Collection and Assets Management: One University Library's Journey to the Future

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Nov 15, 2013 (3 years and 9 months ago)

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Collection and Assets
Management: One University
Library's Journey to the
Future






Dr
.

Sheeja

N
.
K
.



Dr
.

Susan

Mathew

K


Smt
.

Sreerekha

S
.
Pillai



CUSAT


Sri
.

Surendran

Cherukodan












Collection management


It

is

a

set

of

interrelated

activities

involved

in

building

and

maintaining

a

collection

of

library

resources

to

serve

the

needs

and

wants

of

its

clients

(Kennedy,

2006
)
.

Objectives

To

trace

the

problems

and

prospects

of

collection

and

asset

management

of

the

University

Library

of

Cochin

University

of

Science

and

Technology

(CUSAT)



CUSAT: An Overview



Established in 1977

State
owned


Three campuses

Twenty
eight departments






Cochin University Library (CUL)


Established in 1977

Situated at the main campus.

One central library and 21
departmental libraries

6000 users

Koha

Library Management System

Annual budget 2012
-
13
-

175
lakhs

Average 2500 books per
year

151 foreign journals, 52 Indian
journals and 12 databases.




Trends in Collection Management


Review Reveals
….

Rapid growth in size and scope of library
collections

Focus from
collection
development to
management of library collections

Attempts at co
-
operative collection development

Economic constraints

Digital information system

Expectations and needs of different users


Trends in Collection Management

Review Reveals
….

Limitations in library staff and budget
adaptability

Change in the scholarly communications system

Ownership and control of information in the
digital information system

Managing storage of print collections

Digital formats

Licensing issues


Collection Management at CUL



Print Books

Priority list of latest publications
recommended by Heads of
Departments

Reference books :10%


General books : 5%


Subject books :85%

Classification
-

Universal Decimal

Classification
(UDC
)


Cataloguing
-

AACR
-
2

Web OPAC
-

http://ul.cusat.ac.in

Collection Management at CUL



E
-
Books

E
-
books recommended by
Department
Heads

Selected only from those who
provided “pick and choose” option
with perpetual access.

IP

authenticated

access

of

e
-
books

across

the

campus

network
.


Downloadable

link

provided

in

the

OPAC

and

Library

webpage

for

accessing

e
-
books
.





Collection Management at
CUL

Downloadable link for E
-
books in library catalog

Collection Management at CUL

Downloadable link for E
-
books in Library website




Collection Management at CUL



Journals

Priority list of journals recommended
by Heads of Departments of CUSAT.

Centralized purchasing model

Subscribes to 203 print journals.

Directly from the publishers


Kardex

system’ for recording the
details of periodicals.



Online Journals and Databases


Subscribes 36 online
journals and 12 full
text
databases


>7000
e
-
resources
from UGC
Infonet

digital library
consortium



Online Journals and Databases


E
-
gateway

grants

direct

link

to

all

e
-
resources


accessible

in

the

campus

Collection Management Challenges

Print
resources


Increase in the price of the journal


Conversion rate of foreign currency


Space management


Preservation cost






Collection Management Challenges

Online Resources




Ownership

Licenses
for databases

Additional annual fee for updating and
maintenance/hosting for e
-
books

Remote access



Asset Management



The CUL maintains an institutional
repository

Dyuthi



Archives


theses
, conference proceedings, teaching


and
learning materials and other scholarly
publications of the scientific community of
CUSAT.

CUL


Future Directions

New
building with ICT infrastructure development

Implementation of new inventory
and security tools

Advanced training on Integrated Library
Management systems, Space management, Collection
Management, Information Literacy, Search Strategies

Evaluation of collection
,
and control of digital
information










THANK YOU