Australian Radiation Protection and Nuclear Safety Agency

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Nov 16, 2013 (3 years and 9 months ago)

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Records Authority

2013/00277464




Australian Radiation Protection and
Nuclear Safety Agency

Emergency Planning and Source Security, Medical
Radiation Services, Radiation Health Services, Radiation
Regulation




2013





This is an accurate reproduc
tion of the authorised records
authority content, created for accessibility purposes



2

of
15

CONTENTS

INTRODUCTION

________________________________
____________________

3

APPLICATION OF TH
IS AUTHORITY

________________________________
___

3

CONTACT INFORMATION

________________________________
____________

4

AUTHORISATION

________________________________
___________________

5

EMERGENCY P
LANNING AND SOURCE SECURITY

_______________________

6

MEDICAL RADIATION SERVICES

________________________________
______

8

RADIATION HEALTH SERVICES

________________________________
______

10

RADIATION REGULATION

________________________________
___________

13



© Commonwealth of Australia 2013

This work is co
pyright. Apart from any use as permitted under the
Copyright
Act 196
8
,

no part may be reproduced by any process without prior written
permission from the National Archives of Australia. Requests and inquiries
concerning reproduction and rights should be di
rected to the Publications
Manager, National Archives of Australia, PO Box 7425, Canberra Business
Centre ACT 2610, Australia.


National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2
013/00277464


2013




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INTRODUCTION

The Australian Radiation Protection and Nuclear Safety Agency (ARPANSA) and the National Archives of
Australia ha
ve developed this Records Authority to set out the requirements for keeping or destroying records
for the core business areas of Emergency Planning and Source Security, Medical Radiation Services,
Radiation Health Services and Radiation Regulation. It repr
esents a signifi
cant commitment on behalf of

ARPANSA to understand, create and manage the records of its activities.

This Authority is based on the identification and

analysis of the business of

ARPANSA. It takes into account
the agency's legal and organis
ational records management requirements, and the interests of stakeholders,
the agency and the National Archives of Australia.

The Authority sets out those records that need to be retained as national archives and specifies the minimum
length of time that
temporary records need to b
e kept. This Authority gives
ARPANSA permission under the
Archives Act 1983
, for the destruction of the temporary records described after the minimum retention period
has expired. Retention periods for these temporary records are

based on: an assessment of business needs;
broader organisational accountability requirements; and community expectations, and are approved by the
National Archives of Australia on the basis of information provided by the agency.

As changes in circumstanc
es may affect future records management requirements, the periodic review of this
Authority is recommended. All amendments must be approved by the National Archives.

APPLICATION OF THIS AUTHORITY

1.

This Authority supersedes Records
Authority RDA 1393

(1999).

The superseded records authority cannot
be used

after the date of issue of this Authority.

2.

This Authority is to be used to determine how long records must be kept. Records are matched to the
relevant core business and records class in the Authority.



Wher
e the minimum retention period has expired and the records are not needed for agency business
they should be destroyed as authorised in this Authority.



Records that have not reached the minimum retention period must be kept until they do.



Records that are
identified as Retain as National Archives (RNA) are to be transferred to the National
Archives of Australia for preservation.

3.

This Authority should be used in conjunction with general records authorities such as:



the Administrative Functions Disposal Autho
rity (AFDA) and/or AFDA Express issued by the National
Archives to cover business processes and records common to Australian Government agencies;



General Records Authority (31) for source (including original) records that have been copied,
converted or mig
rated.

4.

The Normal Administrative Practice (NAP) provision of the
Archives Act 1983

gives agencies permission to
destroy certain records without formal authorisation. This usually occurs where records are duplicated,
facilitative or for short
-
term use only.

NAP does not replace arrangements agreed to in this Authority but
can be used as a tool to assist in identifying records for destruction together with an agency’s Records
Authority or Authorities, and with AFDA and AFDA Express. The National Archives reco
mmends that
agencies develop and implement a Normal Administrative Practice policy. Advice and guidance on
destroying records as a normal administrative practice and on how to develop an agency NAP policy is
available from the National Archives’ website at

www.naa.gov.au
.

5.

Records that are reasonably likely to be needed as evidence in a current or future judicial proceeding or
are subject to a request for access under the
Archives Act 1983,
the

Freedom of Information Act

1982

or
any other relevant Act must not be destroyed until the action has been completed.

6.

Records subject to a disposal freeze must not be destroyed until the freeze has been lifted. Further
information about disposal freezes and whether they affect the a
pplication of this Authority is available
from the National Archives website at

www.naa.gov.au
.

7.

Where the method of recording information changes (for example from a manual system to an electronic
system, or when infor
mation is migrated from one system to a new system) this Authority can still be
applied, providing the records document the same core business. The information must be accessible for
National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2
013/00277464


2013




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the period of time pr
escribed in this Authority.
ARPANSA will need to mai
ntain continuing access to the
information, including digital information, for the periods prescribed in this records authority or until the
information is transferred into the custody of the National Archives.

8.

In general, retention requirements indicate
a mi
nimum period for retention.
ARPANSA may extend
minimum retention periods if it considers that there is an administrative need to do so, without further
reference to
the National Archives. Where

ARPANSA believes that its accountability will be substanti
ally
compromised because a retention period or periods are not adequate, it should contact the National
Archives for review of the retention period.

9.

Records coming within ‘Retain as national archives’ classes in this Authority have been determined to be
pa
rt of the archival resources of the Commonwealth under
S
ection 3C of the
Archives Act 1983
. The
determination of Commonwealth records as archival resources of the Commonwealth obliges agencies to
transfer the records to the
National
Archives when they ceas
e to be current and, in any event, within 15
years of the records coming into existence, under
S
ection 27 of the
Archives Act 1983
.


10.

Records in the care of agencies should be appropriately stored, managed and preserved. Agencies need
to meet this obligatio
n to ensure that the records remain authentic and accessible over time. Under
Section 31 of the
Archives Act 1983
, access arrangements are required for records that become available
for public access including those records that remain in agency custody.

11.

A
ppropriate arrangements should be made with the National Archives when records are to be transferred
into custody. The National Archives accepts for transfer only those records designated as national
archives.

12.

Advice on how to use this

Authority is availab
le from

ARPANSA
’s
records manager. If there are problems
with the application of the Authority that cannot be resolved, please contact the National Archives.

CONTACT INFORMATION

For assistance with this authority or for advice on other record
s management
m
atters, please contact National
Archives’ Agency Service Centre.


Queen Victoria Terrace

Tel:

(02) 6212 3610

Parkes ACT 2600

Fax:

(02) 6212 3989

PO Box 7425

Email:

recordkeeping@naa.gov.au


Canberra
Busines
s

Centre ACT 2610

Website:

www.naa.gov.au


National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2
013/00277464


2013




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AUTHORISATION


RECORDS AUTHORITY
2013/00277464





Person to whom notice of
authorisation is given:


Dr Carl
-
Magnus Larsson

Chief Executive Officer

Australian Radiation Pro
tection and Nuclear Safety
Agency

619 Lower Plenty Road

Yallambie VIC 3085









Purpose:

Authorises arrangements for the disposal of records in accordance with
Section 24(2)(b) of the
Archives Act 1983
.

Determines records classed as ‘Retain as nation
al archives’ in this
Records Authority to be part of the archival resources of the
Commonwealth under Section 3C of the
Archives Act 1983
.





Application:

All core business records relating to Emergency Planning and Source
Security, Medical Radiation Se
rvices, Radiation Health Services,
Radiation Regulation.







This authority gives permission for the destruction, retention or transfer to the National
Archives of Australia of the records described. This authority will apply only with the consent
of t
he agency currently responsible for the business documented in the records described.




Authoris
ed

by






Date of issue:




David Fricker


15 July 2013

Director
-
General

National Archiv
es of Australia







National Archives of Australia
-

Australian Radia
tion Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013


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EMERGENCY PLANNING AND SOURCE SECURITY

The core business of planning and establishing arrangements to protect radioactive sources and enable an
effective response in the event of a radiation emergency to protect persons and the env
ironment.


The
core activities

include:



maintaining
registers of radioactive sealed sources
; and



developing
radiation preparedness and responses
.

The performance of the core business is supported by
general activities

such as
:



providing and receiving
adv
ice
;



negotiating, establishing, managing and reviewing
agreements
;



arranging visits
;



managing and attending internal and external
committees, meetings and working groups
;



responding to stakeholder
enquiries
;



liaising

with national and international stakeho
lders;



developing and reviewing
policies, guidelines and procedures
;



delivering
presentations

(addresses);



developing
training competencies

for radiation security a
dvisors;



conducting
training

courses and
forums
;



reporting
;

and



reviewing
.

For the Radiati
on Health and Safety Advisory Council and the Radiation Health and Nuclear Safety
Committees, use ADVISORY BODIES
.

For the agency’s management board, use GOVERNING BODIES
.

For developing and executing formal contracts under seal or deeds, use CONTRACTS UND
ER SEAL/DEEDS.

Class no

Description of records

Disposal action

61430

The following
significant

records:



National Register of Radioactive Sealed Sources;



national emergency radiation preparedness and response plans,
including final versions, major drafts,
submissions, supporting reports
and research

(eg

Incident Management Plan);



policies

and guidelines
, including

final versions, major drafts,
submissions, supporting reports and research;



advice that sets precedents, is contentious or controversial, or of h
igh
interest to government, Parliament and the public;



final reports
,
submission

and supporting documentation on operations
that result in major changes, are contentious or controversial, or of high
interest to government, Parliament and the public;



recor
ds documenting high level meetings and committees where the
agency is the Secretariat or plays a leading role (e
g

Technical Working
Group of the ADF Visit
ing Ships Panel (Nuclear) );



unpublished addresses and pres
entations given by senior staff; and



visits

to
the agency

made by prominent scientists or experts.


Retain as
national archives

National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

EMERGENCY PLANNING AND SOURCE SECURITY


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Class no

Description of records

Disposal action

61431

Records documenting:



routine operational administrative tasks

supporting the core
business; and



emergency planning and source security activities, oth
er than
those

covered in class 61430
.

Destroy
10

years
after
action
completed

National
Archives of Australia
-

Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013


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MEDICAL RADIATION SERVICES

The core business of supporting the effective use of ionising radiation in medicine. Includes maintaining the
national primary standard for absorbed dose. Also

includes delivering auditing and quality assurance services,
measured against national standards, aimed at providing an integrated national approach to promoting safety
and quality in radiotherapy.

The
core services

include
:



auditing services to ensure
c
orrect radiation doses

are being given to patients;



calibrating

medical equipment; and



testing of
radioactive pharmaceuticals

and associated
consumables
.


The performance of the core business is supported by
general activities

such as
:



obtaining and mainta
ining
accreditation

through external bodies;



providing and receiving
advice
;



negotiating, establishing, managing and reviewing
agreements
;



arranging visits
;



managing and attending internal and external
committees and meetings
;



attending
conferences
;



receiv
ing and responding to
enquiries
;



liaising

with stakeholders;



undertaking
marketing

activities;



planning
;



developing and reviewing
policies, codes, guidelines

and
standards
;



delivering
presentations

(addresses);



developing
procedures
;



program management
;




reporting
;




conducting
research
;



reviewing
;



undertaking
surveys

and
collection of data
;




testing
,
calibrating

and maintaining agency’s
dosimetry

equipment

and instruments
; and



assessing and managing
risks
.

For the Radiation Health and Safety Advisory Cou
ncil and the Radiation Health and Nuclear Safety
Committees and the Clinical Advisory Group, use ADVISORY BODIES
.

For the agency’s management board, use GOVERNING BODIES
.

For the development of the agency Service Charter, use COMMUNITY RELATIONS and GOVERN
MENT
RELATIONS
.

For the payment

of

licence and permit fees, use FINANCIAL MANAGEMENT
.

For developing and executing formal contracts under seal or deeds, use CONTRACTS UNDER SEAL/DEEDS.



National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

MEDICAL RADIATION SE
RVICES


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Class no

Description of records

Disposal action

61432

The following
significant records
:



慤vic攠e桡琠t整e 灲散敤e湴nⰠ,s⁣潮t敮ti潵s爠 o湴牯versi慬Ⱐ,r 潦⁨ g栠
i湴nr敳琠瑯tg潶敲湭敮琬⁐慲li慭敮琠t湤⁴桥⁰畢lic;



摥v敬潰m敮琠t湤⁲敶ie眠潦
灯lici敳Ⱐ
灲潣敤畲敳Ⱐ
c潤敳Ⱐ,瑡td慲摳⁡ 搠
杵i摥lin敳⁩湣l畤i湧⁦i湡l⁶ersi潮sⰠ,慪潲

摲慦瑳Ⱐ,畢missi潮sⰠ
s異灯r瑩湧⁲e灯r瑳⁡湤

r敳e慲a栠⡥h

Di慧湯s瑩c⁒敦敲敮e攠eevels)
;




桩gh
-
level⁩湴nrn慬 慮d⁥ 瑥r湡l⁣潭mi瑴t敳 w桥r攠瑨t 慧敮cy⁰牯vi摥s
the Secretariat, is the Commonwealth’s main representative or plays a
si杮ific慮琠牯t攻



畮灵扬ish
敤⁡ 摲敳s敳⁡ d⁰牥 敮瑡瑩o湳⁧iv敮⁢y⁳eni潲⁳瑡tf
;



visi瑳⁴ ⁴桥⁡来湣y慤攠ey 灲潭i湥湴⁳ci敮tis瑳爠數灥r瑳㬠;n搠



fi湡l⁲数潲瑳

s畢missi潮s

a湤⁲敬敶慮琠t異p潲瑩n朠g潣畭敮瑡ti潮 潮:

-

research into medical exposure to radiation. Includes
datasets an
d
associated information about data fields (eg data dictionaries)
(eg

National Diagnostic R
eference Level Survey reports); and

-

operations
that result in major changes, and/or where findings are
contentious or controversial, or of high interest to governme
nt,
Parliament and the public.

[
For
incomplete

research

projects
, use

class
61435
.

For
administering
research projects including

managing grants, and
obtaining funding for research programs
, use

class
61435
.]


Retain as
national archives

61433

Audit repo
rts

of independent (non
-
commercial) checks on
medical
radiation services (eg

provided by hospitals). Includes checks of
equipment and patient doses.


Destroy
80 years
after action
completed

61434

Records documenting:



equipment calibration and testing com
mercial services
. Includes
registration of the client to receive the service and reports on
outcomes; and



non
-
commercial quality assurance tests on radiopharmaceuticals
and associated consumables
.


Destroy 25

years
after action
completed

61435

Records d
ocumenting:



routine operational administrative tasks

supporting the core
business; and



radiation medical services activities, other

than those covered in
classes 61432

to
6143
4.

Destroy 10 years
after last action

National Archives of Australia
-

Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013


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of
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RADIATION HEALTH SERVICES

The core busine
ss of managing activities associated with the protection of individuals, employees and the
general public from the harmful effects of natural and man
-
made sources of radiation. Includes providing
services to support radiation safety and protection, measur
ed against national standards; providing advice on
radiation protection and promoting radiation protection across all jurisdictions. Excludes services relating to the
medical uses of radiation.

The
core services
, including commercial services, include:



mea
suring and monitoring radiation levels in individuals, workers and the environment

(includes
maintaining a register of doses received by individuals);



calibration of equipment

(eg radon measurement equipment; radiofrequency hazard meters, gauss
meters);



h
iring
extremely low frequency (
ELF
)

magnetic field meters
;



measuring radioactivity in food samples and other substances
;




testing ultraviolet protection f
actor

(UPF) rating of sun protective materials;



providing
radiation safety advice and risk evaluation
services
;



monitoring population exposure

to non
-
ionising radiation from exposure to solar and artificial sources,
electricity and radiofrequency radiation; and



rehabilitation of contaminated land

and

environmental monitoring

relating to the
storage and di
sposal
of radioactive materials and waste
.

The
performance of the
core business is supported by
general activities

such as:



obtaining and maintaining
accreditation

through external bodies;



administering services and schemes
;



providing and receiving
advice
;



negotiating, establishing, managing and reviewing
agreements
;



arranging visits
;



managing and participating in internal and external
committees and meetings
;



constructing

speciality facilities and equipment;



responding to public and stakeholder
enquiries
;



receiving
incident and occurrence

reports;



marketing

agency programs and activities;



developing and reviewing
policies, codes, standards, guidelines, fact sheets and procedures
;



delivering
presentations

(addresses);



receiving
public complaints
;




reportin
g
;



conducting
research
;



reviewing
;



undertaking environmental and literature
surveys
;




testing, calibrating and maintaining agency equipment
;

and



conducting
training

courses and
forums
.

For services relating to the medical uses of radiation, use MEDICAL RAD
IATION SERVICES
.

For the Radiation Health and Safety Advisory Council and the Radiation Health and Nuclear Safety
Committees, use ADVISORY BODIES
.

National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

RADIATION HEALTH SERVICES


11

of
15

For the agency’s management board, use GOVERNING BODIES
.

For the development of the agency Service Charter, u
se COMMUNITY RELATIONS and GOVERNMENT
RELATIONS
.

For the payment

of

licence and permit fees, use FINANCIAL
MANAGEMENT.

For the publication of fact sheets, guidelines, standards and codes, use PUBLICATION
.


For the establishment and general management of ag
ency registered trademarks

(eg UPF trade
marks), use
LEGAL SERVICES
.

For developing and executing formal contracts under seal or deeds, use CONTRACTS UNDER SEAL/DEEDS.

Class no

Description of records

Disposal action

61436

The following
significant records
:



Summa
ry records such as registers (eg

Australian Electromagnetic
Radiation Health Complaints Register, Australian Incident Register,
Australian National Dose Register,

annual summaries of complaints
and incidents). Includes data sets and associated inf
orm
ation about
data fields (eg

data d
ictionaries
);



reports of specific incidents occurring in

or affecting

the
Commonwealth,
s
t
ates and t
erritories;



daily solar
ultraviolet

level and air sampling data;



development and review of policies, procedures, codes, s
tandards and
guidelines including final versions, major drafts, submissions,
supporting reports and research

(eg

code of practice for the disposal of
radioactive waste)
;



advice that sets precedents, is contentious or controversial, or of high
interest to g
overnment, Parliament and the public;



plans, designs and construction records for specialis
t facilities and
equipment (eg

air sampling stations);



records relating to the storage and disposal of radioactive material

and
the rehabilitation of contaminated la
nd. Includes

environmental
monitor
ing of sites and buildings (eg Maralinga site)
;



high
-
level internal and external committees where the agency provides
the Secretariat, is the Commonwealth’s main representative or plays a
significant role;



unpublished add
resses and presentations given by senior staff;



visits to the agency made by prominent scientists or experts; and



final reports
,
submissions

and
relevant
supporting documentation on:

-

research on radiation health issues.
Includes

supporting

datasets
and a
ssociated information about data fields (eg data dictionaries)
;

-

environmental surveys (eg

environmental radio frequency
electromagnetic energy levels survey; survey of residential power
frequency magnetic fields); and

-

operations
that result in major chang
es, are contentious or
controversial, or of high interest to
government,
Parliament and
the
public.

[
For
incomplete

research

projects
, use

c
lass
61
4
39
.

For
administering
research projects including

managing grants, and
obtaining funding for research progra
ms
, use

class
61
4
39
.]

Retain as
national archives

National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

RADIATION HEALTH SERVICES


12

of
15

Class no

Description of records

Disposal action

61437

Records documenting
medical monitoring conducted on a commercial
basis

of workers occupationally exposed to radiation
.

[For medical monitoring and recording agency employee exposure to
prohibited or
restricted carcinogens or hazardous chemicals, use
PERSONNEL.]

Destroy 80 years
after action
completed

61438

The following records documenting the
ultraviolet protection f
actor
(UPF) scheme
:



灲潤畣琠t敳琠牥灯牴t⁡湤 慮慬ysis⁲散潲摳
敧⁣l潴oi湧Ⱐ
畬瑲avio
l整e
扬潣ki湧⁣r敡msⰠ,桡摥a瑥物als);



啐Fic敮c攠慧re敭敮瑳;



iss畩湧 ⁕ F l潧潳⁡ 搠d睩湧⁴ 杳⁴漠oPFic敮s敥s⁦潲⁤os灬ay渠
慰灲pve搠dr潤畣瑳㬠;nd



m慮慧敭敮琠tf⁕ F⁣潭灬i慮c攠e潮it潲楮g⁡ 瑩vi瑩敳.


剥R潲摳 ⁴ 攠est慢lis桭敮琠tf
瑲慩nin朠g潵rs敳

瑯tm敥琠䍯tm潮we慬t栬h
s
t
慴a⁡湤⁴
敲ei瑯t
y

r敱uir敭敮瑳

慳⁡ lice湳in朠g潮摩tio渠⡥n

f潲⁳潬慲i畭
潰敲慴潲o)⸠⁉湣lu摥s:



mas瑥爠t整e潦⁴牡 湩湧慴ari慬㬠;nd



慴a敮摡湣e⁲散潲摳⸠

[
For records supporting the conduct of training courses, use

c
lass
61439
]


Des
troy 25 years
after action
completed

61439

Records documenting:



routine operational administrative tasks

supporting the core
business; and



radiation health services activities
, other than those covered in
classes
6
1
436

to
614
3
8
.

Destroy
10

years
after
las
t
action

National Archives of Australia
-

Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013


13

of
15

RADIATION REGULATION

The core business of managing regulation activities aimed at protecting the health and safety of people and
protecting the environment from the harmful effects of radiation. Includes issuing and monitoring licenses and
appr
ovals to Australian Government entities and contractors to regulate radiation related activities; issuing
import and export licenses and other approvals; establishing and maintaining a regulatory framework;
increasing awareness of licensee responsibilities
; promoting uniformity across all jurisdictions and liaising with
the international community.

The
core activities

associated with issuing and monitoring licenses, permits and approvals include:



appointing
licensing inspectors
;



receiving and assessing a
pplications and issuing licenses and exemptions for the construction and use
of nuclear and other prescribed
facilities

(
facility licenses
);



receiving and assessing applications and issuing licenses and exemptions to deal with controlled
apparatus or a con
trolled material (
source licenses
);



monitoring licensing compliance conditions

(eg inspections, quarterly reports; reviews);



receiving and assessing
updated management plans

for the facility or source;



receiving and assessing
applications to change to lic
ensing conditions
;



enforcing compliance
;



amending, cancelling and suspending licences
;



managing
appeals

of licensing decisions;



approving requests to
transfer security category radiation sources
,
controlled apparatus

or
material
;



issuing
permits to import
and export radioactive material
;




approving applications
to dispose or transfer

controlled apparatus

or
controlled material
,
constructing a
safe item

and
loading nuclear fuel
; and



approving applications to
transport radioactive material
.

The performance of

the core business is supported by

general activities

including
:



providing and receiving
advice
;



negotiating, establishing, managing and reviewing
agreements
;



arranging visits
;



managing and attending internal and external
committees

and
meetings
;




attendin
g
conferences
;



receiving and responding to
enquiries
;



liaising

with licensees, other regulators and stakeholders
;



undertaking
marketing

activities;



developing
policies
,
codes
,
standards

and
guidelines

(including
commenting on national and
international cod
es, standards, guidelines and publications)
;




planning

(eg inspection programs);



delivering
presentations

(addresses);



developing
procedures
;



reporting
;



reviewing
;



assessing and managing
risks
;


and



conducting
training courses

and
forums
.

National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

RADIATION REGULATION


14

of
15

For the Radiatio
n Health and Safety Advisory Council and the Radiation Health and Nuclear Safety
Committees, use ADVISORY BODIES
.


For the agency’s management board, use GOVERNING BODIES
.

For the development of the agency Service Charter, use COMMUNITY RELATIONS and GOVER
NMENT
RELATIONS
.

For the payment
of
licence and permit fees, use FINANCIAL MANAGEMENT
.


For the reporting of accidents and occurrences, use RADIAT
ION HEALTH SERVICES.

For developing and executing formal contracts under seal or deeds, use CONTRACTS UNDER SE
AL/DEEDS.


Class no

Description of records

Disposal action

61440

Records relating to the issue and monitoring of
facility licenses

or the issue
of licensing exemptions. Includes:



applications for licenses or exemptions, for changes, variations or
amendme
nts;



stakeholders submissions;



quarterly reports;



inspection and reviews of licensing arrangements;



approvals to carry out certain actions eg dispose
of
or transfer controlled
apparatus, construct a safety item, load nuclear fuel;



peer reviews of faciliti
es;



breach identification and management (eg directions and written
warnings);



suspensions, cancellations and suspensions of licenses; and



appeals and reviews of decisions.

Register of
facility and source licenses.

Final versions and supporting documents

of the following
significant
reports

and submissions
:



reports on international conventions ratified by Australia (eg UN Joi
nt
Convention on the Safety of Spent F
uel Management; the Convention on
Nuclear Safety)
;



reports required by legislation
; and



inte
rnal and external reports that set precedents, result in major changes
to operations, are contentious or controversial, or of high interest t
o the
Parliament and the public.


The following
significant records

documenting:



the ratification of international
conventions;



advice that sets precedents, is contentious or controversial, or of high
interest to government, Parliament and the public (eg advice on the
Fukushima accident);



establishment
,

maintenance
and review
of agreements with counterpart
Austra
lian
and international agencies;



management of high level
internal,
national and international committees,
meetings or task forces where the agency provides the Secretariat, is the
Retain as
national
archives

National Archives of Australia


Australian Radiation Protection and Nuclear Safety Agency
-

Records
Authority 2013/00277464

2013

RADIATION REGULATION


15

of
15

Class no

Description of records

Disposal action

Comm
onwealth’s main representative,
潲⁰oays 愠aig湩fic慮琠牯l攻



摥v敬潰m敮琠t湤

r敶iews of⁰ lici敳Ⱐ,潤敳Ⱐ,瑡湤慲摳Ⱐ,湤⁧ i摥li湥sⰠ
i湣lu摩湧⁦i湡l v敲eio湳Ⱐ,慪潲⁤o慦瑳Ⱐ,畢missi潮sⰠ,異灯r瑩n朠牥g潲瑳⁡ 搠
r敳敡rc栻



comm敮瑳⁡ 搠d湰畴⁩n瑯tth攠eevel潰m敮琠t湤⁲eview 潦
湡瑩o湡l⁡ 搠
i湴nrn慴a潮慬⁣o摥sⰠ,瑡t摡r摳⁡ 搠牥杵l慴a潮s;




final version of agency’s annual Regulatory Plan;




r敶iews ⁲敧ul慴ary⁰ 慣瑩c敳⁲敳畬瑩湧 i渠n⁳i杮
ific慮t⁩m灡c琠t渠
潰敲慴io湳
敧

I
n瑥牮t瑩o湡l
A
瑯tic
E
湥rgy
A
g敮cy

reviews)




畮灵扬is桥d⁡ 摲敳s敳⁡ d⁰牥 敮瑡瑩o湳⁧iv敮⁢y⁳eni潲⁳瑡tf
㬠慮;



visi瑳

瑯tt桥⁡来湣y慤攠ey 灲潭i湥湴⁳ci敮tis瑳爠數灥r瑳;

[For source licenses, use

c
lass 61442
.

For non
-
significant advice

and unsuccessful applications for facility licenses
and permits
, use
c
lass 61443
.
]



61441

Records docume
nting the assessment and approval of
applications to
transport radioactive material
.

[
For unsuccessful applications, use
c
lass 61443
.
]

Destroy
50
years after
action
completed

61442

Records relating to the issue and monitoring of
source licenses

or the iss
ue
of licensing exemptions. Includes:



慰plic慴i潮s⁦潲ic敮s敳爠數敭灴p潮sⰠ,潲⁣桡湧敳Ⱐv慲楡ti潮s 潲o
慭敮dm敮瑳;



s瑡t敨潬摥rs⁳畢missi潮s㬠



煵慲瑥aly⁲数潲瑳;



i湳灥cti潮 慮d⁲敶iews 潦ic敮si湧 慲a慮g敭敮瑳;



灥敲⁲eviews ⁦慣iliti敳㬠



扲敡b栠h摥湴
ific慴i潮 慮d慮慧敭敮琠⡥朠tir散瑩o湳⁡湤 writ瑥t
睡w湩湧s);



s畳灥湳io湳Ⱐ,慮cella瑩o湳 慮搠d畳p敮sio湳 ice湳es㬠;湤



慰灥慬s⁡湤⁲eviews ⁤ cisi潮s⸠

[For unsuccessful applications for source licenses, use
c
lass
61443
.
]


Destroy
25
years after
acti
on
completed

61443

Records documenting:



routine operational administrative tasks

supporting the core business
;
and



radiation regulation activities

other

than those covered in classes
61440

to
61442
.

Destroy
10
years after
action
completed