Electronic Resource Management Systems: Alternative Solutions

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Dec 8, 2013 (3 years and 10 months ago)

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World Library and Information Congress

73rd IFLA General Conference and Council

Cape Town Pre
-
Conference, August 16
-
17, 2007

Electronic Resource
Management Systems:
Alternative Solutions


Dalene Hawthorne

Emporia State University

dhawthor@emporia.edu

Jennifer Watson

University of Tennessee

Health Science Center
jenniferwatson@tennessee.edu

Introduction


Electronic Resource Management Systems
(ERMS) now exist, but many libraries do not
yet own them


Our premise about why:


ERMS are prohibitively expensive for many
libraries to purchase and implement


We wanted to know:


Does the size of the collection factor in the
decision
-
making process?


Are there other reasons libraries have not yet
purchased an ERMS?


What are libraries doing when they can’t justify
the purchase of a full
-
blown ERMS?


Are there alternative solutions we can share?




Brief Literature Review


Focused the review on the period after
commercial ERM Systems became
available


Most of the literature on ERMS since 2004
is about implementation of commercial ERM
Systems


Some limitations of commercial systems
emerged from these articles:



the lack of a solution for organizations with
multiple integrated library systems, such as
consortia


the lack of integration with acquisitions data


commercial systems don’t address local needs

ERMS Survey


Emporia State University and University of
Tennessee Health Science Center
representatives presented their alternative
solutions at the North American Serials
Interest Group meeting


Realized from the discussion there was a lot
of interest in alternatives to full
-
blown ERM
Systems

ERMS Survey


Decided to conduct a survey to try to
learn more about ERM Systems in
libraries


Developed the survey and announced
it on e
-
mail lists in the U.S. and Europe


Left the survey open for a little over a
week


Survey Results


196 respondents completed the survey


Where are they located?


73.2% United States


17.1% Europe


3.2% Canada


2.8% Australasia


1.9% Asia


1.4% Africa


0.5% South America





Survey Results


What types of libraries do they
represent?


81.8% Academic


15.0% Special/Other


2.8% Public


0.5% School

How many libraries own a
commercial ERMS?


50% of responding libraries own
commercial ERMS


Not sure everyone understood the
question in the same way


Is price a limiting factor?


104 respondents do not own ERMS


47% indicated cost as a very relevant
factor


Cost was the most relevant factor for
libraries that do not own a commercial
ERMS


Does the number of e
-
resources matter?


Survey Question: Approximately how
many electronic resource licenses
does your library manage/renew
annually?

If you buy a bundle of 12 e
-
journals or a database,
count that as 1 license. Count an individual
subscription to an e
-
journal as 1 license. Please
estimate the total even if licenses are handled
outside of your library.

Number of resources as a
factor in owning an ERMS


Approximately 40% of libraries with
fewer than 100 e
-
resources own a
commercial ERMS


Approximately 57% of libraries with
more than 100 e
-
resources own a
commercial ERMS

Number of resources as a
factor in owning an ERMS


However, 49% of libraries that manage
more than 500 e
-
resources own a
commercial ERMS


Other factors?


28% cited concerns about
interoperability


27% cited concerns about functionality


25% indicated limited staff and funding
to manage an ERMS


18% said already have home grown
system


Other factors?


15% cited limited resources to
research which system to buy


15% indicated reliance on consortia


12% said current workflow was OK


11% said they had too few e
-
resources
to justify the expense


10% cited unsupportive management


Homegrown databases


Vendor tools


New uses for existing tools


Content management systems

Alternatives in Practice


No annual subscription fee


Ability to instantly update and alter database


Customize database to needs of library


Ensure database will integrate into website


Staff must keep up with e
-
journal changes


Technical expertise to maintain database

Homegrown databases

FileMaker

MySQL


Help handles aspects of e
-
resources management


Inspire developers of


home
-
grown tools

Vendor Tools

EBSCOhost EJS

WorldCat Lists


Library catalog


Blackboard


Blog


Microsoft Excel


Microsoft Outlook


Paper calendar


New Uses for Existing Tools

Innovative Catalog

Blackboard

Blog

Microsoft Excel

Microsoft Outlook

Shared Folder

Calendar

Content Management System


Provides multiple points of access to
databases on the library’s website


Staff have an easy
-
to
-
use interface to
add and edit databases

Conclusion


Electronic resource management
challenges our organizational skills
and tools


As with any system selection, it is
critical to analyze the needs of the
institution and select an appropriate
solution


System can be as simple as a paper
calendar or as complex as a
commercial ERMS

Discussion?


Are there interesting ideas we haven’t
covered?


Did anyone identify an option that
might be useful?

Thank You!

Dalene Hawthorne, Emporia State
University,
dhawthor@emporia.edu


Jennifer Watson, University of
Tennessee Health Science Center,
jenniferwatson@tennessee.edu


We thank Kimberly Parker for
graciously agreeing to present for
us!