Production - Kova Solutions

snortfearServers

Dec 4, 2013 (3 years and 8 months ago)

118 views




General

Kova Solutions is committed to developing high quality IT solutions meeting the needs of all our
customers. The company is utilizing the latest industry standard server and web technologies and
development methods. Kova Solutions is
utilizing a unique application framework and code generation
engine, which allows rapid and reliable development of robust applications.

Kova Solutions, in collaboration with Cardamel Consulting, Inc., has used this technology to create a
seamless, real ti
me integration, with Microsoft Dynamics SL for financial processing and reporting
purposes.

The entire application fully leverages the latest Microsoft technologies including Microsoft Windows
Server, Microsoft SQL Server, Microsoft.net, Microsoft IIS Serv
er and Microsoft SQL Server Reporting
Services.

General Features:



Web
-
Enabled Application



Business Unit Hierachy



Built
-
In Workflow System

-

Customizable, Business Unit
Specific Templates

-

Tasks / Emails

-

Daily Notification System



Built
-
In

Document Generation System

-

HTML Templates

-

HTML / PDF Output



Role
-
Based User Model

-

Data Access Control


-

Type of Data


-

Scope of Data Based
on Business Unit Hierarchy

-

Availability of Functionality

-

Customizable Home Page


-

Bulle
tins


-

Dashboard


-

HTML Controls



Reporting

-

Open Database

-

Kova Standard Reporting Tool:
Microsoft SQL Server Reporting

-

Crystal Reports / MS Access

-

40+ Standard Kova Reports
Included

-

Dashboard Tools



Kova Web Professional

Turn leads into prospects with Kova’s Web Brochure that allows your prospects to self
-
demonstrate your
community, configure their own home, self
-
select interior configurations and exterior finishes and even
print out their own home brochure.




Map Browser



Rule
-
Based Graphical Option Configurator

-

Shared Configuration Data with Kova Sales Office


-

Real
-
Time Marketing Data

-

AJAX
-
Based Technology



Personalized Brochure



Automated Prospect Follow
-
Up



Lead Management



Direct Integration with Kova Market Home
Inventory






Sales Office

Prospects become buyers when using the Kova prospecting and presentation tools including
customizable campaigns and follow up workflows. Full customer history is provided through the
generation of a complete sales contract and

agenda package directly from the application.

Once your prospect becomes a buyer, Kova manages all contracting, deposits, contingencies, change
orders, cancellations, lot transfers and market homes.



General Features:



Prospecting

-


Customizable Follow
-
Up
Workflows


-

Tasks and Emails

-

Prospecting Letter Generation

-

Customizable
Templates

-

Single or Multiple
Customers

-

Prospecting Emails

-

Single or Multiple
Customers

-

Customizable Registration
Cards and Prospect Ratings

-

Trackable Community and
Model Interest

-

Marketing Source History

-

Customer History with Notes

-


Multiple Customer Contacts



Rule Based Graphical Option
Configurator

-

Community Maps with Lot Status

-


Lot Fit Rules

-

Anti
-
Monotony Rules

-

Model Option Ru
les

-

Embedded Presentation Graphics


-

Photos, Renderings, Etc.

-

Mortgage Calculator



Fast and Easy Data Setup



Multiple Sales Worksheets



Shared Configuration Data with Kova
Web Pro

-

Up
-
to
-
Date Data



Custom Options



-

Seamless Integration

-

Custom Option A
pproval
Process



Data Driven Pricing

-

Multiple Prices per Home

-


Effective Dates

-

Expiration Dates

-

Option Availablity



Contracting

-

Customizable Templates

-

Multi
-
Buyer Capabilities

-

Realtor Information Tracking

-

Mortgage Information Tracking

-

Additional Provisions

-

Price Adjustments

-

Referral Fees

-

Lot Holds




Deposit Management

-

Calculation of Required
Deposits

-

Deposit Payment Plans

-

Tracking of Deposit Payment
Statuses

-

Tracking of Deposit Checks

-

Accounting Integration for
Deposits a
nd Returns



Contingencies

-

Tracking of Contingency Status



Change Order Management

-


Seamless Integration with
Production

-

Contractual Change Orders




Cancellations



Backup Offers



Market Homes



Traffic Reports

-

Customizable Traffic Types



Surveys

-

Customizable Templates



Closing Entry Automation

-

Financial Parameters

-

Customizable Templates

-

Automated Accounting Journal
Entry Generation








Design Center

Once your customer buys a home and has selected the lot, model and major str
uctural choices, the
customer can complete the home with Kova’s Design Center. Kova guides customers through option
choices from flooring to appliances to cabinets and more. The graphic presentation system provides an
organized process for the sales pers
on to effectively sell these options. Kova is also web accessible so
customers can design their dream home at their leisure

resulting in a more customer
-
centric experience.

General Features:







Rule
-
Based Graphical Option
Configurator

-

Community Maps with Lot Status

-

Lot Fit Rules

-

Anti
-
Monotony Rules

-

Model Option Rules

-

Embedded Presentation Graphics


-

Photos, Renderings, Etc.

-

Shared Configuration with Kova
Web Pro



Custom Options

-

Custom Option Approval Process

-

Redlining

-

Se
amless Integration



Contracting

-

Customizable Templates



Deposit Management

-

Calculation of Required
Deposits

-

Deposit Payment Plans

-

Tracking of Deposit Payment
Statuses and Deposit Checks

-

Accounting Integration for
Deposits and Returns



Change Orders

-

Seamless Integration






Accounting

Since Kova is built on all Microsoft technologies, it is a natural transition to use Microsoft Dynamics SL as
the Financial Management and Accounti
ng system. Kova teamed with Cardamel Consulting to create a
full, real
-
time integration between Kova’s Production Management system and Accounting. Cardamel
chose Microsoft Dynamics SL for its Multi
-
Company with Intercompany processing capabilities, ease

of
use, hundreds of standard reports, and its flexible, customizable user interface.







General Features:



Automated Accounting Integration

-

Vendor Database Updates from
Solomon

-

Unique Accounting Transaction
Template Technology


-

Automatic “Coding” to
GL and SL Project Management


-

Account Number / Sub
Account / Project



Payments

-

Purchase Orders

-

Variance Purchase Orders

-

Vendor Back Charges

-

Invoices

-

Service Orders

-

Deposit Returns

-

Referral Fees



Journal Entries

-

Closing

Entries

-

Automated Prepaid Transfers

-

Deposits

-

Customizable Template Based
Journal Entries



Solomon

-

Solomon Features





Order Management

Once a home is released to production an order is created as the first step in the building proce
ss. Kova
gives you an easy way to transition the home from the Sales Office over to Construction. This includes
creation of the bill of materials, plan specific activities and attaching preferred vendors selected during the
bidding process to the related

activities and creating the purchase orders.


General Features:



Tracking of Plan Statuses



Tracking of Building Permit Status



Attachments



CAD Integration to Lot Specific Plans
Supported by Blackpoint




Custom Option Processing



Customizable Phased
Purchase Order
Release Workflows



Managing of Cancellations to Market
Home or “Dirt”







Production


Once the order is complete, the schedule is created and production begins. Kova has the true critical
path scheduling to schedule through con
struction. Builders approve purchase orders in the field directly
from the schedule and can communicate with vendors and the back office from the field so information
is current and complete.





General Features:




Production Batches



Job and Data Distribution

-


Start Sheets

-


Lot Specific Plans

-


Custom Options



Scheduling

-


Based on Critical Path Method

-


View Schedules by Job or by
Batch

-


Easy Templates

-

Tracking Scheduling Exceptions

-

Work Day Calendar

-

Vendor Lead T
imes



Purchase Orders

-

UPM and/or Bid Based Line
items

-

Intersecting Options and
Inclusions

-

Date Driven Costing

-

Automation of Tax Calculators




Variance Purchase Orders

-

Direct or Indirect



Invoices

-

VPO

-

Service Order

-

Home/Community



Journal
Entries

-

Automated Journal Entry
Generation



Job Cost

-

Full Job Costing

-

Customizable Document
Template



Vendor Reassignment



Automated Change Order Processing

-

Automated User
-
Controlled PO
Modifications

-

Automated User Controlled
-
Controlled Schedule Cha
nge








Vendor Portal

Kova’s

Vendor Portal lets you maintain real
-
time information between the office, the field staff and
vendors creating visibility and accuracy. View scheduling, change orders and notifications to plan work
crews and inventory. Reduce data entry and review invoi
ces 24/7 while keeping on budget and on track.





General Features:



Customizable Vendor Portal Home
Page

-


Bulletins

-

Master Plans

-

Bid Documents

-

Vendor Feedback



Jobs and Data Distribution

-

Start Sheets

-

Lot Specific Plans

-

Custom
Options

-

Support for Non
-
Kova Jobs



Scheduling

-

Viewing and Search of
Scheduling Activities

-

Printable Vendor Schedule



Purchase Orders

-

Complete POs

-

Viewable POs


-

Payment Statuses


-

Check Numbers


-

Paid Dates

-

Printable Purchase Order and
Purcha
se Order List



Variance Purchase Orders

-

View VPO’s


-

Payment Statuses


-

Check Numbers


-

Paid Dates

-

Printable VPO’s



Vendor Back Charges

-

View Back Charges

-

Adjustment Statuses

-

Check Numbers

-

Adjustment Dates


Customer Service

Once the
house has closed, the work is not over for the builder. Kova allows the builder to have a
complete history of the house, including the vendors, so the Customer Service Team can effectively
communicate with the homebuyer. The builder can also allow the bu
yers to submit and check the

status
of service requests and service orders over the internet via the Homebuyer portal.





General Features:



Home History / Customer History

-

Notes

-

Pre and Post
-
Closing

-

Warranty Date Tracking

-

Home
Specific Vendor List



Service Requests

-

Multiple Items

-

Service Contact

-

Service Call Info



Service Request Items

-

Defect Group

-

Locations

-

Attachments



Service Orders

-

Multiple Items

-

Multiple Service Orders



Service Order Items

-

Warranty / Payables



Appointment Calendar

-

Service Coordinators

-

Service Technicians



Letter Generation

-

Customizable Templates

-

Single or Multiple Customers



Emails

-

Single or Multiple Customers



Custom Letter and Email Composer



Switch Home Owner






Legal Status Management



Competitive Advantage



Kova Solutions, the next generation of homebuilding production management systems, provides
functionality for every facet of homebuilding activity including sales, design, bidding, purchasing,
estimating, scheduling,

change
-
order management, customer service and warranty, and accounting to
guarantee accurate and timely reporting between all entities in a sequential, organized process to achieve
ROI at every step of the process.


An interactive web interface with a fu
lly integrated internet
homebuilding system allows for improved communications between prospective customers, home
-
buyers,
employees and vendors through customizable portals preventing costly mistakes before they happen.
Kova uses Microsoft Dynamics SL as

the financial management engine because it offers true Multi
-
Company with Intercompany processing, flexible, easy to use reporting, and has the familiar Microsoft
User interface which allows users to maximize their skill sets. Kova is committed to develo
ping high
quality IT solutions utilizing the latest industry standard server and web technologies and development
methods. Kova Solutions is utilizing a unique application framework and code generation engine, which
allows rapid and reliable development of

robust applications and is built on Microsoft technologies.


Kova

Competition

Programmed in modern Microsoft Technologies
utilizing the industry standard Microsoft SQL Server
database

Obsolete, proprietary programming utilizing an
obsolete database str
ucture

Recognizable and customizable user interface.

Easy to learn. Minimal training required.

MS Dos look and feel

Production and Accounting real time integration

Timberline requires manual export/import routine

Multi
-
Company with intercompany
processing out
of one database that shares chart of accounts,
vendors, projects

Complete new database setup required for any
new entity

Multiple Portals for homebuyers, vendors, field, and
employees allows for 24/7 access to information via
an internet co
nnection

Access to data in field is limited and typically
requires third party applications

Multiple Dashboards and Key Performance
Indicators can be created and customized for all
users

Requires export to third party business intelligence
tool

Customize
d workflows to automatically notify a
subset of users when actions are initiated

None

Rule
-
based, graphical option configurator
-

no
mistakes

Error prone "Pick from a list" at best

Prospects are able to design their home on line and
print out a
customized brochure

None

Management of complex business process
exceptions such as cancellations, lot transfers,
market homes, custom options, change orders

None

Change orders are communicated in real time

None

Built
-
in, easily customizable document generation
system for high
-
quality contracts, letters, e
-
mails
etc. Less paper, less off
-
line Excel files, less Word
files

Rigid contract printing and standard documents.
Manual supporting documents (MS Word, MS
Exc
el)