Green Data Center Project Charter

Confidential

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Last printed on
11/3/2013 10:01:00 PM




Green Data Center Project Charter


Project Name:

Team Discovery Channel

Department:

IT


Focus Area:

Data Center

Product
/
Process:

Cloud Computing


Prepared By

Document Owner(s)

Project/Organization Role

Roger

Yang

Project Manager

Ryan

Jensen

Project
Analyst

Josh

Smith

Project

Analyst


Project Charter
Version
Control

Version

Date

Author

Change Description

0.9ac2

2.8.
20
10

Team Discovery
Channel

Document created

1.0

2.20
.2010

Team Discovery
Channel

Document Completed



Sections 4
-
9

added


1

APPROVALS

Prepared

by

__________________________________

Project Manager

Approved by

__________________________________

Project Sponsor


__________________________________



Executive Sponsor


__________________________________

Client Sponsor

Team Discovery Channel
Project Charter


Confidential

Page
2

11/3/2013

TABLE OF CONTENTS

1

APPROVALS

................................
................................
................................
...........................

1

2

PROJECT CHARTER PURP
OSE

................................
................................
...........................

3

3

PROJECT EXECUTIVE SU
MMARY

................................
................................
.......................

3

4

PROJ
ECT OVERVIEW

................................
................................
................................
............

3

5

PROJECT SCOPE
................................
................................
................................
...................

3

5
.1

Goals and Objectives

................................
................................
................................
..

3

5
.2

Depart
mental Statements of Work (SOW)

................................
................................
..

4

5
.3

Organizational Impacts

................................
................................
...............................

4

5
.4

Project Deliverables

................................
................................
................................
....

4

5
.5

Deliverables Out of Scope

................................
................................
..........................

5

5
.6

Project Estimated Costs & Duration
................................
................................
............

5

6

PROJECT CONDITIONS

................................
................................
................................
........

6

6
.1

Project Assumptions

................................
................................
................................
...

6

6
.2

Project Issues

................................
................................
................................
..............

6

6
.3

Project Risks

................................
................................
................................
...............

6

6
.4

Project Constraints

................................
................................
................................
......

7

7

PROJECT STRUCTURE AP
PROACH

................................
................................
...................

7

8

PROJECT TEAM ORGANIZ
ATION PLANS

................................
................................
...........

7

9

PROJECT REFERENCES

................................
................................
................................
......

7


Team Discovery Channel
Project Charter


Confidential

Page
3

11/3/2013

2

PROJECT
CHARTER PURPOSE

The project charter defines the scope, objectives, and overall approach for the work to be
completed. It is
a critical element for initiat
ing
, plan
ning, executing
,
controlling
, and
assess
ing

the project
. It
should be the
single point of ref
erence on the project for project
goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it
serves as a contract between the

Project T
eam and the Project Sponsors
,

stating what
will
be delivered

according to the budget, t
ime constraints, risks, resources
,

and standards
agreed upon for the project
.


3

P
ROJECT EXECUTIVE SUMMARY



Cloud based backup and storage



Update servers to integrate with Cloud seamlessly



Update HVAC in Data Center to improve energy efficiency



Implement a C
loud meeting solution



Stay under
$
2 million initial costs



Take advantage of Green rebates from Excel Energy



Testing Completed in 12 months


4

P
ROJECT OVERVIEW

Redesign of the Data Center to improve efficiency by implementing Cloud based backup
and storage
and allow for Cloud based conferencing.


5

P
ROJECT SCOPE

5.1

Goals and Objectives

Goals

Objectives

The project will provide
an improved system for
Cloud storage, backup,
and conferencing.

1.

Develop a
Data Center

by
October

that
enables reliable
Cloud backup,
storage, and conferencing
.

2.

Integrate new system
into production by January to
reduce energy consumption and travel costs
.

Team Discovery Channel
Project Charter


Confidential

Page
4

11/3/2013


5.2

Departmental Statements of Work (SOW)

Departmental SOW

Owner/Prime

Due Date/Sequence

Develop New Data Center

Team Discovery Channel

09.31.2010

Implement Data Center

Internal Server Team

12.31.
20
10

Cloud Integration

Internal Network Team

12.31.2010

5.3

Organizational Impacts

Organization

Impact to and Participation of
Organization

General Users

Unaffected

Internal Server Team

Critical

for Implementation, Project will
require resources between October and
January

Internal Network Team

Critical for Implementation, Project will
require resources between October and
January

5.4

Project Deliverables

Milestone

Deliverable

1.

Update HVAC system
in Data Center



Increase ventilation



Increase energy efficiency of Heating and Cooling



Comply with applicable codes and OSHA Health and
Safety standards

2.

Implement

Cloud
computing backup and
storage system



Safe and secure offsite Cloud backup and storage



Ensure new equipment will meet uptime
requirements



Negligible impact on end users

3.

Implement Web based
Conferencing



Provide a reliable, high quality web based
Teleconferencing solution

4.

Energy Rebates



Excel Energy will cover up to $25,000 for an Energy
E
fficiency study



Excel Energy will rebate the company $400 for each
kilowatt hour we save with the Green Data Center

Team Discovery Channel
Project Charter


Confidential

Page
5

11/3/2013


5.5

Deliverables Out of Scope

This project will not be making changes to end user devices except as it relates to adding
teleconferencing area
s. The project does not address any outstanding end user hardware
or software issues, or implement new systems that are not specifically outlined in this
document.

5.6

Project
Estimated Costs
& Duration

Project
Milestone

Date
Estimate

Deliverable(s) Included

Confidence Level

Energy
Efficiency Study

6/31/2010



Determine how the Data
Center can best
improve efficiency



75% of costs covered
by Excel Energy up to
$25,000

High

Update HVAC

11/31/2010



Increase energy
efficiency of Heating
and Cooling

High

Implement

Cloud
computing
backup and
storage system

12/31/2010



Safe and secure offsite
Cloud backup and
storage

High

Implement Web
based
Conferencing

12/31/2010



Provide a reliable, high
quality web based
Teleconferencing
solution

High

Realize energy
savings
from
implementation

12/31/2010
and onward



Excel Energy will rebate
us $400 on each
kilowatt hour saved
because of energy
efficiency improvements



More efficient energy
use will
help control
energy costs

High


Team Discovery Channel
Project Charter


Confidential

Page
6

11/3/2013


6

PROJECT CONDITIONS

6.1

Project Assumptions



Team
Discovery Channel will retain all 3 members for the duration of this project



Internal Server and Network teams will contribute their resources during the
implementation phase of this project.



Facilities Department will lend resources during the HVAC upgrad
es for the Data
Center.

6.2

Project
Issues

Priority

Criteria

1

−

High
-
priority/critical
-
path issue; requires immediate follow
-
up and resolution.

2


−

Medium
-
priority issue; requires follow
-
up before completion of
next project milestone
.

3


−

Low
-
priority issue;
t
o be resolve
d

prior to project completion.

4

−

Closed i
ssue.


#

Date

Priority

Owner

Description

Status & Resolution

1

02/22/2010

2

Sponsor
and
Exec.

Project Charter
requires
approval.

Charter will be presented
by TDC and reviewed by
Executives.

2

None at this
time

-

-

-

-

6.3

Project
R
isks

#

Risk Area

Likelihood

Risk

Owner

Project Impact
-
Mitigation Plan

1

Upgrading
HVAC while
operational

Low

Team
Discovery
Channe
l

HVAC work will take place
November to minimize cooling
issues,
work will

be completed in
sections.

2

Downtime
during
transition to
new Data
Center

High

Team
Discovery
Channel,
Server &
Network
Teams


New Data Center will be staged
and operational, and then brought
into production during non
-
critical
hours.

Team Discovery Channel
Project Charter


Confidential

Page
7

11/3/2013


6.4

Project
Constraints



The project relies on vendor’s delivery on promises about their Cloud Computing and
Teleconferencing products.



Server and Network teams may have limited resources to spare for integration if there
are other projects trying to complete in Decemb
er 2010.


7

Project Structure Approach

The project will be organized through Team Discovery Channel’s Wiki and through Live
Office



http://teamdc.wikispaces.com/



Office Live


8

Project Team Organization Plans

Project T
eam Role

Project Team Member(s)

Responsibilities

Project Manager

Roger

Ensure Project stays on
schedule and complete any
necessary tasks

Project Analyst

Ryan

Complete any necessary
tasks

Project Analyst

Josh

Complete any necessary
tasks


9

P
ROJECT
REFERENCES

Milestone

Deliverable

Excel Energy Rebates

Study and implementation rebate information