equipment is available for
clinical photography?


12.

Staffing and Administration



How will you provide chairside assistance for a Therapist?




What patient treatments are referred out of the practice and to whom?




Who is responsible for the administration of the practice?




Do

you find the need for formal staff meetings?




12



How many of your staff are long term employees?


13.

Health and Safety and Employment Requirements


Please indicate which of the following are available in the practice and, if appropriate,

Whether

in date





Yes


No


In date


TBA


Employers’ Liability Certificate on display





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13




14.

Workload

What is your assessment of the number of patients your practice cares for and the number of dentists
who provide that care?




Describe your practice contract details with the PCT within the nGDS.





Describe your
contribution to fulfilling the requirements of this contract.







What has been your previous experience with Associates, Performers and Therapist’s?



15.

Relationships


What are your views concerning working with a Therapist?




Would there be any cons
traints on the type of treatment your Therapist can undertake?





16.

Future Plans

What changes are you planning, or expect to occur, in your practice in the next two years?







Please complete the above form, the application form, and practice
description and return as soon as possible
to:



Wendy Perry

West Midlands Strategic Health Authority

Workforce Deanery

St Chad’s Court

213 Hagley Road

Edgbaston

Birmingham, B16 9RG









14




CONFIDENTIAL


Equal Opportunities Monitoring


Postgraduate Medical

and Dental Education aims to promote equal opportunities for all those involved in its
training programmes. In order for us to monitor the effectiveness of this policy, please complete the following
section.


This information will be treated in the stric
test confidence and will not be circulated to the members of the
Appointments Committee.



Name: _________________________ Gender: Male/Female


Date of birth: ___/___/___

(Delete as appropriate)

(Day/month/year)

Na
tionality:
-

_________________
_____ Second Nationality:
-

___________________


(If applicable)

Country of birth: ___________________



Ethnic Origin

Please mark
the box that you feel most accurately describes your ethnic origin or racial group.


White



Pakistani


Black


C慲楢扥慮



Bangladeshi


Black


Afri捡c



Chinese


Black


lt桥r



Any other ethnic group


Indian



Prefer not to say



I hereby declare
that the information given here is true.


Signature: _________________________ Date: _________________________


Completed application forms should be returned to:


West Midlands Strategic Health Authority

Workforce Deanery

St Chad’s Court

213 Hagley Road

Edgbaston

Birmingham, B16 9RG


Thank you for taking the time to complete this form.

Any information that you provide will be treated in the strictest confidence.





15





Training practice details


Should the practice be approved, a short
descriptive paragraph is required. This will be circulated to potential
Therapists; please ensure that this is a full and accurate description as the Therapist depends on this for an
understanding of your practice. It should indicate any relevant details

of the locality of the practice, the type of
work undertaken, the surgery equipment, support staff and any special features, e.g. whether the surgery can
be used by a left
-
handed operator. Please indicate arrangements you prefer for interview.


Please co
mplete the details below:


Trainer's Name:
-
.........................................................................................................................


Practice Address:
-
........................................................................
..............................................


.....................................................................................................


Postcode:
-
.............................


Telephone No (please indicate STD
Code):
-
.................................................................................


Directions to practice








Practice description

: Note this will be available to Therapist' if they wish to visit the practice prior to completion
of the recruitme
nt process.










Please return together with application form as indicated


you are advised to keep a photocopy of all
your application forms.












16





Practice Visit Checklist


This section is included for the Trainer applicant. The visitors use the proforma below when reviewing the practice.
Please note the sections marked with an asterisk (*). These indicate essential items which must be present in the
practice. Their absence

automatically precludes acceptance as a training practice.







1. Practice Premises


Location


City



Town



Village



Main Road



Side Road



Shopping Centre



Residential



Industrial



Commercial



Health Centre



Other


…………………………………………

Design

Purpose built



Converted



Age ………… years

Single storey



Multistorey



Upper storey




Disability Audit



Measures taken to comply where practical




Car Parking

Private



Public



Street



Difficult








Reception Facilities *

Reception Desk



Waiting room



Adequate seating




WCs

Patients’



Staff



Joint use



Staff Rest Area

Yes



No



Joint use



Décor & Maintenance

Good décor



Good maintenance



Cleaner employed



Good cleanliness








Surgeries (Number)

Dentist …………….

(Fully equipped)


Hygienist …
………..

(Partially equipped)


Other ……………



Plans for Renewal and Refurbishment
……………………………………………………………





Applicant’s name:






Visitors:

Practice address:






Date:

Comments & Summary of Practice Premises

………………………………………………………………………………………………….

………………………………………………………………………………………………….



17





2.
Appointments &
Records


Appointment Books *


Manual




Computerised



Clarity




Realistic timings *



Provision for emergencies




Recalls






Appropriate recall intervals



Time booked ahead ……………..





Practice hours ……………………………………………………………………



Record
Storage *

Manual




Computerised




Cabinets



Cabinets




Drawers




Open shelf



Rotary




Other




……………………………..


Record Quality

Manual




Computerised



Medical history *

Operator identified *






Regularly updated




Clarity




Base charting

*



Periodontal assessment *




Treatment plans



Radiographic quality


Usage



Intraoral

…………………..

Intraoral

…………………….

Panoral

Prescriptions

…………………..




Panoral

Reports

…………………….





Storage

….……………….

Comments

…………………….


Computer Use

Patient lists




Recalls




Appointments



Full records




EDT




Other …………………

Software used …………………………………………

Use of FPI7


















Comments & Summary of Appointments & Records

The visitors
found that appointment system and records of this practice met in full the
requirements of the Vocational Training Scheme YES/NO


………………………………………………………………………………………………………………
………………………………………………………………………………………………………………

………………………………………………………………………………………………………
………
………………………………………………………………………………………………………………

………………………………………………………………………………………………………………


18





3.

FDT’s Surgery


9 sq metres *




Floor covering *



Low seated design *




Four
-
handed design



Modern cabinetry *




Tidy



Décor &

maintenance




Stools *



Unit type * …………………… Chair * ………………. Age (years) ……

Amalgamator *




Operating light *



Curing light *




Calibration Recorded *



Mechanical scaler *




Intra
-
oral X
-
ray set



Chairside X
-
ray viewer *




Suitable for left handed dentist



Is this surgery available for five days per week as required? *




Instrumentation

No of turbines (min 3) * ………….


RA handpieces (min 3) * ………

Straight handpieces * …………….


3 in 1 tip * ………………………..

Examination *




Periodontal *



Conservation *




Surgical *



Endodontics




Prosthetics *



Forceps/elevators *




Rubber dam kit *



Aspirating syringes




Articulators




Other Facilities

Gloves *




Masks




Eye protection *



Materials *




Bibs






Relationship to Trainer’s surgery ……………………………………………..

……………………………………………………………………………………..
























Comments & Summary of FD Surgery

The visitors found that the FD’s surgery facilities met in full the requirements of the
Vocational Training Scheme YES/NO


…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………




19





4.
Trainer’s Surgery


Low
seated design




Floor covering



Modern cabinetry




Four
-
handed design



Décor & maintenance




Tidy



Chairside X
-
ray viewer




Stools



Unit type ……………………….. Chair …………………. Age (years) ……

Amalgamator




Operating light



Curing light




Calibration Recorded



Mechanical scaler




Intra
-
oral X
-
ray set




Instrumentation

No of turbines (min 3) …………….


RA handpieces (min 3) ………….

Straight handpieces …………….


3 in 1 tip …………………………..

Examination




Periodontal



Conservation




Surgical



Endodontics




Prosthetics



Forceps/elevators




Rubber dam kit



Aspirating syringes




Articulators




Other Facilities

Gloves




Masks




Eye protection



Materials




Bibs

































Comments & Summary of Trainer’s Surgery

…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………
………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………




20




5.
Cross Infection Control


Tray system *




Instrument cleanliness *



Handpiece sterilisation *




Ultrasonic bath



Suitable storage




Chemical Disinfectants



Impression disinfection




Towels paper/roller



Beakers




Zoning



Handscrubs




Liquid soaps



Surface disinfection




Sharps disposal



Clinical waste disposal *




Water line disinfection/cleaning



Autoclaves *





Number ………………………


Washer/disinfector

















6.
Radiographic Facilities


Intra
-
oral machines * No. ………….. Type …………….. Age ………….

Central




In all
surgeries




In FD surgery



OPT




Hand processing




Darkroom



Automatic
processing




Monitors

Digital






Film holders



Core of knowledge
*




Local rules *




Collimation





Protocol for Accidental Over
-
exposure




Quality Assurance System





Patient visible during exposures



















Comments & Summary of Cross Infection Control

The visitors found that cross infection control was to current acceptable standards and
the FD would have access to these facilities YES/NO

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………….….

Comments & Summary of Radiographic Facilities

The visitors found that the practice conformed to current
Radiological Protection
guidelines

YES/NO

……………………………………………………………………………………………………
……………………………………
………………………………………………………………

……………………………………………………………………………………………………
……………………………………………………………………………………………………
…………………….



21




7.
Compressors & Suction



Compressor
No ……………………


Maintenance arrangement



Filters




Gas cylinders stored safely



Central suction system




In
-
surgery suction system



Safe venting for suction systems
*




Amalgam Filtration

















8.

Emergency Equipment & Training



Airways *




Oxygen*



Forced ventilation possible *




Portable aspirator *



Emergency drugs *




Expiry dates monitored *



CPR training *




Date of last session ………………

First Aid

Kit

Sedation







Mercury Spill Kit

Relative Analgesia





Sedation/RA compliant with
current best practice































Comments & Summary of Emergency Equipment & Training

The visitors found the practice to have appropriate facilities to deal with medical
emergencies YES/NO

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………
………………………………………………………………………
……………………………………………………………………………………………………….

Comments & Summary of Compressors & Suction


The
visitors found major services to be safe and serviceable YES/NO

…………………………………………………………………………………………………….


…………………………………………………………………………………………………….











22




9.
Library

Textbooks




Journals




DPF/BNF *



nGDS Contract details




Clinical
Photography




IT Facilities



CAL




Internet Access*








Venue for Tutorials…………………………………………………………………..









10
.Workload



Outgoing dentist




No. patient records in practice .……..

New book




No. new patients per month ………..

Patient numbers increasing




No. FTE dentists …………………..

Practice contract values
UDAs/UOAs…………

Trainer’s contract values
UDAs/UOAs………


£ ……………..


£…………….

Private/NHS %

……;./………….





























Comments & Summary of Library

……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………

Comments & Summary of Workload

The visitors found that workload was sufficient to provide adequate experience for a FD
YES/NO

……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
………………………………………………………………………


23





10
.
Documents & Certification






Yes


No


In date


TBA


Employers’ Liability Certificate on display





M敤i捡c a敦敮捥 C敲tifi捡瑥





A湮畡l daC C敲tifi捡瑥





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Comments & Summary of Documents & Certification

The visitors found documentation

and certification to be satisfactory YES/NO

…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………



24





1
1
.
Staff & Administration


Dental Nurses





Number Qualified




Number

In training



Suitably trained for FD *




Registered with the GDC



Number of Reception Staff




Other Staff



Staff meetings




Staff training



Referral arrangements




Out of hours emergencies








Stable Professional Relationships



Previous VT experience














12
.
Trainer Relationships & Trainer
Commitments




Full range of nGDS treatment *



Trainer responsible for bad debts and fee collection



FD involved in administration and staffing



Trainer can attend induction course *



Open access encouraged *



Discussion periods timetabled

*



Attendance at postgraduate centre meetings *



Attendance at day release course, one session per term *



Completion of portfolio *
















Comments & Summary of Trainer Commitments & Relationships


The applicant understands the commitments and relationships involved in
Foundation
Training YES/NO

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………

Comments & Summary of Staff & Administration Arrangements

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………



25








Sequence of Trainer’s
Appointment



1.

Interested practitioner answers advertisement for Trainers circulated via PCTs & the Deanery Website.
Enquiries received by the NHS West Midlands Workforce Deanery.

2.

Handbook and questionnaire/application forms and practice description
pro
-
forma can be downloaded
from the Deanery Website.

3.

Completed questionnaire, self
-
assessment document and practice description returned to the NHS
West Midlands Workforce Deanery.

4.

Practice visit arranged and completed by Course Organiser(s)/practic
e visitors if required.

5.

Report on practice prepared. Practitioner invited by the Associate Postgraduate Dental Dean for formal
interview. (interview may not be required if have attended interview for Dental Vocational Training)

6.

Following successful
interview, letter offering approval of Trainer sent by Programme Director Dental
Therapy to practitioner. Practitioner required to acknowledge that he accepts responsibility as a
Trainer as outlined in handbook (an E Version is also available for acknowl
edgement purposes).
Acknowledgement sent to NHS West Midlands Workforce Deanery.

7.

On receipt of acknowledgement from practitioner, Deanery confirms approval subject to appointment of
FD in practice.

8.

New Trainers will be expected to attend a new traine
r induction evening arranged prior to practice
details being placed on
www.westmidlandsdeanery.nhs.uk
.

9. Once appointed a list of Training Practices will be circulated to any Therapist applying
to the West
Midlands Foundation Training Scheme

10. The practice must inform the Deanery once they have recruited a Therapist who is eligible for the West
Midlands Foundation Training Scheme.





Timeframe for the Therapy recruitment cycle
August 2013





1.

March 2013
, Trainer applications open.

2.

31
st

May

2012, Trainer applications close.

3.

April/May 2013
, Practice Visits.

4.

March 2
013
, Foundation Therapist Application opens.

5.

May 2013
, Trainer interviews/Appointments.

6.

1
st

June 2013
, List of Training practices

& Therapists released.

7.

June/July, Trainer/Therapist recruited.

8.

1
st

August 2013
, List of Trainer/Therapist appointed, finalised

9.

1
st

September 2013
, Foundation Training Programme begins







26







Trainer Interview Score Sheet








5 points per section = maximum 25


TOTALS


1




Practice Visit

& General Qualities

1a

Premises

1b

Facilities

including

FD surgery

1c

Workload

1d

Support staff and

administration

1e

Stable
professional
relationships











2




Qualifications &

CPD


2a

Qualifications

Basic
-

Further
-

2b

Postgraduate
activity

2c

Law and
ethics

2d

Clinical
governance

Audit

Peer review

2e

Manages
practice and

policy











3




Knowledge &
Experience


3a

nGDS
commitment

3b

Wide range of
treatment

3c

VT

understanding

3d

Mentoring

3e

Role model











4





Skills & Abilities

4a

Flexibility

4b

Approachable
and
enthusiastic

4c

Team
management

4d

Communication

4e

Teaching
skills











Total Number of
“2”or below scores





qo瑡l映above
 aximum‱MMF


䅤di瑩onal⁣ommentsW

All applicants with more than 10% of the total individual scores being poor or unsatisfactory will be considered
inappropriate for
appointment



DO YOU WISH TO BE CONSIDERED FOR AN EXTENDED TRAINER
APPOINTMENT OF 3
YEARS? PENDING SUCCESSFUL PAIRING

YES

NO


Scoring Mechanism

1

Poor

2

Unsatisfactory

3

Satisfactory

4

Good

5

Excellent

Essential Criteria for appointment



Committed to providing dentistry within nGDS

YES

NO

Minimum of £20k superannuable GDS earnings in last
financial year

YES

NO

4 years experience in GDS

YES

NO

Who is in good standing with PCT/GDC/Other regulatory
bodies

YES

NO

All essential practice visit criteria met

YES

NO

3 days coincidence in

practice with FD

YES

NO

Has internet access in the practice for members of the
dental team

YES

NO


27


P
erson Specification for Trainers


CRITERIA FOR APPLICATION


Essential

Desirable









General Qualities








A dentist:



Who practises as a Performer/Provider
and Who has a Minimum of £20k
superannuable

earnings in the previous
financial year (Y/N)



Who will be present in the practice for at
least three coincident days with the
THERAPIST(Y/N)



Who is in good standing with the GDC,
PCT and other regulatory bodies (Y/N)



Who is available and accessible to
patients through an efficient appointments
system and other methods of access (1d)



Who is in a stable relationship


within his or her practice (1e)



Who can demonstrate involvement and
influence on the running of the practice
and practice policy (2e
)




Who can provide internet access at the
practice, which is available for all of the
dental team.

A dentist:




Who has managerial responsibility
and who is: (le)


a) A practice owner


b) An equity holder




Who practises as a
Performer/Provider and who has a
Minimum of £60k superannuable
earnings in the previous financial
year (Y/N)



Qualifications &


CPD


A dentist:



Who can prove a commitment to
postgraduate education and training by
certificates or other

records of
attendances at postgraduate courses in
the three year period before application
(2b)



Who demonstrates commitment to
continuing professional development and
lifelong learning (2b)



Who can demonstrate commitment to
postgraduate education and trai
ning (2b)



Who can demonstrate an understanding
of Ethics and Law in practice (2c)



Who can demonstrate a knowledge of
Bullying & Harassment procedures



Who has participated in peer review and
clinical audit (2d)



Who operates robust clinical governance
systems in general dental practice (2d)



Who operates systems of risk
management in general dental practice
(2e)




Who can show evidence of risk
management application including:

a)

Practice complaints

procedure

b)

Adverse events

monitoring

c)

Risk assessment


programme (2d,e)

A dentist:




Who can prove a commitment to
postgraduate education and training
by possession of MJDF or other
clinical, educational or managerial
postgraduate qualification (2a)




Who is in possession of a current
professional

development portfolio
and evidence of its application (2b)




Who has undergone training with
regard to equal opportunities




Who can demonstrate the use of
audit and peer review (2d)




Who has undergone training with
regard to Bullying & Harassment
Procedur
es





Who can show evidence of clinical
governance application (2d)




28



Essential

Desirable













Knowledge &


Experience


A dentist:




Who has worked in general dental
practice for four years or more
(upon initial appointment)(Y/N)




Who can
demonstrate a
commitment to maintaining a
contract to provide NHS general
dental services within their PCT
(Y/N)




Who has high clinical and ethical
standards (3a)




Who understands the legal
framework of general dental
practice (3a)




Who provides a wide ran
ge of
treatment (3b)




Demonstrates an understanding of
VT (3c)




Who can demonstrate involvement
in mentoring an individual (3d)




Who has the ability to be a mentor
(3d)




Who acts as a good role model (3e)


A dentist:





















Who has been on a
mentoring
training course (3d)



Who can demonstrate their
abilities and experience of
being a role model (3e)






Skills & Abilities




A dentist:




Who is able to cope with change,
who is flexible and can handle
uncertainty (this might be shown by
availability to the practice visitors)
(4a)




Who is willing to re
-
organise their
own daily routine and those of the
practice, to take account of the
presence of a Vocational Dental
Practitioner (VDP) (4a)




Who is enthusiastic about his or her
profession (4
b)




Who works well as part of a team
within a well
-
run practice (4c)




Who is able to communicate
effectively with patients and other
team members (4d)




Who can demonstrate involvement
in staff training and development
and with the necessary teaching
skills
(4e)



A dentist:




Who owns or runs a well
-
organised practice including a
structured training programme
for staff (4c)




Who is interested in adding
knowledge to general practice
or can show a commitment to
continuing professional
development of themselves
and those they work with,
evidenced by e.g.:


a)

Recent presentations to
postgraduate and
continuing training courses

b)

Rece
nt articles, reviews or
letters on related topics
published locally or
nationally (4e)




Who has been on a teaching
skills course (4e)




PART
-
TIME THERAPIST EMPLOYED IN THE GENERAL DENTAL PRACTICE. AS PART OF THE
DENTAL
FOUDATION TRAINING SCHEME


Numbers in brackets refer to Trainer Interview Scoring Sheet. The role of the

Trainer requires considerable
commitment to
the
Therapist

and the FT scheme, both of which will provide some stress and possible conflict with the Trainer's own patient
care and practice organisation. It is essential that this fact is appreciated by applicants who wish to become Train
ers.
Assessment of the applicant's ability to fulfil the role of a Trainer is made on the contents of the application forms and th
e
practice visit and during the formal interview. A copy of the sheet used at this interview follows. In the event of 2 equa
l score,
preference will be given to the trainer’s n
-
GDS commitment as identified by the latest end of year statement of activity supplied
by the relevant PCT.




29


This is a guide for an employment contract for Dental Therapists who wish to be involved on the Foundation Training
scheme

Trainee’s Contract

THIS AGREEMENT is made the __________ day of _________________ 20 ____


BETWEEN

___________________________________________________________________


of_________________________________________________________________


_____________________________Dental Surgeon (“the Trainer”) of the one


Part and ________________________________________________________ of




Dental Therapist (“the Trainee”) of the other part.


WHEREAS the parties are both registered and enrolled with the General Dental Council, the Trainer
being in the general dental prac
tice___________________________________ which will be the
Trainee’s normal place of work.


WHEREAS

this contract of employment applies exclusively to arrangements made under dental vocational
training schemes in England, to which nationally agreed terms apply


WHEREAS

the purpose of the Dental Therapist Foundation training scheme is to enhance clinical

and
administrative competence and promote high standards and to introduce the trainee to general dental practice
in a protected environment while enhancing skills


WHEREAS

both the Trainer and the Trainee have entered into educational agreements with t
he [West
Midlands] Deanery


WHEREAS

the Trainer has been approved as a Trainer in General Dental Practice and the Trainee wishes to
enter employment on a Dental Therapist Foundation programme with the Trainer


AND WHEREAS

the parties hereto agree to esta
blish this contract upon the terms and conditions hereinafter
mentioned.


NOW IT IS HEREBY AGREED

as follows:


1

The Trainer will employ the Trainee and the Trainee will serve the Trainer as an employed performer in
the said practice to the best of his/her

ability and will do his/her best to promote the interests of the
Trainer and to serve the patients of the practice.


2.1

Subject as hereinafter provided (and in particular subject to earlier termination as provided in clause
2(2) below) this agreement shall s
tart on the ___________ day
of
________________ 20___ and shall
automatically terminate on the _____________ day of ______________________ 20 ___.

2.2

Notwithstanding clause 2.1 above this agreement may be terminated at any time by either party giving
one month
’s notice in writing to the other.


3.

During the continuance of this employment the Trainer shall pay to the Trainee a salary at the rates laid
down from time to time in the Agenda for Change pay grade (Pay band 6 point 23) under the National
Health Servi
ce. Payments will be made in arrears by monthly instalments on the ___________ day of
each calendar month.


30



4.

during the period of the employment both parties shall at their own expense be members of an
appropriate medical defence organisation.



5.

Durin
g the continuance of this employment the Trainer shall:


5.1

Work in the same premises as the Trainee in a surgery to which the Trainee has sufficient access to
allow him/her to fulfil his/her obligations under the contract, for not less than 3 days per we
ek; one of
which should be the study release day which is a Wednesday.


5.2

Be available to the Trainee for guidance in both clinical and administrative matters;


5.3


provide reference material for the use of the Trainee;


5.4

allow and require the
Trainee to attend the appropriate study day course of approximately 12 days in
the year arranged by the Programme Director;


5.5

provide fortnightly tutorials for the Trainee, such tutorials to take place during normal practice hours and
to be of a minimum

of one hour’s duration;


5.6

provide the Trainee with satisfactory facilities to comply with health and safety and infection control
standards as contained in the Department of Health’s guidance HTM 01
-
05 including an adequate
supply of handpieces and ins
truments sufficient to allow them to be sterilised between patients;


5.7

the trainer shall provide the trainee opportunities to perform a broad range of clinical procedures under
the NHS and to ensure as far as reasonably practicable that there is an adeq
uate patient flow to fully
occupy clinical time;


5.8

provide the Trainee with administrative support and full
-
time assistance of a suitably experienced
Dental Nurse;


5.9

complete the Foundation Training Portfolio provided by the Postgraduate Dental Dea
n or Programme
Director;


5.10

inform the Postgraduate Dental Dean forthwith and in writing if the circumstances of either the Trainer
or the Trainee change in such a way as to alter the contract of employment;

5.11

fulfil the obligations and responsibilit
ies of trainers in the national Dental Vocational Training Scheme in
England and Wales as contained in the Trainer’s educational agreement with the Deanery


6.

During the continuance of this employment the Trainee shall:


6.1

fulfil and obey all lawful and

reasonable directions and orders of the Trainer and not at any time except
in the case of illness or other unavoidable cause or permitted holidays be absent from the service of the
Trainer without the Trainer’s consent;


6.2

work cooperatively with collea
gues in the practice, in particular with the dental nurse assigned to
him/her;


6.3

keep proper accounts of all professional visits, fees paid, all patients attended, operations performed
including prosthetic work and all other business done by him/her for

the Trainer and of all monies
received and forthwith pay all monies so received to the Trainer or as the Trainer may direct;



31


6.4

keep all usual and necessary dental charts and an appropriate record of the work done for all patients
attended to by him/her
;


6.5

devote his/her whole time to the practice of the Trainer during the hours specified in clause 8 below


6.6

not whether during or after his/her employment disclose any professional secrets or any confidential
information with respect to the Trainer
or his/her family, patients, practice, or affairs or any directions
given to him/her by the Trainer; such confidential information to include patient records, details of
appointments, and financial information relating to the Trainer or practice;


6.7

obs
erve and conform to the GDC Guidance for Dental Professionals so far as they relate to the Trainee
or his/her employment and observe and conform to all the laws and customs and reasonable standards
of practice of the dental profession;


6.8

attend such stu
dy day courses as are set out in the published programme and shall not except in case
of illness or other unavoidable cause absent himself/herself from any such course without the previous
consent both of the Trainer and of the Programme Director;


6.9

att
end regular tutorials with the Trainer


6.10

maintain and complete the Foundation Training Portfolio provided by the Postgraduate Dental Dean or
Programme Director;


6.11

undertake such educational studies as may be reasonably advised from time to time by
the Programme
Director;


6.12

inform the Postgraduate Dental Dean and Trainer of any alteration in his/her circumstances which
might affect this contract of employment;


6.13

fulfil the obligations and responsibilities of trainees in the dental vocational
training scheme as
contained in the Trainee’s educat
ional agreement with the Deanery



7

The Trainee is normally required to work during the following hours:
_____________________________________________________________



____________________________

[insert out
-
of
-
hours if applicable]


7.1

The Trainee shall be entitled to 5.6 weeks’ holiday, including bank holidays, with full pay during the
period of twelve months in the practice and pro rata for shorter periods. Such holidays shall be taken at
the t
imes agreed between the parties.



8

Where employment ends or is terminated or if the Trainee chooses to leave the practice, a payment will
be made on a pro
-
rata basis in respect of any accrued holiday entitlement that has arisen in the
relevant leave yea
r but has not been taken on the date of termination.


8.1

A deduction will be made from the Trainee’s final pay on a pro
-
rata basis for any holiday taken in
excess of their entitlement in that leave year, at the date of termination.


9

If absent due to sic
kness the Trainee will be entitled to statutory sick pay entitlements. If the Trainee is
unable to attend work, for any reason whatever, they must contact the practice at the earliest possible
time on the first day of absence and not later than __________
__ [
time
] to give the reason for absence
and, if possible, to say when they hope to return to work. Unauthorised absence will not be paid.


32



10.

The Trainee shall be eligible for Statutory Maternity Pay and Maternity Allowance.

* For more information see St
atutory Maternity Pay and Maternity Allowance at
www.direct.gov.uk


11.

Nothing herein shall entitle the Trainee to any of the rights or expose him/her to any of the liabilities of a
partner or constitute in any way

the relationship of partners between the Trainer and the Trainee.


12.

Should you have any query, grievance or complaint regarding your employment or the terms and
conditions relating to that employment, you should raise the matter initially with the Trainer or the
Programme Director. The full procedure is set out in Appendi
x 1.


13.

In this agreement references to any enactment order regulation or other similar instrument shall be
construed as a reference to such enactment order regulation or instrument as amended from time to
time or as replaced by any subsequent enactment
order regulation or instrument













AS WITNESS the hands of the parties hereto this day and year first before written.



SIGNED by the said Trainer:


_________________________________________________________________



In the presence of:
__________________________________________________



SIGNED by the said Trainee:


___________________________________________________________________________



In the presence of: __________________________________________________