BCEHFP Udate 3.27.2012 M. Cambridgex - NYS Conference of ...

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Dec 14, 2013 (3 years and 7 months ago)

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Conference of Environmental Health
Directors

March 27, 2012

Bureau of Community Environmental
Health and Food Protection

Funding


Tobacco Program:


Current contract cycle
-

10/1/11
-

3/31/12: All
contracts have been approved by OSC.



Next State fiscal year
-

4/1/12


3/31/13:


Funding levels unchanged


If we do not have final sign off on the funding amount
to enable us to send contracts by April 1, we will send
letters to LHDs to indicate our intent to contract with
the LHD and the amount


Funding


Childhood Lead Poisoning Primary Prevention
Program:


Current contract cycle
-

10/1/11
-

3/31/12:
Contracts have been approved by OSC.


Next State Fiscal year starting 4/1/12:


Contracts were sent out to LHDs


Funding remains unchanged


Elimination of the CDC funding for the Healthy Homes
and Lead Poisoning Prevention Program effective
September 1, 2012 does not impact LHD contracts



Funding


Lead Poisoning Prevention Program


Current contract


10/1/11


9/30/12: Contracts
being processed. Follows the Federal fiscal year
and will be changed at a later date back to the
State fiscal year


Contracts and program management currently
handled by CEH

Funding


Healthy Neighborhoods Program:


Contract cycle
-

10/1/11
-
9/30/12: All contracts
have been approved by OSC. Will remain on the
Federal cycle until a new RFA is issued.


Request pending for a one year program extension
to prepare and RFA and to change to the State
fiscal cycle. First year of contract will cover 18
months.



Funding


BEACH Act:


EPA eliminated funding that supports monitoring
and public notification of water quality beaches
on the Great Lakes and the Atlantic Ocean. We
contract with 12 LHDs and State Parks.


Funding is secure for the 2012 and 2013 seasons.


GLRI:


Funding for this Great Lakes project is currently
intact. Not affected by the BEACH Act reduction.



Regulations Update


Children’s Camps


Regulations effective July 6, 2011


Implementation on track for 2012


Forms have been updated, Fact Sheets are under
review for posting on the website


Questions should be directed to your regional
field coordinator who will work with Bureau staff
to provide assistance/guidance as needed


Regulations Update


Tattooing and Body Piercing


Drafting “Body Art” regulations, developing fee
schedules for artist and facility


Draft material will be sent to LHDs for review and
comment


Program implementation is at least 1 year away
and may be longer depending on comments
received from interested parties


Regulations Update


Tanning


Inspections are underway in numerous counties
by District and Regional staff


Program issues are being identified and an update
will be sent to LHDs


We are still encouraging participation in the
program

Regulations Update


Food (Part 14)


Nothing new to report


Lead (Subpart 67
-
2)


Rulemaking ended


Currently reviewing all aspects of the program to
determine where changes are needed


Awaiting CDC’s actions concerning the Advisory
Committee on Childhood Lead Poisoning
Prevention’s recommendations to lower the BLL
action level

Lead Program Transition


Transition of Childhood Lead Poisoning
Prevention Program:


Consolidated the medical and environmental
programs from two Centers/Bureaus into
BCEHFP in CEH


Prompted by changes in CDC grant funding and
the focus on Healthy Homes


Transfer of files and network linkages completed
and includes
Leadweb

program management
and maintenance of the NYS Immunization
Information System lead program linkages


Outbreak Management System
(OMS)


Improve the ability to collect and share outbreak
information


Solution that can scale with size of outbreaks;


Facilitate the collection and dissemination of
outbreak data

across program areas and jurisdictions


OMS
will help meet Public Health and Emergency
Preparedness
deliverables


Continuing to release new updates as developed


Staff involved in the investigations should have
access to the HCS


Suggest reviewing the information currently
available on HCS

eHIPS

Revisions workgroup

Members of the
eHIPS

Revisions Workgroup are a diverse group working
together to improve the way we collect our data:


Counties



District Offices


Regional Offices

Albany


Glens Falls




Capital District

Chemung


Hornell



Metropolitan Area

Columbia


Oneonta



Western

Cortland




Dutchess



Madison


Center for Environmental Health

Nassau



Division of
Environmental Health Protection/Field Coordination

Niagara


Bureau of Community Environmental Health & Food Protection

Onondaga


Information Systems and Technology Unit

Orleans


Rockland






Seneca



Suffolk


Tompkins


Ulster

Westchester







Thank you to all who are contributing time and effort to this project!

eHIPS

Revisions


Long
-
term project


Workgroup meets twice a month to provide input
for design and functionality of
eHIPS

application.


Permit prototype developed


Complaint module


BCEHFP continues to work with ISTU to
implement revisions based on program and LHD
needs.

Standardization, Evaluation and Reporting

eHIPS

Revisions


Considerations:


Data needed for program/reporting


Data and functionality needed for local program management


Data entry should mimic actual workflow within LHD


Workload associated with data entry


Embedding business rules


Electronic transactions as an option for permitting process


Operator


Accessibility of required documents for operator


Ease of application process for operator


Local Health Department


Minimize workload, mailing, data entry


Minimize mailing costs


Minimize handling fees

Standardization, Evaluation and Reporting


NYSDOH is developing an internet service
for collecting and submitting electronic
inspection forms (eforms) using remote
devices in the field.


LHDs will have a variety of options for
submitting inspection information:


Scan
-
able forms


eHIPS data entry


batch data files


eforms

Standardization, Evaluation and Reporting


The MobiTask client runs on most internet
-
capable devices, including:


Apple iPads


Android tablets (7 to 10
-
inch screens are optimal)


Windows tablets


Laptops and netbooks


Android e
-
readers (Nook, Kindle Fire: would lack
GPS and camera functions)


Smartphones, such as iPhone (small screens may
not be practical)

Standardization, Evaluation and Reporting


Runs locally on the device.


Connection to the internet (“connectivity”) is not
required until data are synchronized)


Facility and operation information present on the
device.


Forms completed and saved locally.


Can synchronize to NYSDOH using WiFi, cellular
services, or wired connections.


Simultaneously submits saved inspection data and
receives new forms and updated facility/operation
information.

Standardization, Evaluation and Reporting


Eliminates faxing, scanning, and data entry, saving
time.


Eliminates handwriting and scanning errors,
improving data quality.


Increases amount of information that can be
collected.


Business rules and edit checks embedded in the
forms, improving data quality.


DOH can add fields to form(s) (e.g., to collect
information on an outbreak)

Standardization, Evaluation and Reporting


Other uses:


Store reference documents on the device


Internet access


Record GPS coordinates


Take photos


Send/receive email


Use word processing/spreadsheet applications


Security:


Password
-
protected device


HCS credentials to access forms and sync data

Standardization, Evaluation and Reporting


Funds for purchasing devices (standard devices
< $500)


No direct printing capabilities (output to email
or fax)


Licensing
eforms

access ($20/person/month)


WiFi

or internal wired connections are the
targeted process; cellular connectivity at
additional cost.



Standardization, Evaluation and Reporting


Food Service Inspection form has been
developed.


Assess program needs and workflow issues.


Develop content and look of inspection reports.


Follow the same template for subsequent forms.