Electronic Resource Management

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Nov 18, 2013 (3 years and 11 months ago)

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ERM Workshop, ELAG 2005

Electronic Resource
Management

ELAG 2005 Workshop 6


ERM Workshop, ELAG 2005

Who are we? Where are we?


ERM Workshop, ELAG 2005

Who are we?

C.
-
A. Borgeaud CH

M. Carden UK

K. Clara CH

R. Davies BE

N. Dužević SI

D. Höppner DE

G. Karetka CH

R. Koopman NL


P. Landry CH

L. Lindström SE

M. J. Lloret Alcaiz CH

M. Micheloud CH

A. Scolari IT

B. Signori CH

C. Sironi

F. Zanardini CH



ERM Workshop, ELAG 2005

Where are we?


Nearly one
-
third of the libraries
represented spend more than 60% of
their acquisitions budget on e
-
resources


Half the libraries got more than 50%
of their e
-
resources through a
consortium


One quarter of libraries expect to
implement ERM within 3 years


ERM Workshop, ELAG 2005

Workshop programme


Why Electronic Resource
Management?


Selection and acquisition


Licensing and access management


Resource discovery and use


Integrating with library systems and
structures


ERM Workshop, ELAG 2005

Selection and acquisition


ERM Workshop, ELAG 2005

Selection and acquisition


Identify


Trial



Negotiate


Approve


Fund accounting


Purchase / receive


Renew


Maintain


Preserve



ERM Workshop, ELAG 2005

Selection and acquisition


Most important benefits


Identifying the right materials


Saving time and money by sharing and
communicating information (workflow)
concerning trials, terms and conditions,
renewal, usage statistics


Keeping holdings information up
-
to
-
date


Ensuring that electronic resources are
available


ERM Workshop, ELAG 2005

Licensing and access


ERM Workshop, ELAG 2005

Licensing and access


Type of user


Number of users


Type of use


Course packs, ILL, printing, electronic
storage, reserve room


Type of material


Including legal deposit


Format


Duration



ERM Workshop, ELAG 2005

Licensing and access


Inform staff about full terms and
conditions (scanned document and/or
simplified text)


Enforce access for what can be easily
enforced (e.g. block databases where
the user does not have access) and
inform where easily informed, but...


Pass over the rest in silence (e.g.
distributing copies over Internet)


ERM Workshop, ELAG 2005

Resource discovery and use


ERM Workshop, ELAG 2005

Resource discovery and use


Search


Catalogue


Everything the library “has” or everything to
which the library has access?


External databases


Library portal


Discovery and search services


Digital asset management system


Internet search engines




ERM Workshop, ELAG 2005

Resource discovery and use


Link resolver


Browse


A
-
Z lists


Subject
-
oriented lists


Produced from


Library catalogue


ERM knowledge base


Additional separate database, e.g. supplied
by third party



ERM Workshop, ELAG 2005

Integration of ERM with
other library systems


ERM Workshop, ELAG 2005

Integration


Integrated library system, including
catalogue and acquisitions modules


Library portal


Digital asset management system


Link resolver


Proxy server


Learning content management system


Consortial systems vs. local systems



ERM Workshop, ELAG 2005

Integration


Useful to have a simple, clear graphic
representation of how ERM
integrates with other library system


ERM Workshop, ELAG 2005

ERM


ERM Workshop, ELAG 2005

Last words


It’s a big problem …


… that may require a big solution


Re
-
thinking or re
-
working library systems


Favour action on consortial level


Factors on which ERM solutions
should be judged include:


integration


interfaces


architecture


knowledge base


ERM Workshop, ELAG 2005

1. You are granted a nonexclusive, nontransferable, limited license to access and use for research
purposes the output of the ELAG 2005 Electronic Resource Management Workshop (hereafter
known as "the Workshop Materials") made available to you. This license includes:

(a) The right to electronically display this material which is limited to no more than one person at
a time;

(b) The right to obtain a printout of the Workshop Materials via printing commands and to create
a single printout of materials downloaded;

(c) The right to retrieve via downloading and store in machine
-
readable form for no more than 90
days, primarily for one person's exclusive use, a single copy of insubstantial portions of those
Workshop Materials.

2. To the extent permitted by applicable copyright law and not further limited or prohibited by the
supplemental terms, you may make copies of printouts and distribute printouts and copies.

3. Except as specifically provided in Section 1, you are prohibited from downloading, storing,
reproducing, transmitting, displaying, copying, distributing, or using Workshop Materials.

4. All right, title, and interest (including all copyrights and other intellectual property rights) in the
Workshop Materials (in both print and machine
-
readable forms) belong to Rob Koopman. You
acquire no proprietary interest in the Workshop Materials, or copies thereof.

5. Except as specifically provided herein, you may not use the Workshop Materials in any fashion
that infringes the copyrights or proprietary interests therein.

6. You may not remove or obscure the copyright notice or other notices contained in the
Workshop Materials.

7. Other provisions that govern your use of the Workshop Materials are set forth in your
applicable price schedule, the supplemental terms, online descriptions of files, online notices
following file selection, and individual documents, all of which are incorporated by reference
into these General Terms and Conditions.

8. Only individuals authorized by the subscribing organization may access and use the Workshop
Materials.

9. Materials and features may be added to or withdrawn or otherwise changed without notice.