TRAINEE AUTOMATION SYSTEM: User Manual

straightbeggarMechanics

Nov 5, 2013 (3 years and 7 months ago)

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Rohit Verma

Contains the user guide for using Trainee
Automation System


TRAINEE AUTOMATION
SYSTEM:
User Manual

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T
ABLE OF
C
ONTENTS



1.

LOGIN FORM
………………………………………
.
…………
.
…………...
...3



Wrong Password Form
……………………………………
.
……………………3


2.

MAIN

FORM
…………………………………………
.
……………………….4



The Search Button………………………………………………………………
4



Show All…………………………………………………………………………
5



New, Details And Delete
………………………………………………………..
5

3.

DATA

GRID
……………………………………………………………..…..…6

4.

NEW / DETAILS FORM

………………………………………………
..…….7

5.

MENU

BAR

...........................

………………………………………………….8


















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1)
LOGIN FORM






The login form enables you to log in the application the application using a password utility.
This helps project the confidential and personal data/information from unauthorized and
malicious users. The password is analogous as a lock onto the application. The application
does not come into view until the right password has been granted.


WRONG PASSWORD FORM




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2)

MAIN FORM



The main form is analogous the entrance of a public
office where you have the
option of using one of many doors to various offices depending upon buttons and provides
many more features, some of which are explained below:





( I )

a)

THE SEARCH BUTTON





The search button enables you to search thr
ough the database depending on the
basics of the field you are looking to search on namely, one of




Last



First



Middle



ID Number.


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The text box on the form enables you to type in the characters; values whilst the
drop down box enables you to choose one of
the above mentioned options.


Clicking on the search button activates the search in turn.



b)

SHOW ALL





This option enables a user to take a look at all the entries in the database. This can
be particularly helpful when a list of all the trainees has to be derived.


A message box alerts the user that displaying all the entries at once may take some
time, on

clicking ok, it proceeds as desired.


This is also desired when the user isn’t sure of the type/range of values of a desired
field and needs to make sure that correct values are entered while filling out the new
entries.


( II )
NEW, DETAILS AND DELETE






II) a) NEW



This option lets the user enter a new entry of a trainee in the database. This contains
certain fields which are explained in detail below:


This code helps display the form “frmREGISTER”

for adding the new entries.


II) B) DETAILS



This displays the value of those fields which cannot be presented in the data grid,
namely person information, including the following fields:


II) C) DELETE




This enables

you to delete a selected record on the data grid. To delete a record
simply select the displayed record on the grid and press the delete button.









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3) DATA GRID









The purpose of data grid is to display the various fields, namely:



ID Number



Last Name



First Name



Middle Name



Suffix



Department



Gender



Birth Date



Age


in a clear concise and compact manner to the user. The user can modify/delete a record by
selecting the appropriate buttons, i.e. the details/delete buttons respectively.









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4)

NEW / DETAILS FORM










This form enables the user to add a new entry in the database. It contains all the fields on
the data grid, plus additional fields that contain the information of the personal details of the
trainee, these fields as explained
above are follows:



ID Number



Family name



First Name



Middle Name



Middle Initial



Nick Name



Gender




Birth Date



Suffix



Department

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Age



In the contact information column header, it displays the following:



Address



Home Number



Mobile Number



E Mail Address



Remarks



This same doubles up as the form to display the details when the details button is clicked.
This decision of using a single form for two purposes is due to the fact that of saving
memory and system carrying the load on the displaying two forms wh
en one could use one
for the same task.



5) MENU BAR






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1).
FILE:







Open
:

Clicking on this option opens up the LOGIN form .This can be helpful for
testing a recently changed known password.



Close
:



Clicking on it
closes the “TRAINEE AUTOMATION SYSTEM”. No
option of logout has been made in order to completely protect the system against
malicious users.



Exit
:

This option closes all running programs related to the application, like adding
a new trainee, and exits the

application.




2). MODIFY:







ADD:
Adds a record.





DELETE:

Deletes a record.




UPDATE:

Updates a previous record




3).
ABOUT:





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COMPANY:





“Mobineer systems” is a leading software solutions
in providing end
-
to
-
end IT
services and solutions to the
industry. It specializes providing

a wide variety of
services ranging from IT strategy and consulting to system integration, design,
application development, implementation, maintenance and product e
ngineering.

The company specializing in providing custom made solutions for clients’ specific
business needs catering to customer interests.




The company prides itself in serving its clients for a number of years with a diverse
range of requirements encom
passing an aura of latest and fast changing
technologies.




The company distincts itself by serving a diverse range of high profile clients ,some
of them amongst the top FORTUNE 500 companies .Some of its most prolific
candidates include Reliance Industries
, the largest business house of India and a
global leader in hundreds of products that it ships throughout the world.




By catering to a such a diverse range of clientele’ needs and profiles, Mobineer
Technologies has distinguished itself in the field of
pr
oviding end
-
to
-
end IT services
and
software
solutions
and by adapting itself to the ever changing business and
technical world has proved to the industry that it is here to stay.




PRODUCT:





The project


TRAINEE AUTOMATION SYSTEM
” deals with the management
of a number of trainees who join the organization every summer for training on
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different technologies. It brings together such data and information at one place as a
single unit in the database, with advanced capabilities of Vie
wing, Adding/Deleting
or Updating records and data about the trainees under training.



This project,
prepared for
Mobineer Systems, has minimized the human
dependency, which in turn has reduced the errors efficiently. This also means
reduced time and effort

for the executives assigned with the job of maintaining the
database of the huge number of new trainees who, every year join the organization
in the process of learning a great deal along with those who have already completed
it and whose records are nece
ssary to be maintained for future references. Thus it
also brings the database of past, present, and sometimes prospective students at one
single place in a single file, which is very beneficial if the huge number of records is
taken into account. This wil
l enable the people responsible for maintaining a clean
and systematic database of all the past and present trainees.



Also, Since it helps in maintaining database security as the data concerning the
personal and other confidential information can only be
accessed by relevant
persons with a confidential password, it will automatically cater to the needs of the
users for which it has been developed with a clear perspective of what was required
and ultimately catering to those requirements.









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DEVELOPER:




Rohit Verma is a Final Year student of Bachelor Of technology [B.Tech] [I.T] at
the Department Of Computer science and Engineering , Guru Jambheshwar
University Of Science And Technology


.






He has been employed by one of the largest multi
national software companies in the
Globe, Tech Mahindra [Formerly MBT: Mahindra British Telecom] and is raring to
step in the organization and gallop to a great start to his career as a software
professional. Among his many interests include coding a great

deal in Platforms like
.NET. He is currently working on a project of international repute, a website to be
launched soon. He can be reached at rohit_verma_10@yahoo.com.



4).
HELP:




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This feature has been added to enable users get online help about
their topic of interest. To
specifically search on relevant topic, the online help page is available at the developers’
website at:

www.rohitverma.tk.projects/TAS/help.asp





5).CONTACT:





The contact page is added with the intent of enabling the end user to contact the developer
of the application, viz., Rohit Verma. The developer’s website is located at:

www.rohitverma.tk


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