06-20-13 ACT IAC CT SIG Agenda and Notesx

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Oct 22, 2013 (3 years and 5 months ago)

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ACT/IAC C&T SIG
Meeting

19 June 2013

Agenda/Notes



Introductions (Adelaide)



Change in Leadership (Adelaide)



Logistics



Day and Time Change

o

Survey

o

First Wednesday of month? Same time

o

Try other times?

o

Other locations?



Next month meeting agenda

o

Any volunteers



Annual calendar going forward



List of Possible Speakers, Sponsors,
etc.

(by subject areas)



Ways to Get
Volunteers

o

Weekly ACT/IAC Newsletter and Request for Volunteers



To John, cc Linda and Rachana

o

Weekly Newsletter to SIG Members (over

600) focused on volunteer opp
ortunities



Start next week

o

First Annual SIG/Volunteer Speed Dating Event (September)

o

Fellows Event
to Brief Fellows, Voyagers and Partners on SIGs (Rachana) (August)

o

Partner with other SIGs and Program Committee



Leaders Needed

(Let Rachana/Linda know if interest)

o

Program Chair

o

Content/Knowledge Chair (KBroker)

o

Membership Chair?

o

Intelligence Tradecraft (Need Co
-
Chairs)

o

Knowledge Mgmt Sub Committee (Need Co
-
Chairs)

o

Open Data (Need one Industry Co
-
Chair)

o

Shared Services (Need Co
-
C
hairs)



Confirming Existing Leadership

o

Linda, Rachana

o

Iqbal (Communications)

o

George, Stephanie (fin mgmt.)

o

Sadie (Open Data)

o

Jonathan, Laura (IS Standards)

o

Melissa, Geary (Mobility)

o

Matthew, Michael (IV&V/Governance)



Committees/Working Groups



Program
Committee

(Rachana)



Do Not Pay Executive Session



Mobility (Melissa.Geary)



Financial Mgmt

(George, Stephanie)



Need Volunteers



Open Data

(Sadie, Adelaide)



Status

o

Survey almost done.

o

Dry run with Bethany.

o

Finalize list of interviewees

o

Match 2 interviewers wit
h each interviewee

o

Document responses with Survey Monkey



Need Co
-
Chair



Need Volunteers



IV&V

(Michael, Matthew)



Are they interested in changing to Governance with New Project Proposal
?



Contacted by Dennis McDonald

re new Project

or should we make this a working group?

We can keep
IV&V and set up separate as Work Group/Project.



Doing research on How the Sequester is Impacting IT Projects. Interviews are being set up and he is
beginning to formulate questions. Would like to team

with ACT/IAC.



See:

o

"A Project Manager's Perspective on the Cost Impacts of the
Sequestration
"
http://www.ddmcd.com/sequester.html

o

"More Thoughts on the Budget
Sequestration

Impact on Project
Budgets"
http://www.ddmcd.com/sequester2.html



Need Volunteers



Info Sharing




Standards Subcommittee

(Jonathan and Laura)

o

NIEM

o

Follow up on Paper



Open Data Subcommittee?

(roll in from Working Group)



Knowledge Management Subcommittee

(first project is internal ACT/IAC KM)

(Update from Linda)



Status:

o

Really need to accelerate with web roll out



Ontology



Process/Procedures



Future State

o

Need Volunteers



Need Leadership



Shared
Services

(Update from Linda)



Project
:
Supporting ACT/IAC EC Board with Shared Services Event on September 12 (w/Acquisition SIG)

o

Adam Goldberg and Mike Howell on ACT EC; Sherry Dan Chenok on IAC EC

o

Location:

Washington Convention Center



Large plenary room
(600 people)



4 break out rooms (285 people theater style)

o

Charges:

Complimentary for govt



Grab and go stations for govt to purchase lunch

o

C&T



Plenary Panel Session:

(CFO, CIO, CAO (one of agencies that is currently acting as
Shared Service Provider, Comme
rcial)



Proposed n
ames being sent by Dan/Sherry



Looking for Innovative Approach to Panel



Concurrent Working Sessions (EC handling)



Lunch



After lunch, Half hour to network with shared service providers at tables (“Bird of a
Feather”)



Panel
s
: Becoming a
Shared Services Provider: Things You Really Needed to Know

(C&T)



CIO, CFO, CAO, Commercial



Continuity Focus:



MOC, Activities Pre
-
Event



Post
-
Event



Priority 1 is to identify speaker candidates for the panels (COB Monday, 24 June 2013)



Invitations out by end
of next week.



Anyone interested in helping plan
?

(start immediately inviting panelists, but then break
until speaker prep and actual event)



Intelligence Methodologies and Tradecraft

(Update from Linda)

o

Project Proposals

o

Gaming Industry and Applicability to

Govt

o

Combining Different Types of Intelligence (Multi
-
INT)

o

Data Governance as part of Intelligence Cycle



Web Modernization Effort (Several things need to be accomplished by June 28)

(Mark)



SIG Overview (Linda/Rachana/Icqbal): This is your PR page that is

seen by everyone and is your chance to
sell your community to others. Each community currently has an overview of its purpose and mission on
our existing SharePoint site. However most of these overviews are outdated and/or inaccurate. Since this
will b
e the one portion of your community that is displayed to the general public on the website, we
would like each community to review its overview and update as appropriate. Please include the
following information:

o

the general purpose for your community in
easy
-
to
-
understand language

o

types of projects and activities your community undertakes

o

value of participation for both Government and industry
-

feel free to include examples of some
past projects

o

information regarding recurring meetings, if you have them
(e.g. monthly SIG meetings)

o

point of contact to obtain additional information



Community Leadership: Review and update your list of leaders.

o

Documents and Links to Be Transferred (Linda and others as identified): Please identify the
documents and externa
l links that you would like to move to the new website. Our review of the
items on the existing website indicates that many are out of date. Therefore, we need to rely on
your identification of the information that is still relevant to your community.



Committees: We are using the term "sub
-
communities" to define the committees, working groups, and
other projects within your community. Please identify active sub
-
communities, along with identification
of current leaders. We will also need a description

of the sub
-
community, along with any documents,
links, or other material you want us to transfer over. Our current SharePoint site does not appear to
accurately reflect all of your activities, so please take the time to help us bring this up to date. Ea
ch
committee needs to do this. Email will be sent out to Committee leaders. Due June 28)



Chair Meeting Update

(Rachana)

o

Change in EC Leadership



Jim Williams (Govt)



Rick Holgate (Industry)



New Members



Adelaide



Mary Davie

liaison from ACT EC to SIGS



Mtg be
tween EC and GAP Members this week (John will let us know who attended)



August 1. Fellows Program Event to Introduce SIGs (Rachana)



August 1.
SIG Annual Plans
and GAP Nominations Due. Start discussing with
Committees. More detailed instructions in next

couple weeks. Focus on
metrics/measurement

o

SIGs’ support of ELC

(John)



Need two volunteers from C&T to work with ELC Committee. Respond to email that will
be sent out in next couple days

o

OMB Request

(Update from Linda)



On April 9 ACT
-
IAC hosted a senior

level collaborative event in cooperation with
OMB.


Approximately 50 senior executives from government and industry
participated.

Four areas of recommended ACT/IAC support




Encourage Collaboration and Shared Governance


PROPOSED RECIPIENT


Collaboratio
n and Transformation SIG

o

Establish a Quad Council or CXO Council made up of leaders from the
different communities to share ideas and break down barriers to
progress

o

Re
-
energize and drive a new “Mythbuster’s” campaign to improve
communication with the goal

to run better acquisitions with better
outcomes for the government.




Follow up: Linda set up con call with any interested SIG members and Acquisition and
Small Biz SIG (Jeremy and Steve
) Any

interest?