HCS/477/12 MINUTES OF PERMANENT SECRETARY GROUP MEETING HELD ON FRIDAY 15 JUNE 2012 IN THE GLASSHOUSE, STORMONT CASTLE, AT 8.45AM Present:

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HCS/
4
77
/12


MINUTES OF PERMANENT SECRETARY GROUP MEETING

HELD ON FRIDAY
15

JUNE

2012 IN THE GLASSHOUSE, STORMONT
CASTLE, AT 8.45AM



Present:


Alan Shannon

-

Chair

Stephen Peover




David Sterling




Nick Perry




Andrew McCormick




Will Haire




David
Orr




Rosalie Flanagan




Gerry Lavery











In attendance
:

Oswyn Paulin

John McGrath




Colm Shannon




Merrick Willis




Sinead Murphy

Item 5




Gerry Anketell




Ursula Ui Dhonnaile


Item 6




Jerome Dawson





Pauline Boyle



Secretariat


1.

Apologies:

Malcolm McKibbin

Paul Sweeney

Leo O’Reilly

Noel Lavery

Neill Jackson

Stephen Grimason


2.

Minutes of the PSG meeting held on
8

June

2012

The minutes of the previous meeting were agreed

with minor
amendments
.


3.

Matters Arising








Competition for
Central List of Independent Board Members

(IBM’s)

David Sterling will report back to colleagues on this

soon.




Action: David Sterling

Public Bodies and Competition Law

Stephen Peover, Brian Doherty and Des Armstrong are meeting soon re
organising an
awareness session

on this
.








Action: Stephen Peover




2



4.

Executive and Assembly Update

Colm Shannon gave a read out of the Executive meeting held on Thursday
14

June 2012
. He reported an additional Executive meeting would be held
on Thursday 21 June
at 12 noon.



5.

Merrick Willis, Civil Service Benevolent Fund

Merrick

thanked PSG for inviting him to the meeting. It has been 3 years
since his last visit.

He wanted to take the opportunity to update on the
significant changes made recently to the Fund.
After 126 years it was
decided to rebrand comprehensively.

Research carried out with civil
servants all over the UK consistently showed that the Cha
r
ity needed to be
clearer about what it does and how it communicates that. With the move
towards more service led support, the time was also right to move away
from the perception that
it
only offer
s

financial assistance. The Fund has
been
rebranded and i
s now called “The Charity for Civil Servants” with a
new logo

and strap line

“for you by you”. This is one of the most important
elements of their visual identity. It’s a visual reminder that

the Charity is
funded by civil servants for civil servants.
I
t
is funded by around
132,000
individual donors, some of whom make a monthly contribution.


Evidence indicated there was confusion over the breadth of services
offered to beneficiaries. With the move towards more service
-
led support
ie offering advice, in
formation and specialist referral as well as financial
assistance, it was time to reflect this in the Charity’s communications. A
new
W
ebsite and publicity material has been developed. The new
material provides a better understanding of what the

Charity
does and how
it helps.


Merrick asked Permanent Secretaries to help him get the message across
to staff on rebranding and the alternative sources of help available.


He
had
attended the NI Support Group AGM on Thursday and paid tribute
to Gerry

Anketell wh
o is a fantastic representative as a volunteer to the
Charity and as Chair of the NI Group.
Both Gerry and Marie Boyd had
been awarded Honorary Life Membership in recognition of their work and
support over a long number of years.
He asked Permanent Secre
taries to
continue to support the Group to ensure that it continues. It is a unique
Group with representatives from each department.


Merrick also paid tribute to the work done last year for the Fund’s 125
th

anniversary fundraising efforts and more recent
ly the NICS Live event in
April and particularly the
“A
pprentice


challenge. A team of young civil
servants
(the Benelephants)
drew up a business plan for the Fund and
came up with
many ideas that are contained in the Charity’s Impact Report
for 2011.


He introduced Sinead Murphy who is
the new Area S
ervices Manager for
NI
. She
replace
s

Sheila Fitzgerald who has moved to GB to become the

3

Charity’s new Money Advice Project Manager. Sinead will be the point of
contact for civil servants
seeking assistanc
e
in Northern Ireland.


Will Haire said the rebrand
ing of the

Charity fits well with Ken Addley’s
work on

NICS Well


and asked if there was any way via our intranets to
perhaps have an electronic version to promote the change and nature of
support as debt manag
ement
is a big issue for many staff. Stephen
Peover said IT

Assist could circulate to all 27,000 staff. Merri
ck can
contact Stephen Peover, DFP and Colm Shannon, EIS via Gerry to
arrange.


Gerry Anketell said he came to PSG last April to appeal for
support for
the
first ever
Fund Week in NI. Against a target of £12,500 to mark the Fund’s
125
th

anniversary the NI

Support Group
had
raised in excess of £36,000.
The
Benelephants had
won the Charity’s Fundraising Award under the
Volunteers Award Scheme

raising £6,778.85 and Connor

Rafferty from
CMED along with

Gerry and Marie will attend the Charity’s AGM in London
o
n 21 June to accept the
ir

award
s
. They will also take this opportunity to
present the Charity with
a cheque for
£36,
5
00 raised during
the last year.

He thanked PSG and their staff for all their help.


Because of the success last year the NI Support Group

will have a
“F
un
W
eek


this year from 24
-
28 September. Gerry Kelly

has confirmed that

NICSSA
will once again
support
the event
this year by
promoting and
hosting
a 5
-
a
-
side soccer tournament on 28 September and hosting it at
the Pavilion complex. It is

hoped to include again a SCS

v
-

MLA soccer
challenge
and a team cycling event.


6.


Liofa 2015 Presentation

Ursula Ui Dhonnaile, the recently appointed Liofa Development Officer in
DCAL thanked PSG for the opportunity to speak about Liofa

2015 which is
a campaign encouraging people to sign up to become fluent in the Irish
Language by 2015.


Ursula explained that Irish has been spoken in Ireland
for 2,000 years and that, although it is believed that between 50 and 90%
of the 6,800 languages

in the world will die during the course of this
century, Irish is not one of those.


Liofa is the Gaelic word meaning
‘fluent’.


The DCAL Minister launched the Liofa campaign in September
2011 with a target of 1,000 people signing up to become fluent in t
he Irish
Language by 2015.


Almost 1,970 have signed up and the revised target is
2015 people by 2015.


The campaign is being promoted via the Liofa website and a bilingual
newsletter.


Other opportunities available in the community to speak the
language i
nclude coffee mornings and some walking groups. Ursula
offered to attend departmental boards to deliver her presentation to
promote Liofa.


Jerome

Dawson gave a read out of the different groups
and individuals who have signed up to the campaign already and

Ursula
updated on cross community events which she is running.


4

Alan Shannon thanked Ursula and Jerome for their presentation and for
their offer to attend departmental boards if invited to do so.


7.

Prospects on Parading

Nick Perry updated on arrangements
to manage upcoming parades. He
advised the Parades Commission are engaging with residents on an
ongoing basis.

8.

Tour de Table

A celebration of the Queen’s Diamond Jubilee

Stephen Peover updated on the celebrations to mark the Queen’s
Diamond Jubilee in
Northern Ireland. Guidance notes will issue to
departments as soon possible.

Nurse of the Year Event

Andrew McCormick advised the Nurse of the Year Awards Event took
place on Thursday evening in the Culloden Hotel.

South West Acute Hospital

Andrew reporte
d the good news that the new South West Acute Hospital
will be opening on 26 June 2012.

Greenmount
Centenary

Celebrations

Gerry Lavery reminded colleagues of the events taking place at
Greenmount Agricultural College this weekend to celebrate its centenary
.

A8

David Orr reported on the A8 litigation legal proceedings.

Follow Up from PSG Away Day

Alan Shannon reported Malcolm McKibbin will circulate a paper next week
as a follow up to the PSG Away Day.




PAULINE BOYLE

15 June 2012