CITY OF LIVERMORE LANDSCAPE MAINTENANCE DISTRICT MASTER MANAGEMENT PLAN

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Nov 18, 2013 (3 years and 6 months ago)

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CITY OF LIVERMORE


LANDSCAPE MAINTENANCE DISTRICT MASTER MANAGEMENT PLAN


Justin Drinkwater

B.S., Brigham Young University Idaho, Rexburg, Idaho, 2004


PROJECT


Submitted in partial satisfaction of

the requirements for the degree of


MASTER OF SCIENCE

in

RECREATION ADMINISTR
ATION


at


CALIFORNIA STATE UNI
VERSITY, SACRAMENTO


Fall

2009


CITY OF LIVERMORE

LANDSCAPE MAINTENANCE DISTRICT MASTER MANAGEMENT PLAN


A Project

by

Justin R. Drinkwater





Approved by:








, Committee

Chair

Katherine J. Pinch, Ph.D.









, Second Reader

David Rol
l
off, Ph.D.

Date:














ii


Student:
Justin Drinkwater

I certify that this student has met the requirements for format contained in the University
format manual, and that
this project is suitable for shelving in the Library and credit is to
be awarded for the project.





















Dr. Katherine J. Pinch, Graduate Coordinator






Date

Department of Recreation, Parks and Tourism Administration















iii


Abstract

of

CITY OF LIVERMORE

LANDSCAPE MAINTENANCE DISTRICT MASTER MANAGEMENT PLAN

By

Justin R. Drinkwater

The purpose of this project was to develop the framework for a Landscape Maintenance
District Master Management Plan (MMP). Key elements of the Ma
ster Plan would be
developed and applied to a pilot study within the Dunsmuir Landscape Maintenance
District (LMD). The sections of the overall Master Plan being developed as part of this
project are an asset inventory model, a master maintenance schedule

framework and a
reserve funding analysis framework. Data for this project was gathered from multiple
sources including internal databases, blueprints, engineering reports, council agendas,
actual physical inventory data collection, reference books and we
b sources. This project
resulted in the creation of a framework for the Master Management Plan which will assist
in the management of the LMD program. The key elements of the MMP were applied to
the Dunsmuir LMD zone, where a 10
-
year reserve budget was d
eveloped from the data
collected in the asset inventory project. From this pilot project a cost estimate was
derived for completing the entire reserve fund study for the remaining 90 LMD zones.








, Committee Chair

Katherine J. Pinch, Ph.D.

iv


DEDICA
TION


For

Katherine Pinch:

My advisor at California State University, Sacramento;


Staff of the City of Livermore

Who contributed to making this study possible;


And especially,

For my wife, Krista, and sons Ryan and Austin, who inspire me

to

do my best every day.



Thank you.
















v


TABLE OF CONTENTS











Page


Dedication

................................
................................
................................
............................
v

List of Tables

................................
................................
................................
.....................

ix

List of Figures

................................
................................
................................
......................
x

Chapter

1.

INTRODUCTION
……………………………………………………
……………….
1

Background of the Problem
…………………………………………………………...
2

Statement of
Problem……………………………………………………...
............
......
5

Purpose of the Project……………………………………………………....…
………
6

Landscape Maintenance Master Management Plan Process Flow Chart.……
……….
7

Limitations………………………………….……………………..…….…...
............
10

Definition
s

of Landscapin
g Maintenance Terms……………………………
……….
10

2.

REVIEW OF THE LITERA
TURE
….……………………………………....
............
1
7

Maintenance Management Master Planning……………................................
............
1
7

Infrastructure Asset Management……………………………...…................
............
.
20

Landscape Maintenance Operations & Scheduling…………………………
……….
21

Maintenance Service Levels…………………………………….……..…....
............
.
25

Asset Rehabilitation Through Reserve Funding Planning………….………
………..
26

Summary………………………………………………………….…………
……….
29

3.


M
ETHODS
…………………………………………………………...……...
...........
30

Design & Approach…………………………………………………………
……….
30


MMP Outline……………………………………………………………
……….
30


Inventory Framework……………………………………………………
……….
31


Master Schedule Framework……………………………………….…....
............
31


Reserve
Fund Study/Policy……………………………...………………
………
.
32


Pilot Zone Study…………………………………...……………………
……….
32

vi

Data Collection and Recording………………………………………………
………
33

Quantitative Analysis…………………………………...…………………....
............
34

4.

RESULTS
……………………………………………………………...……
……...
.
.
35
Asset Inventory……………….…………………………………………
………
…...
3
7

Master Maintenance Schedule ………….………………………………
………
…...
37

Reserve Fund Policy Outline ………….…..……………………………
…….....
......
40


Introduction ……………………………………………………
………………..
.
41


What is a Reserve Fund Study?
………..………………………
……………
…..
41


What is a Major Component? ……………………….…………
………………
..
42


Component Repair/Replacement Costs…...……………………
……………
…..
4
6


Component Review………………………..……………………
………………
..
4
8



Irrigation…………………………………………...……
………………
.4
8



Trees…………………………………………...………

……………...
.
51



S
hrubs and Groundc
over………………………………
………………

55



Lawn…………..…………………………………...……
……………….
58



Meadow Grass/Red Fescue…………………………..…
………………..
59



Lighting
&

Other Site Furnishings………..……...……
……………….
..
60



Masonry Wall………………………………...…...……...
........................
61



Entrance Sign Repairs……………………………...……
……………....
.
62



Playground Equipment …………………………....……
……………….
.
63

Calculating the Reserve Fund …………………….……………
………………..
64

Reserve Funding Levels…………………...……………………
……………….
.
64

Summary
…………………….…………………………………
………………
..
65












vii

Dunsmuir Zone Pilot Reserve Study Results………………………………...
......
............
6
8


Asset Inventory ………………………………………………...………
……….
.6
8

Component Review …………………………..………………...………
………..
6
9

Irrigation …………………………………...………………
……
………
6
9


Trees …………………………….…………………………….…
………
71


Shrubs and Groundcover…………………………………………
………
7
5


Lawn …………………………………………….………………
………
7
8


Meadow Grass/Red Fescue………………………………………
………
7
9

Dunsmuir LMD 10
-
Year Reserve Budget …………………...…………
……….
7
9

Landscape Master
Maintenance Schedule for Dunsmuir LMD…......…
………..
80

Dunsmuir Trial Study Budget Analysis……………………...…….……
……….
83

Estimated Cost for Complete LMD Program Reserve Study
……………
………
85

5.

DISCUSSION
…………………………………..……………………..…..…
………
88


Appendix
A

……………………………...………………………
…………
………..
94

Appendix
B

……………………………...…………………………………
………..
97

References……………..……………………………………………………
………..
98




















viii


LIST OF TABLES












Page


Table 1.

Ass
et Inventory Worksheet………
………………..……………...……
………
3
7

Table 2.

Landscape Section Area
of Responsibility
…….........
............................
............
3
8

Table 3.

Landscape Component Detail List
.…….............................
.…………...
............
44

Table 4.

Component Useful Life Projections
.……......
.....................…………...
.........
...
45

Table 5.

Component Replacement Cost
……..........................…………………
……….
.4
7

Table 6.

Irrigation Controller Detail
List………………………………………
………..
4
9

Table 7.
Irrigation Backflow Detail List
………………………………...
............
............
50

Table 8.

Tree Species

Count List
……………………………………
…………
………..
52

Table 9.

Annual Tree Pruning Cost per Species
…………….…………...
...........
............
54

Table
10.
Landscape Shrub Life Expectancy

………………………………...
............
56

Table 11.

Landscape Tree & Shrub Replacement Costs…..
…………..…
……
………..
.
57

Table 12.
Asset Inventory Worksheet

……………………
……………………
………..
67

Table 13.
Master List of Reserve Study Components for the Du
n
smuir LMD

………
68

Table 14.
List of Irrigation Controllers for Dunsmuir LMD……………………
………
70

Table 15.
Total Tree Inventory Chart for Dunsmuir LMD
……….…..……
…...
............
74

Table 1
6
.
Dunsmuir LMD Reserve Budget………………

……….…..………
………..
80

Table 17. Dunsmuir Annual Work Task Data ……….…..………......................
............
81

















ix


LIST OF
FIGU
RES












Page


Figure 1.
Landscape Maintenance District Master Management Plan Diagram
………..
.
9

Figure 2.
Landscape Maintenance Task Monthly Interval Chart………………
……….
3
9

Figure 3.
Tree Species Percentage Breakdown by Species for Dunsmuir LMD
………..
7
5

Figure 4.
Master Maintenance Schedule for Dunsmuir LMD…………………
………..
82

Figure 5.

LMD Master Management Plan Process Results Flow Chart...………
………
8
7

Figure 6.

LMD Operational Organization Chart….……………..………………
………
93
















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