Corporate Property Automated
Information System (CPAIS)
CPAIS interfaces with:
SA’s Streamlined Technology
Acquisition Resources for Services
Federal Real Property Profile
Information System (FFIS).
CPAIS is multi
tracks and manages real property
assets for owned, leased and General
Services Administration (GSA)
assigned property and
addresses Executive Order 13327,
Federal Real Property Asset
RPA AND RPM ACCESS
Real Property Managers
[Real Estate Warrant Officers
(REWO) and Location Administrative Officers (LAO)]
the Real Property Accountant
will need access to CPAIS.
To obtain access to the CPAIS system, Users must
use the CPAIS web link to access the User
Management Application within CPAIS to submit an
Users may only have access to properties within
their assigned area of responsibility.
CPAIS RPM ROLES
to create, update, delete
and access lease records.
user to create, update and
delete assets and link them to
GSA sites. (REWO)
WORK ITEM MGR
user to enter and update
work items and facility
master plan information.
user to enter occupancy
information for their property
or the co
managed by other agencies.
allows user to manage co
RPA Read Only
user to view various RPA
screens; the primary use will
be to be look up the Unique
Asset Identifier (UAI) for Real
Property Assets already in
Forgot my Login ID? Forgot my Password?
transfer in, purchase, or
Capitalize or expense decision is made.
Shell record is created.
UAI created and established if capitalized.
Budget allocation is requested.
All costs are captured in the subledger if capitalized or
acquisition cost tallied if not capitalized.
Asset is placed in service.
CAPITALIZE VS. EXPENSE
2 or more
CREATING UNIQUE ASSET
If the project will be capitalized, a UAI
must be created and established on the
UAI Table (UAIT).
Before submitting the UAI Request
Form, the proposed UAI should also be
queried on the RPA side to ensure
there is no duplication.
CREATING A UAI:
03 05 1907 190700B001
CREATING A SHELL RECORD
The REWO will coordinate to create a shell record
within the RPM side of CPAIS. This will store the
interim information until the asset record is updated and
placed in service on the RPM side.
CPAIS FFIS INTERFACE
Once the shell record and UAI are
created the CPAIS/FFIS interface must
run to establish the UAI on the UAIT.
Then value streams are created within
CPAIS as transactions are interfaced
To create a RPM record, an asset entry is
made within the RPM Module, Owned
data elements must be
Asset ID or Feature ID
Org Code, and
PLACING AN ASSET IN SERVICE
Before an asset is placed in service, the
status within the RPM record must be
Excess to GSA
PLACING AN ASSET
IN SERVICE WITHIN RPA
The subledger within the RPA Module must
agree with the Record of Payments; and
The CPAIS Financial Analyst must ‘throw’ the
toggle to close Work In Progress postings and
CPAIS utilizes straight
Depreciation runs monthly.
Depreciation accumulates until the book
value is zero.
An asset may require write
off due to:
naturally by fire, flood,
earthquake, or other natural disaster or
Being taken out of service, permanently.
Disposal forms shall be maintained in the
asset’s official Asset File.
CPAIS records are maintained indefinitely.
Disposed records that transferred from the
FIRM system are listed under Org Code
9999. However, disposal records after the
initial conversion shall remain linked to their
Installation/Site with a status of “Disposed”.
RPMB has prepared this training and is
available to walk users through the
various processes of CPAIS, including
navigation through screens via
CPAIS Webcast Train is periodically
offered by RPMB.