GSA Auctionsx - GSA Expo

prudencecoatInternet and Web Development

Nov 18, 2013 (3 years and 6 months ago)

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U.S. General Services Administration

Ericka Grim

Branch Chief

GSA /
Personal Property Management Division

May 15 , 2012

GSA
Auctions
SM

Federal Asset Sales


Goals


Maximize the value received from the sale of
government assets


Provide a single point of entry for citizens to find and
purchase government assets



Objectives


Maximize net proceeds from asset sales


Make it easier for citizens and businesses to find and
buy government assets


Accelerate asset disposal cycle time


Decrease agencies’ expenses related to sales


Improve the personal property sales process


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Federal Asset Sales


GovSales.gov
-

Single Point of Entry for Citizens


Linked to USA.gov


Will display all government assets available for purchase



Encompasses


Real Property


Personal Property


Surplus


Exchange/sale


Forfeited

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Federal Asset Sales

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Approved Personal Property Sales Centers


US General Services Administration
--
Federal Acquisition Service,
Sales Program Division

US Department of Agriculture
--
Centralized Excess Property Operation

US Department of Justice
--
US Marshals Service

US Department of Treasury
--
Asset Forfeiture Division


Internal Revenue Service

US Department of Interior
--
Aviation Management Division

US Department of Defense
--
Defense Reutilization and Marketing Service


Also Real Property Sales Centers

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Federal Asset Sales

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Federal Asset Sales


We want to be your



Sales Center…



In Sales Center selection process


for personal property

GSA was highest



scoring candidate


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GSA
Auctions
SM

Sales Center
…a GovSales.gov partner


Sales


GSA

Auctions
SM
, internet auction, predominant method of sale


Approved as a Sales Center under Federal Asset Sales e
-
gov

initiative


GSA
Auctions
SM

Sales Center

Internet

Auctions

www.gsaauctions.gov

Negotiated

Fixed

Price

Live

Auctions

Drop

By

Sealed

Bid

Spot

Bid

FEDERAL DISPOSAL PROCESS

EXCESS

SURPLUS

SCREENING

Internal

Agencies/Bureaus

Of your Department

Federal Agencies

Cost Reimbursable Contractors


Grantees


Public Airports

State Agencies for Surplus
Property

Nonprofit Educational & Public
Health Activities

Service Educational Activities



AGENCY

SCREENING

SCREENING

And

FEDERAL TRANSFER

21 DAYS

DONATION

NOTIFICATION

5 DAYS

SALES

DONATION

REMOVAL

Categories of Property for Sale


Surplus Property


FMR Part 102
-
38
-

Sale of Personal Property



Exchange/Sale Property


FMR Part 102
-
39
-

Replacement of


Personal Property Pursuant to the


Exchange/sale Authority



Forfeited Property


FMR Part 102
-
41
-

Disposition of Seized,


Forfeited, Voluntarily Abandoned, and


Unclaimed Personal Property



Governing authority


40 U.S.C. 503, 541 through 548, 571, 573 and 574



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Surplus Property


FMR Part 102
-
38


Sale of Personal Property

Property that survives utilization and
donation

Opportunity for the taxpayer to
purchase surplus property

Optimize return to the US
Government


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Exchange/Sale Property


FMR Part 102
-
39


Replacement of Personal Property
Pursuant to the Exchange/sale Authority



A separate category of federal property


It’s not excess……


Its functionality


is still required for use,



but it’s…..


Worn out


Obsolete

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Exchange/sale authority allows agencies to….


“exchange or sell non
-
excess, non
-
surplus personal
property and apply the exchange allowance or proceeds
of sale in whole or in part payment for the acquisition
of similar property”

Exchange/Sale Property


FMR Part 102
-
39


Replacement of Personal Property
Pursuant to the Exchange/sale Authority


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http://gsaxcess.gov/

GSAXcess
®



GSAXcess
®

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Agency Requirements


Completes SF126 for exchange/sale property not required for
screening through
GSAXcess
®





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Agency Requirements


Provides digital picture and detail description


Provides Custodian for



inspection and pickup


Coordinates with GSA



Office on reserve/upset



prices

Upset Prices/Time Frames

Upset price is the lowest price the agency
is willing to accept

If upset is not met (GSA will contact you
with highest bid)

Our time frames for online sales are
usually 7 or 15 days


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Custodial Duties

Provides the following:


Contact information


Property location


Inspection dates and times


Special requirements for removal


Available during inspection and removal periods


Accountable for the care and handling of

property prior to its removal


GSA does the rest!!


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GSA Does the Rest

Basic Services Offered




Asset lotting guidance


Sales preparation


Asset description and listing
preparation assistance


Preparation of award documents


Contract awards


Financial and property line item
accountability


Contract administration


Collection and processing of bid
deposits


Collection and deposit of proceeds


Distribution of proceeds


On
-
line Sales

Secure internet site

Posting of items


Posting of photos


Featured items

listing and homepage

Maintenance of registered bidders

Electronic payment

Automated closing

Bid period extension

Registration verification engine

Collection of bid deposits


Off
-
line Sales

Advertising of sale event


Maintenance of specialized mailing lists

Printing and distribution of IFBs

Bid opening

Registration of bidders

Auctioneer

On
-
site Sales Contracting Officer

On
-
site collection of payments

Follow up collection of defaults/late payments


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Savings to the Agency


No cashier


No on
-
site Contracting Officer


No additional cost for sale site location


Reduces time and labor cost


Reduces storage fees

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GSA
Auctions
SM


www.gsaauctions.gov


Registration


Featured Items


Proxy Bidding


Overtime Features


Bid Deposit Option


Online Payment

Preferred Sale

Method

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Agency Name: _________________________________________________________________________

City: ______________________________________________ State: ____________________________

REQUESTOR’S INFORMATION:

First Name: ____________________ Middle Initial: ______ Last Name: _________________________

Telephone Number: ( __ __ __ ) __ __ __
-

__ __ __ __ Extension: ________

Fax Number: ( __ __ __ ) __ __ __
-

__ __ __ __

Email Address: ________________________________________@__________________________________

SELECT SCREENS TO ACCESS:


Review Your Sale Items


Update Your User Information


Withdraw Your Property Items From The Sales Process

MySales

MySales
Access
Request Form

PLEASE PRINT




Activity Address Code:


(6
-
Digit AAC Code)

A link to the Agency/Bureau Codes is located on the MySales homepage.


Your Activity Address Code (AAC) is the first 6 digits of your “Item Control Number.”



(2
-
Digit Agency Code) (2
-
Digit Bureau Code)

Agency/Bureau Code:


MySales Access

Request Form (cont

PLEASE PRINT


Please send your form to: Deborah
Leith
, MySales Coordinator


2200 Crystal Drive


Crystal Plaza 4, Room 706


Arlington, VA 20406


Telephone Number: (703) 605
-
2913 or (703) 605
-

5610


Fax Number: (703) 605
-
9833


Email Address: deborah.leith@gsa.gov

If you have access to GSAXcess®,
no signature

is required for access to
Review Your Sales Items

and
Update

Your User Information
screens. Just enter your GSAXcess® access code here ___________ and fax your form.

If you need access to
Withdraw Your Property Items from the Sales Process
you will need to have the

form
signed

by your Property Disposal Officer

If you do not have access to GSAXcess® and need
Access to MySales

you will need to have the form
signed


by your Property Disposal Officer.

AUTHORIZING OFFICIAL:



___________________________________________________ ______________________________________

Name and Title Authorizing Official’s Sig
nat
ure

www.mysales.fss.gsa.gov

Use Default Password

12345678

Enter Your Access Code

Hit Login or Enter

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Change Your

Password

Basic functions for Property Custodian

Only Available to Persons Designated


By Agency

Only Available to Fleet Personnel


Update Your User Information

You will Need to Change

the Activity Address Code

Each Time you Need to

View a Different One

Hit Menu or Back
Button to Return

to Main Menu

Review Your Sale Items


Listing of All Your Sales Items

Next Page

Item Status

Detail Item
Description Report


Search Options Listing

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Withdraw Your Property Items
from the Sales Process


Confirm Withdraw


Property Withdrawn Successful

If Status shows
Withdrawn on (Date) the
item was withdrawn by
the Owning Agency


Property Withdrawn Successful


Property Withdrawn

by Regional Office

If Status shows
Withdrawn on (Date)
and a Status
Message the Item
was Withdrawn by
the Regional Office




































Questions???