TimeLink Time and Attendance Software

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Nov 29, 2013 (3 years and 9 months ago)

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TimeLink

Time and Attendance Software

A Software Application to Replace the Current
Paper Based, Manual Process

Personal and Academic Excellence

Inspired by a Collaborative and Innovative Learning Environment

Additional Considerations Other Than Paperwork Reduction


Improvement of Fair Labor Standards documentation



Control of processes and “gate keeping”



Standardization of process for all staff



Efficient and easy to use process for all staff



Enhanced timeliness of data processing



Enhanced ability for cost control



Reduction in error rate and real time error identification and correction



Enhanced ability to track and report hourly and overtime pay


Time Clock Biometric Devices



Biometrics verifies the identity of an individual based on six unique feature points of the
finger


it does not record the fingerprint.



Biometrics dramatically reduces time fraud or “buddy punching” in addition to eliminating
the need for immediate administrative help resulting from lost or forgotten badges or ID
numbers.



The device uses a high
-
performance optical sensor to identify or verify a person’s
identity.



A finger is placed on a plastic scanning plate illuminated by an LED light source, the
finger is then scanned and the six point structures are encoded and saved as a
biometric template in numeric format in the local database of the device.



The biometric numeric template created from the six point structures will be matched to
your user ID
-

Social Security numbers or other personally identifiable information are
not used.


Salaried Non
-
Exempt


Custodians, Nutrition Workers, Secretary, Admin Techs, Technical
Support Specialists, Nurses, Instructional Assistants, Maintenance staff,
Lead Technology Specialist, Reprographic Specialist, CLASS Site
Director, MLK PAC Manager



Hourly Employees


Tutors, Substitute Nutrition, Substitute custodian, Athletic Coaches,
Adult Education



Salaried Exempt employees with Secondary Job for Hourly Pay



Salaried Exempt


Teachers,

Counselors, Coordinators, Administrators, Principals, APs,
Athletic Directors, Social Workers, Psychologists, Network Engineer,
Supervisor, Sub Teachers and Sub IA’s




Who Will Be Using The Devices?

What’s Coming Next?




Posters will be strategically placed throughout buildings for initial


communication about the upcoming initiative




Time keeping devices will be installed with Principal/Building Supervisor


input



Implementation Timeline
:



November

-

Walker, Division Administration, Division Annex (CHS),
Adult Education


At the same time, enroll staff division wide


These groups will also fill out time sheets so that we can validate
current system with new system



December



All others



All staff will use new system only going forward

How You Can Help:




Communication is key


be informed and help staff understand


the reasons behind this initiative




Generate positive, enthusiastic awareness about TimeLink




Be a “Champion” leader of this project