Confidential
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11/3/2013 10:01:00 PM
Green Data Center Project Charter
Project Name:
Team Discovery Channel
Department:
IT
Focus Area:
Data Center
Product
/
Process:
Cloud Computing
Prepared By
Document Owner(s)
Project/Organization Role
Roger
Yang
Project Manager
Ryan
Jensen
Project
Analyst
Josh
Smith
Project
Analyst
Project Charter
Version
Control
Version
Date
Author
Change Description
0.9ac2
2.8.
20
10
Team Discovery
Channel
Document created
1.0
2.20
.2010
Team Discovery
Channel
Document Completed
Sections 4
-
9
added
1
APPROVALS
Prepared
by
__________________________________
Project Manager
Approved by
__________________________________
Project Sponsor
__________________________________
Executive Sponsor
__________________________________
Client Sponsor
Team Discovery Channel
Project Charter
Confidential
Page
2
11/3/2013
TABLE OF CONTENTS
1
APPROVALS
................................
................................
................................
...........................
1
2
PROJECT CHARTER PURP
OSE
................................
................................
...........................
3
3
PROJECT EXECUTIVE SU
MMARY
................................
................................
.......................
3
4
PROJ
ECT OVERVIEW
................................
................................
................................
............
3
5
PROJECT SCOPE
................................
................................
................................
...................
3
5
.1
Goals and Objectives
................................
................................
................................
..
3
5
.2
Depart
mental Statements of Work (SOW)
................................
................................
..
4
5
.3
Organizational Impacts
................................
................................
...............................
4
5
.4
Project Deliverables
................................
................................
................................
....
4
5
.5
Deliverables Out of Scope
................................
................................
..........................
5
5
.6
Project Estimated Costs & Duration
................................
................................
............
5
6
PROJECT CONDITIONS
................................
................................
................................
........
6
6
.1
Project Assumptions
................................
................................
................................
...
6
6
.2
Project Issues
................................
................................
................................
..............
6
6
.3
Project Risks
................................
................................
................................
...............
6
6
.4
Project Constraints
................................
................................
................................
......
7
7
PROJECT STRUCTURE AP
PROACH
................................
................................
...................
7
8
PROJECT TEAM ORGANIZ
ATION PLANS
................................
................................
...........
7
9
PROJECT REFERENCES
................................
................................
................................
......
7
Team Discovery Channel
Project Charter
Confidential
Page
3
11/3/2013
2
PROJECT
CHARTER PURPOSE
The project charter defines the scope, objectives, and overall approach for the work to be
completed. It is
a critical element for initiat
ing
, plan
ning, executing
,
controlling
, and
assess
ing
the project
. It
should be the
single point of ref
erence on the project for project
goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it
serves as a contract between the
Project T
eam and the Project Sponsors
,
stating what
will
be delivered
according to the budget, t
ime constraints, risks, resources
,
and standards
agreed upon for the project
.
3
P
ROJECT EXECUTIVE SUMMARY
Cloud based backup and storage
Update servers to integrate with Cloud seamlessly
Update HVAC in Data Center to improve energy efficiency
Implement a C
loud meeting solution
Stay under
$
2 million initial costs
Take advantage of Green rebates from Excel Energy
Testing Completed in 12 months
4
P
ROJECT OVERVIEW
Redesign of the Data Center to improve efficiency by implementing Cloud based backup
and storage
and allow for Cloud based conferencing.
5
P
ROJECT SCOPE
5.1
Goals and Objectives
Goals
Objectives
The project will provide
an improved system for
Cloud storage, backup,
and conferencing.
1.
Develop a
Data Center
by
October
that
enables reliable
Cloud backup,
storage, and conferencing
.
2.
Integrate new system
into production by January to
reduce energy consumption and travel costs
.
Team Discovery Channel
Project Charter
Confidential
Page
4
11/3/2013
5.2
Departmental Statements of Work (SOW)
Departmental SOW
Owner/Prime
Due Date/Sequence
Develop New Data Center
Team Discovery Channel
09.31.2010
Implement Data Center
Internal Server Team
12.31.
20
10
Cloud Integration
Internal Network Team
12.31.2010
5.3
Organizational Impacts
Organization
Impact to and Participation of
Organization
General Users
Unaffected
Internal Server Team
Critical
for Implementation, Project will
require resources between October and
January
Internal Network Team
Critical for Implementation, Project will
require resources between October and
January
5.4
Project Deliverables
Milestone
Deliverable
1.
Update HVAC system
in Data Center
Increase ventilation
Increase energy efficiency of Heating and Cooling
Comply with applicable codes and OSHA Health and
Safety standards
2.
Implement
Cloud
computing backup and
storage system
Safe and secure offsite Cloud backup and storage
Ensure new equipment will meet uptime
requirements
Negligible impact on end users
3.
Implement Web based
Conferencing
Provide a reliable, high quality web based
Teleconferencing solution
4.
Energy Rebates
Excel Energy will cover up to $25,000 for an Energy
E
fficiency study
Excel Energy will rebate the company $400 for each
kilowatt hour we save with the Green Data Center
Team Discovery Channel
Project Charter
Confidential
Page
5
11/3/2013
5.5
Deliverables Out of Scope
This project will not be making changes to end user devices except as it relates to adding
teleconferencing area
s. The project does not address any outstanding end user hardware
or software issues, or implement new systems that are not specifically outlined in this
document.
5.6
Project
Estimated Costs
& Duration
Project
Milestone
Date
Estimate
Deliverable(s) Included
Confidence Level
Energy
Efficiency Study
6/31/2010
Determine how the Data
Center can best
improve efficiency
75% of costs covered
by Excel Energy up to
$25,000
High
Update HVAC
11/31/2010
Increase energy
efficiency of Heating
and Cooling
High
Implement
Cloud
computing
backup and
storage system
12/31/2010
Safe and secure offsite
Cloud backup and
storage
High
Implement Web
based
Conferencing
12/31/2010
Provide a reliable, high
quality web based
Teleconferencing
solution
High
Realize energy
savings
from
implementation
12/31/2010
and onward
Excel Energy will rebate
us $400 on each
kilowatt hour saved
because of energy
efficiency improvements
More efficient energy
use will
help control
energy costs
High
Team Discovery Channel
Project Charter
Confidential
Page
6
11/3/2013
6
PROJECT CONDITIONS
6.1
Project Assumptions
Team
Discovery Channel will retain all 3 members for the duration of this project
Internal Server and Network teams will contribute their resources during the
implementation phase of this project.
Facilities Department will lend resources during the HVAC upgrad
es for the Data
Center.
6.2
Project
Issues
Priority
Criteria
1
−
High
-
priority/critical
-
path issue; requires immediate follow
-
up and resolution.
2
−
Medium
-
priority issue; requires follow
-
up before completion of
next project milestone
.
3
−
Low
-
priority issue;
t
o be resolve
d
prior to project completion.
4
−
Closed i
ssue.
#
Date
Priority
Owner
Description
Status & Resolution
1
02/22/2010
2
Sponsor
and
Exec.
Project Charter
requires
approval.
Charter will be presented
by TDC and reviewed by
Executives.
2
None at this
time
-
-
-
-
6.3
Project
R
isks
#
Risk Area
Likelihood
Risk
Owner
Project Impact
-
Mitigation Plan
1
Upgrading
HVAC while
operational
Low
Team
Discovery
Channe
l
HVAC work will take place
November to minimize cooling
issues,
work will
be completed in
sections.
2
Downtime
during
transition to
new Data
Center
High
Team
Discovery
Channel,
Server &
Network
Teams
New Data Center will be staged
and operational, and then brought
into production during non
-
critical
hours.
Team Discovery Channel
Project Charter
Confidential
Page
7
11/3/2013
6.4
Project
Constraints
The project relies on vendor’s delivery on promises about their Cloud Computing and
Teleconferencing products.
Server and Network teams may have limited resources to spare for integration if there
are other projects trying to complete in Decemb
er 2010.
7
Project Structure Approach
The project will be organized through Team Discovery Channel’s Wiki and through Live
Office
http://teamdc.wikispaces.com/
Office Live
8
Project Team Organization Plans
Project T
eam Role
Project Team Member(s)
Responsibilities
Project Manager
Roger
Ensure Project stays on
schedule and complete any
necessary tasks
Project Analyst
Ryan
Complete any necessary
tasks
Project Analyst
Josh
Complete any necessary
tasks
9
P
ROJECT
REFERENCES
Milestone
Deliverable
Excel Energy Rebates
Study and implementation rebate information
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