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SHORELINE COMMUNITY COLLEGE

DISTRICT NUMBER SEVEN

COLLEGE COUNCIL

APRIL 19
, 2011


S U M M A R Y


REVISED (May 3, 2011)


Present
:

Paul Fernandez,
Guy Hamilton,

Jim Hills,

Barbara Kristek, Ruby Kwong,
Lee
Lambert,
Victoria Lauber
,

Xiaolin Mo,
Gary Parks,

Kevin Severud,
Stephen Smith,
Terry
Taylor,
Adam Witt


Not in Attendance
:

Mariko Kakiuchi
,

Tasleem
Qaasim,

Yu Ning Tsai, Shen
-
Ting Tung
,
Holly Woodmansee


Co
-
Chairs
:
Gary Parks

and
Adam Witt


(
April 19
, 2011

Meeting: Facilitated by
Gary Parks

until n
ew Co
-
Chair voted in.
The
m
eeting was then Co
-
Chaired by Kevin Severud and Adam Witt
)


Recorder
:
Lori Yonemitsu



STANDING ITEMS


1.

REVIEW MEETING
SUMMARY


MARCH 1
5
, 2011


Changes: a correction and a

clarification was made

to the March 15
, 2011

College
Council Meeting Summary.


By a thumbs
-
up consensus, the Council approved the
March 1
5
, 2011

Summary
as
amended.



2.

C
HANGES TO THE
APRIL 19
, 2011

COUNCIL AGENDA


MOVE

(Agenda item #
9: Election of Chairs


Spring Quarter 2011 to Agenda item #4
)

ADD

(Agenda item #
4
A
):

Board of Trustees

April 27, 2011 Regular Meeting Agenda


ADD

(Agenda item #
4B
): Legislative Update


By a thumbs
-
up consensus, the Council approved the
April 19
, 2011

Meeting Agenda as
amended
.


3.

OPEN COMMENT PERIOD


Jim stated
that the
2011
Summer

(
featuring
campus based
summer events on the cover
)

and Fall

(
featuring

a student

on the cover
)
Class Sche
dules are
in pre
-
production. T
he
Summer Schedule should be available in a few days
.



Guy shared that the Biotech Program
received a grant and in addition, will be hosting a
conference on campus.


Xiaolin

and other students went to the DECA Nationals with several teams and/or
individuals receiving honors.



SHORELINE COMMUNITY COLLEGE

DISTRICT
NUMBER SEVEN

COLLEGE COUNCIL

APRIL 19
, 2011

Page
2

of
5


NEW
BUSINESS


4
.

ELECTION OF CHAIRS


SPRING QUARTER 2011


Per College Council Operating Procedures,
a Student member and a Classified Staff

member, serve as the Cou
ncil’s Co
-
Chairs during the spring

quarter.
Student member
Adam Witt
will continue to serve as the
Student

Co
-
Chair in order to fulfill the two
-
quar
t
er
term for Co
-
Chairs. Kevin Severud volunteered

to serve as the Co
-
Chair from the

Classified Staff

constituency.




By a thumbs
-
up consensus, the Council
approved Classified Staff
Member
Kevin Severud
to serve as Council Co
-
Chair for the
Spring 2011

Quar
ter.


4A
.

BOARD OF TRUSTEES APRIL 27, 2011 MEETING AGENDA


Lee
shared with the Council, the

items on the agenda
for the Board of Trustees Regular
Meeting of
April 27, 2011
.

He added that the Assistant Attorney General Kristen Kelley
will be leaving her position and her last Board Meeting at Shoreline will be on the 27
th
.
In response to a question from Gary, Lee stated that the Office of the Attorney General
appoints an Ass
istant Attorney General to a college.


4B
.

LEGISLATIVE

& BUDGET

UPDATE


The Senate approved its budget on April 18. Lee and Jim
went to Olympia on the 18
th
,
had an opportunity to speak to a number of Representatives and Senators and
advocated for
individual college flexibility in meeting reduction targets. Both Lee and Jim
anticipate that the Governor will call a special session.


Jim shared that Senator Paull Shin is sponsoring a bill related to increasing sales tax by
1%.


4
.

CLASSIFIED TRAINI
NG & STAFF DEVELOPMENT BY
-
LAW CHANGE



Arlene Strong, Secretary Supervisor and Classified Training and Staff Development
Committee

member

provided an overview of the

Shoreline Community College
Classified

Training and Staff Development

(4/98; revised 6/04)

document

containing
“tracked changes
.
” The proposed change,
by way of addition
,

to the REQUESTS TO
ATTEND PROFESSIONAL PROGRAMS BY
-
LAW


Criteria For Application And Review

section
:


If funding is available at the end of the year and a person’s conferenc
e
expenses exceed the $225 limit or their training expenses exceed the
$150 limit, they may apply for additional funding based on complete and
documented expenses.


In response to questions from the Council, Arlene stated that the change does not have
cont
ractual obligations

and
the fund
does not
roll over from one year to the next
. In
addition, she confirmed that the whole Classified Training and Staff Development
Committee would make the decisions regarding applications for additional fund

SHORELINE COMMUNITY COLLEGE

DISTRICT
NUMBER SEVEN

COLLEGE COUNCIL

APRIL 19
, 2011

Page
3

of
5


By a thumbs
-
up

consensus, the Council approved
the addition to the
Criteria For Application And Review section contained in the REQUESTS
TO ATTEND PROFESSIONAL DEVELOPMENT PROGRAMS BY
-
LAW

on the
Shoreline Community College Classified Training and Staff Development
document.



NEXT STEP(S)
:



The document containing the “tracked changes” will be forwarded to the
President’s Senior Executive Team (P/SET) for review and action


5
.

POLICY 3800 REVISIONS


Sharon Wines
,
Confidential Assistant and Sustainability Chair provided an

overview

of
document
s related to Policy 3800 (
Environmental) including one containing the

“tracked
changes”

on the Policy and Procedural Guidelines. Sharon noted that the proposed
revisions to the Policy and Procedural Guidelines were made to comply with the Climate
Action Plan and the Department of Ecology’s Greenhouse Gases requirements.”


In response to a q
uestion from Terry, Sharon noted that the Sustainability Committee will
continue to exist however, that the premise for the committee’s work is that
environmental responsi
bility and sustainability is

“everybody’s responsibility.”


Members of the Council di
scussed whether to reference the CTR (Commute Trip
Reduction)

law

in the Procedural Guidelines, the
level of participation in the CTR by
members of the campus community (riding the bus, telecommuting, for example)
and
closing the campus on Fridays

as a pos
sible solution. (Lee noted that

there is a state
law that requires state agencies, colleges and universities to be open Mondays


Fridays
from 8:00 A.M.


5:00 P.M.

He added that some colleges comply with the law in
different ways and hence, are in opera
tion for 4 days per week.)


Recommendation from the Council for #7 on the Procedural Guidelines:


From
:
Encourage conservation

of fuels through the promotion of bus, van and carpool
use, bicycles, and other sustainable methods of transportation.


To
:
Encourage con
servation

of fuels through the promotion of bus, van and carpool use,
bicycles, and other sustainable methods.
of transportation.


By a thumbs
-
up consensus, the Council approved
the changes to Policy
3800 (including the Procedural Guidelines)
as proposed by the
Sustainability Committee and the change to #7 as recommended by the
College Council.





SHORELINE COMMUNITY COLLEGE

DISTRICT
NUMBER SEVEN

COLLEGE COUNCIL

APRIL 19
, 2011

Page
4

of
5



NEXT STEP(S)
:



Policy 3800 and its Procedural Guidelines

containing the “tracked changes” will
be forwarded to the President’s Senior Executive Team (P/SET) for review and
action


6
.

ACADEMIC REORGANIZATION


Terry referred to the Shoreline Community College Decision Information Flow Chart
(2004) and spoke about

wanting the College Council to pursue the “bi
-
directionality”
process as reflected on the chart. With the Dean from his division leaving the College
shortly, Terry stated that reorganization is going to have to be considered and stressed
the importance f
or proactive discussions to take place. He asked the Council for
guidance so that “we
begin a process by working thr
ough the Vice President for
Academic Affairs to/through an
involved campus wide discussion regarding
reorg
anization.



Barb expressed that
staff from the academic areas would like to be involved in
discussion related to reorganization and spoke about the impact to staff members when
changes are made.



Guy inquired about the assembling of the group, similar to the VCLT (Virtual College
Leade
rship Team), that Lee mentioned at the last All Campus Meeting

a group to

look
at what the College will look like in the future.

Guy asked Lee if

the Senior E
xecutive
Team (SET) is going to
determine the membership of the group and stated that there
was c
riticism related to the populating of the VCLT

“that people were handpicked.”


Gary spoke of the importance of getting recommendations from the unions and
restructuring being a negotiable item.


Lee responded that the SET is working on setting the framewor
k for the group.


Terry spoke about how t
he role of a Dean has changed, moving from division level work
to institutional work. He mentioned the possibility of the College moving toward having
less Deans and the use of Division Chairs (who continue to
teach). “
We need to start
talking about what our possibilities might be.



Regarding reorganization, Guy stressed the need “to

figure out some standardization
,
uniformity.”

It is t
ime to engage all the constituencies.

Everybody has to think about
these

things.

Each division does things differently.



Lee agreed with Terry about the shifting role of the Deans. “They
have more o
f an
external interface now, are involved in grant writing, and have responsibilities tied to
contractual
and legal matters.”


FUTURE AGENDA ITEM
: The Communicative Functions of the College Council

SHORELINE COMMUNITY COLLEGE

DISTRICT
NUMBER SEVEN

COLLEGE COUNCIL

APRIL 19
, 2011

Page
5

of
5


7
.

STUDENT EMAIL ACCOUNTS


Terry spoke about the challenges on multiple fronts related to the College not requiring
that students use a Shoreline email account for College related comm
unication and
classes.

He asked about whether requiring students to use a Shoreline email account
would involve a policy

change. Members discussed whether making Shoreline email
accounts mandatory for students.
Barb noted, “T
here may be a student popula
tion
that
don’t do email.”


Discussion followed about the possibility of using student photo I.D.s.

with Kevin noting
the importance of identifying roadblocks that prevent the College from pursuing such
initiatives.

“Is this a technology challenge or a people challenge?”


FUTURE AGENDA ITEM
: Have Gary Kalbfleisch from T.S.S. and someone from
Enrollment Services attend a College Council meeting for “Q & A.”


8
.

MARKETIN
G OPPORTUNITIES FOR THE COLLEGE


Du
e to the high

number of residents

who will not be able to get into colleges in their
home state of California,
Terry spoke
about strategically marketing Shoreline’s online
classes to prospective students in California.



The Council discuss
ed

non
-
print

and less expens
ive

way
s

to market the College, the
analytics of the SCC website and the benefits of having an active presence on Twitter,
Facebook and You Tube.



NEXT MEETING


Tuesday, May 3
, 2011
;

2:00


4:30 PM; Board Room