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Nov 24, 2013 (3 years and 8 months ago)

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Cloud
2013


David M. Cieslak, CPA.CITP, CGMA

Arxis Technology, Inc.

http://slidesha.re/19uo9U5

Agenda


Perspective


Cloud Concepts


Moving to the Cloud


Productivity / Office suites


File collaboration


Backup


Business Process Outsourcing





Perspective


Yesterday


Servers
-

In
-
house, single purpose


Desktop
-

stationary machines, single display, laptops for selected users


Mobile


cell phones


Today


Servers


server infrastructure virtualized


Desktops


mix of older legacy machines and laptops, multiple monitors


Mobile


Tablets


Smart phone


Ecosystems


Windows, Apple, Android

Perspective


Tomorrow


All devices seamlessly work together


Servers
-

Migrate more critical servers / services to cloud (public &
private)


Desktop


Touch based
Ultrabooks

with connectivity to multiple displays


Mobile




Tablet
/
Phablet

/ Convertible


Smartphone



Cloud Concepts

The Journey

Mainframe

Client Server

Internet

Software as a Service

Time

Innovation

Cloud

Computing


Single system
processing


Resource co
-
location


Distributed users


Matured into
Integrated Business
Suites vs Best of Bread


Remote access of
solutions of
traditional “thick”
client applications


Focus on non
-
core
business functions


Delivered and managed remotely


True Software as a Service Applications:
Multi

tenant, Subscription based

Innovation

End
-
User Expectations

Definitions


Cloud computing…


The
word "cloud"
is
used as a metaphor for "the
Internet"


Cloud
computing is the process of outsourcing IT
services


such
as servers, storage
and applications


to
a shared platform accessed
via the
Internet.


End users access cloud based applications through a web browser or a light weight
desktop or mobile
apps
while
business
software and data are stored on servers at a
remote location.


Services are provided as a utility, most often on a subscription basis


Saves
money and energy, as a vendor maintains the infrastructure and applications
that run in the cloud environment instead of the organization
.

Cloud Computing Models

On Premise

IaaS

PaaS

Storage

Servers

Networking

O/S

Middleware

Virtualization

Data

Applications

Runtime

Storage

Servers

Networking

O/S

Middleware

Virtualization

Data

Applications

Runtime

You manage

Managed by vendor

Managed by vendor

You manage

You manage

Storage

Servers

Networking

O/S

Middleware

Virtualization

Applications

Runtime

Data

SaaS

Managed by vendor

Storage

Servers

Networking

O/S

Middleware

Virtualization

Applications

Runtime

Data

Why Cloud Computing?


Reduced internal IT infrastructure


Backup & redundancy in the Cloud


Predictable monthly costs


Low/no cost upgrades


always running the latest version


Anywhere, anytime access, on ANY device, i.e. everything through a browser


No/limited install of local files & programs









Compared to On
-
Premises The Cloud Offers Better ROI + Shifts Fixed CAPEX to Variable OPEX


Apply Fixes, Patches,
Upgrade


Downtime


Performance tuning


Rewrite customizations


Rewrite integrations


Upgrade dependent
applications



Subscription fee


Training


Configuration


Ongoing burden on IT


Maintain/upgrade
hardware


Maintain/upgrade network


Maintain/upgrade security


Maintain/upgrade
database


Training

Ongoing Costs

Ongoing Costs

* Yankee Group
DecisionNote

Technology Analysis


On
-
Premises Software

Cloud Computing

Security, Infrastructure, and Operations

Evaluate Cloud Vendor Operating Capabilities


Should be far better than you can afford to deploy
yourself


Tier one data center(s)


Encryption & hardened systems


24x7x365 operations


Disaster recovery center


Redundant hardware and networking


SAS 70 type II audited


becoming SSAE 16


Possible because costs are spread across thousands of
organizations

Deployment Models

Deployment Models


Public cloud


Private cloud


Hybrid cloud

Public Cloud


Applications
, storage, and other resources are made available to the general public by
a service provider. These services are free or offered on a pay
-
per
-
use model.
Generally, public cloud service providers like Microsoft and Google own and operate
the infrastructure and offer access only via Internet (direct connectivity is not
offered
).

Private Cloud


Dedicated
system of servers, managed for a single enterprise.


Servers
can be either maintained on
-
premise or off
-
premise at a third party location.


Private
cloud provides
greater
control and performance, besides providing
greater
security for
data
and applications.


Best
suited for industries that are highly regulated (defense, healthcare,
etc
) and
enterprises that run strategic applications that require
high
performance.

Hybrid Clouds


Combine
the best of private cloud (security, control) and public cloud (flexibility, cost)
installations.


In
a hybrid cloud installation, the enterprise maintains a private cloud that takes care
of the normal workloads and utilize the public cloud during peak workloads and
dealing with less sensitive data.


Best
suited for organizations dealing with data of various sensitivity and with highly
variable workloads.

Moving to the Cloud

What’s SaaS ready?

Productivity
Suites (Desktop & E
-
Mail)

File storage/sharing/collaboration

Backup


Accounting/ERP

CRM


Purchase options


Office 2013 (single payment) or Office 365 (subscription)


Hybrid approach


Combines
locally installed versions of software components like
Outlook, Word and Excel with cloud
-
based features that enable users to sync their
files and data across devices


Multiple versions


Home, Small Business & Midsize Business




Home Premium




Word
, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype &
Skydrive



Install
on up to five
devices


20+ GB SkyDrive storage


60 min. of Skype calls per month




$99/user/yr.




Small Business




Exchange
Online


25GB/user, spam & malware protection, 99.9% uptime
-

$4/user/mo.




Office 365 Small Business


Adds Office Web Apps, Web conferencing, public
website
-

$6/user/mo.




Office 365 Small
Business Premium
-

adds
desktop versions of Word, Excel, Outlook,
OneNote, Access, Publisher & Lync. On up to (1
-
10
users
)
-

$15/user/mo.




Business




ProPlus

-

Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access,
Skype &
Skydrive

-

install on up to five
devices
-

$
144/user/yr
.




MidSize

Business


adds
Exchange Online, Lync Online, SharePoint Online and
Active Directory integration (10
-
250 users
)
-

$
180/user/yr
.




Enterprise






On
-
line file storage and sharing across devices


Supports Windows,
iOS

& Android today


Integrated with Office 2010, 2013 and Windows 8


7
GB


FREE!

Demonstration


Gmail


you@yourcompany.com


Offline support


25GB storage


E
-
mail delegation




Calendar


Team scheduling


Offline
support


Delegation


Publish to web site



Docs


Spreadsheets


Word Processing


Presentations




Import/export
capabilities


PDF creation


Revision history


Templates




Drive



Google Drive


5GB Free


10GB max file size


Windows, Mac & Android


Integrated with Google Docs







Demonstration


Files automatically sync across multiple computers,
and the Web when files change


Version history


Share folders


2GB free / up to 100GB paid


Windows, Mac & Linux


Secure




Transmitted via SSL


Stored with AES
-
256 encryption


SAS 70 certified


Mobile apps available & integrated


Dropbox for Business


5GB free


SSL transmission / 128
-
bit encrypted
storage


Multi platform


Windows, Mac,
iOS


Folder independent


File versioning


Outlook plugin


Great user experience!


Administrative control




Capture anything


Access on any device


Share!



Backup


Mozy Pro


Desktop Licenses: $3.95 per month + $0.50/GB per month


Server Licenses: $6.95 per month + $0.50/GB per month




Carbonite


Unlimited # of computers / 250GB/yr.
-

$229




Intronis



Key Features of
Your Cloud
Backup

35

Functionality

Benefit

AES 256
-
Bit Encryption

w/SSL 128
-
bit Transport

AES 256
-
bit encryption provides

one of the highest level of encryption
available
, ensuring your data is protected.

Block
-
Level Backups

only the changes to files are uploaded, instead of the entire file using less
storage and allowing for more revisions.

Open/Locked File Support

Files that are in use are able to backed up, including
Outlook
.
pst

files and
databases.

Unlimited Revisions and Retention Period

Users can store files according to multiple revision rules with an infinite
retention period. Unless you specify your data will
never

be deleted.

Email Archiving

Backup and Restore individual emails and mailboxes whit MS Exchange

Native MS
-
SQL and Exchange Support

Backup
live
SQL and Exchange databases. Backups are configured using
Microsoft best practices for backup and recovery.

Redundancy / Mirrored Data Centers

Your data is always available and redundantly stored in 2 separate
facilities located thousands of miles apart in Boston, and Los Angeles

What to look for?

Business Processing
Outsourcing

Large SMB

(100,000 Companies)

Employees 500
-
2500, $250M
-
$1B Revenue

Enterprise

(9,000 Companies)

Employees 2500+, >$1B Rev

Entry

(23M Companies)

Employees 1
-
4, < $1M Revenue


Small SMB

(3.2M Companies)

Employees 5
-
99, $1
-
50M Revenue

Medium SMB

(600,000 Companies)

Employees 100
-
499, $50M
-
$250M Revenue

Competitive Landscape

Cloud vs. On
-
Premise




Intacct Accountant Edition


CPA focused content


Red flag alerts for AP & AR


Collaborate with clients in real time


Built in workflow


CPA firm branded solution


Core modules include: General Ledger, Accounts Payable, Accounts Receivable,
Cash Management, Order Entry, Purchasing, Employee Expenses, Standard
Reporting, and Dashboards




Intacct VAR Edition


Sold thru reseller community


All modules


Customer branded



Integrated using

Web Services

Accounting and

Financial Management

Applications

Intacct adapts to your business
now and into the future




Easy to get started with best practice
dashboards and reports


Easy to adapt and scale your business
with
Intacct’s

multi
-
everything
architecture


Easy to individualize, extend and
integrate to match your precise needs
and processes



@
dcieslak

David M. Cieslak, CPA.CITP, GSEC


Principal at Arxis Technology, Inc.


Frequent speaker for AICPA, Flagg
Management,
Sleeter

Group, K2 &
numerous state accounting societies


Currently serves on the
CalCPA

Board of
Directors & Sage Mid
-
Market ERP Partner
Advisory Council


Named one of Accounting Today’s 100 Most
Influential People in Accounting ten times


CPA Practice Advisor


2011
-
13 Top 25
Thought Leader


AKA “Inspector Gadget”

Phone: 805
-
306
-
7800


dcieslak@arxistechnology.com



www.arxistechnology.com



Twitter: dcieslak

Arxis Technology


Overview


Established in 1994; merger of two CPA firms


Locations: Simi Valley, Huntington Beach, Chicago, Phoenix


28 employees; 18 consultants


Charter member: Information Technology Alliance


Resellers of Sage, SAP,
Intacct
, Intuit & Microsoft software