Software Asset Management

presenterbelchManagement

Nov 18, 2013 (3 years and 10 months ago)

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Miami University

Fall 2009

Software Asset Management

What is SAM?



Purchasing, deploying, managing and
tracking software from purchase to the
retirement of the software.




The lifecycle of software


Why is Software Asset
Management Important?


Software is an Asset


FY08


$425,000 spent on new, non
-
capital software
purchases


$1,000,000 spent on renewal of maintenance
outside of IT!

Why is Software Asset
Management Important?


Documented Cost Savings


Educational pricing


Volume discounts


Consolidated purchases


Adobe


FY07

$177,000+ over education pricing


FY08

$104,500+ over educational pricing


Techfee Purchases Fy07

$100,000 additional savings.


IT Services Budget cost savings or cost avoidance


FY08

$324,400+


FY09

$407,027


Miscellaneous Saving

$31,834



Why is Software Asset
Management Important?


Compliance


What we don’t know can hurt us!


1 in 4 pieces of software is illegal!


>2500 employees = audit in next four year!


Ramifications of non
-
compliance or deliberate
piracy


Huge fines starting at $150K


Loss of employment


Jail!



Why is Software Asset Management
so difficult?


Inconsistent licensing models that are difficult to understand.


Similar or same terms might mean different things.


Volume license keys make it very easy and tempting to use
improperly.


Home use is not a component of all agreements.


Who reads those End User Licenses anyway?


What happens if I don’t read? Am I still responsible?


Yes!

What is your responsibility?


Acknowledge that this is a
departmental
responsibility.


Responsible Use of Computing Resources
-
section 16.6.A.2


As a department/division:


Develop good SAM Strategies


Inventory existing software


Locate and store purchase documents


Develop a departmental specific tracking mechanism


Identify a single location for documents (Remember any of
us could win the lottery!)

o
Electronic or manual


Determine best location or process for storing media and
lock it up
!!



What is your responsibility?


Know the best way to obtain software


Step 1
-
Software download page
www.muohio.edu/software


Free or site licensed software


Step 2
-
Software store
www.software.muohio.edu/store


Purchase software for your institutional computer.


Step 3
-
Use the software store to ask for quotes or pricing
information.
http://www.software.muohio.edu/store

What is your responsibility?


Teach and Promote Awareness


Communicate your SAM plan


Who can purchase?


How to purchase?


What to do with the license documents and media


What are you buying?


Do an annual refresher!

What is IT Services Responsibility?


Empower the staff to be Compliance Agents


Know what to do if you identify software violations


Who do you tell?


Your Supervisor, Manager, Dean, Chair, or Technical
Staff


Do you need proof?


It is appropriate for someone in your division to ask
for proof of purchase.


The client needs to be able to provide proof of
license upon request if installing personally owned
software on institutional computers.


What can IT Services do for you?


Assist with purchasing.


Right place, right price


Communicate software availability and best
pricing.


Can we use this listserv to communicate promotions?


Do license interpretation.


Research and explain


Advise on compliance issues.


Conduct departmental training


Resources
-
coming soon!





Comments and Questions?


FAQ’s