Electronic Resource Management


Nov 18, 2013 (4 years and 5 months ago)


ERM Workshop, ELAG 2005

Electronic Resource

ELAG 2005 Workshop 6

ERM Workshop, ELAG 2005

Who are we? Where are we?

ERM Workshop, ELAG 2005

Who are we?

A. Borgeaud CH

M. Carden UK

K. Clara CH

R. Davies BE

N. Dužević SI

D. Höppner DE

G. Karetka CH

R. Koopman NL

P. Landry CH

L. Lindström SE

M. J. Lloret Alcaiz CH

M. Micheloud CH

A. Scolari IT

B. Signori CH

C. Sironi

F. Zanardini CH

ERM Workshop, ELAG 2005

Where are we?

Nearly one
third of the libraries
represented spend more than 60% of
their acquisitions budget on e

Half the libraries got more than 50%
of their e
resources through a

One quarter of libraries expect to
implement ERM within 3 years

ERM Workshop, ELAG 2005

Workshop programme

Why Electronic Resource

Selection and acquisition

Licensing and access management

Resource discovery and use

Integrating with library systems and

ERM Workshop, ELAG 2005

Selection and acquisition

ERM Workshop, ELAG 2005

Selection and acquisition





Fund accounting

Purchase / receive




ERM Workshop, ELAG 2005

Selection and acquisition

Most important benefits

Identifying the right materials

Saving time and money by sharing and
communicating information (workflow)
concerning trials, terms and conditions,
renewal, usage statistics

Keeping holdings information up

Ensuring that electronic resources are

ERM Workshop, ELAG 2005

Licensing and access

ERM Workshop, ELAG 2005

Licensing and access

Type of user

Number of users

Type of use

Course packs, ILL, printing, electronic
storage, reserve room

Type of material

Including legal deposit



ERM Workshop, ELAG 2005

Licensing and access

Inform staff about full terms and
conditions (scanned document and/or
simplified text)

Enforce access for what can be easily
enforced (e.g. block databases where
the user does not have access) and
inform where easily informed, but...

Pass over the rest in silence (e.g.
distributing copies over Internet)

ERM Workshop, ELAG 2005

Resource discovery and use

ERM Workshop, ELAG 2005

Resource discovery and use



Everything the library “has” or everything to
which the library has access?

External databases

Library portal

Discovery and search services

Digital asset management system

Internet search engines

ERM Workshop, ELAG 2005

Resource discovery and use

Link resolver


Z lists

oriented lists

Produced from

Library catalogue

ERM knowledge base

Additional separate database, e.g. supplied
by third party

ERM Workshop, ELAG 2005

Integration of ERM with
other library systems

ERM Workshop, ELAG 2005


Integrated library system, including
catalogue and acquisitions modules

Library portal

Digital asset management system

Link resolver

Proxy server

Learning content management system

Consortial systems vs. local systems

ERM Workshop, ELAG 2005


Useful to have a simple, clear graphic
representation of how ERM
integrates with other library system

ERM Workshop, ELAG 2005


ERM Workshop, ELAG 2005

Last words

It’s a big problem …

… that may require a big solution

thinking or re
working library systems

Favour action on consortial level

Factors on which ERM solutions
should be judged include:




knowledge base

ERM Workshop, ELAG 2005

1. You are granted a nonexclusive, nontransferable, limited license to access and use for research
purposes the output of the ELAG 2005 Electronic Resource Management Workshop (hereafter
known as "the Workshop Materials") made available to you. This license includes:

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a single printout of materials downloaded;

(c) The right to retrieve via downloading and store in machine
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Workshop Materials.

2. To the extent permitted by applicable copyright law and not further limited or prohibited by the
supplemental terms, you may make copies of printouts and distribute printouts and copies.

3. Except as specifically provided in Section 1, you are prohibited from downloading, storing,
reproducing, transmitting, displaying, copying, distributing, or using Workshop Materials.

4. All right, title, and interest (including all copyrights and other intellectual property rights) in the
Workshop Materials (in both print and machine
readable forms) belong to Rob Koopman. You
acquire no proprietary interest in the Workshop Materials, or copies thereof.

5. Except as specifically provided herein, you may not use the Workshop Materials in any fashion
that infringes the copyrights or proprietary interests therein.

6. You may not remove or obscure the copyright notice or other notices contained in the
Workshop Materials.

7. Other provisions that govern your use of the Workshop Materials are set forth in your
applicable price schedule, the supplemental terms, online descriptions of files, online notices
following file selection, and individual documents, all of which are incorporated by reference
into these General Terms and Conditions.

8. Only individuals authorized by the subscribing organization may access and use the Workshop

9. Materials and features may be added to or withdrawn or otherwise changed without notice.