Commonwealth of Massachusetts Statewide IT Consolidation Program Phase 3c Program Management Dashboard

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Nov 18, 2013 (3 years and 9 months ago)

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Prepared by PMO of IT Consolidation Program

Commonwealth of Massachusetts

Statewide IT Consolidation Program


Phase 3c


Program Management Dashboard


Review Period: mm/dd/year


mm/dd/year

Meeting date

-

2

-

DRAFT FOR DISCUSSION PURPOSES ONLY

Agenda

1

Review Phase 3c IT Consolidation Integrated Workplan

2

CIO Cabinet Meeting


<Mtg Date> Proposed Agenda

3

IT Consolidation Working Group Meeting


<Mtg Date> Proposed Agenda

We Are
Here

We Are
Here

-

6

-

DRAFT FOR DISCUSSION PURPOSES ONLY

1. Helpdesk Services Consolidation


SCIOs


1.1 ANF


1.3
EOHED


1.2
EOPSS



Key Discussion Items:



1.1



1.2



1.3


2. Desktop and LAN Services Consolidation


SCIOs


2.1 EOLWD


2.3 ANF



2.2 EOEEA


2.4 EOHED

Key Discussion Items:



2.1



2.2



2.3



2.4

3. Website IA Portalization


J. Letchford (S. Parker)


3.1 EOE


3.3 EOEEA



3.2 MassDOT


Key Discussion Items:



3.1



3.2



3.3

4. Application Consolidations


SCIOs


4.1 MassDOT


4.2 EOEEA

Key Discussion Items:



4.1



4.2


Legend:


On Schedule


At Risk Behind

-

7

-

DRAFT FOR DISCUSSION PURPOSES ONLY

5. Data Center Services


J. Letchford (J. Holbrook)


5.1 Develop Virtualization
Architecture


5.3 Synchronize
consolidation plans


5.2 Complete EOHHS Pilot



5.4 Develop Security Architecture
plan


5.5 Complete timeline for data
center asset transition

Key Discussion Items:


5.1


5.2


5.3


5.4


5.5

6. Network Services


J. Snyder, L. Angeloni


6.1 Implement EOHHS
VoIP


6.3 Build Network
Backbone


6.2 Obtain contingency
savings


Key Discussion Items:


6.1


6.2


6.3

7. Email & Directory Services


J. Letchford (M. Chew)

7.1 PERAC


7.3 CHSB


7.5 Active Directory Strategy

7.2 DIA


7.4 MassDOT


7.6 eJournaling/Archiving Solution

Key Discussion Items:


7.1


7.3


7.5


7.2 DIA


7.4


7.6


On Schedule


At Risk Behind


Legend:

-

8

-

DRAFT FOR DISCUSSION PURPOSES ONLY

8. Service Excellence


J. Snyder

8.1 Implement Phase 1 of asset management process for ITD



8.3 Implement formal automated Incident Management reporting



8.5 Common helpdesk tool procured

8.2 Complete draft business plans for each ITD Service



8.4 Develop FY11 Rates



Key Discussion Items:



8.1



8.3



8.5

Key Discussion Items:



8.2



8.4

9.
Program Management


ITC PM Team


9.1 Develop/manage
integrated work plan


9.3 Knowledge transfer to
Commonwealth program
manager


9.2 Provide program
management support


Key Discussion Items:



9.1



9.2



9.3

10. Secretariat IT Consolidation


ITC PM Team

10.1 Provide integration
and coordination support

10.2 Develop IT sourcing
strategy

Key Discussion Items:



10.1



10.2


On Schedule


At Risk Behind


Legend:

Output

ANF

EOE

EEA

HED

HHS

LWD

PSS

DOT

ITD

CMW

Refresh

Updates

Plan 3c
Updates

-

9

-

DRAFT FOR DISCUSSION PURPOSES ONLY

12. IT Finance


K. Luddy

12.1 Support Sub
-
committee


12.3 Train and implement
MMARS workflow

12.2 Implement Operating
Models


12.4 Develop cost
allocation and indirect rates

Key Discussion Items:



12.1



12.2



12.3



12.4

12.2


12.3 Mini
-
Dashboard > Op Models and MMARS Workflow

Output

ANF

EOE

EEA

HED

HHS

LWD

PSS

DOT

Op Model

Workplan

Implementa
-

-
tion

MMARS


On Schedule


At Risk Behind


Legend:

11.1 Mini
-
Dashboard > Program Benefits

Output

ANF

EOE

EEA

HED

HHS

LWD

PSS

DOT

ITD

CMW

Kick
-
Off

Baselines
/Targets

Metrics

Dashboard

11. IT Governance


A. Margulies

11.1 Roll out Benefits
Tracking


11.2 Coordinate ISB,
TGB, ESB, and CIO
Cabinet

Key Discussion Items
:


11.1



11.2

-

10

-

DRAFT FOR DISCUSSION PURPOSES ONLY

13. HR/ Labor/ Talent


M. Desmond, E. Wright

13.1 Develop staff
transition process


13.3 Develop CMW IT
Learning Program plans

13. 2 Train IT workforce on
ITIL

Key Discussion Items:



13.1



13.2



13.3


On Schedule


At Risk Behind


Legend:

13.2 Mini
-
Dashboard > ITIL Training Participation

ANF

EOE

EEA

HED

HHS

LWD

PSS

DOT

ITD

Progress
to Date

14.3 Mini
-
Dashboard > Sec Town Halls

Town
Hall
Date

ANF

EOE

EEA

HED

HHS

LWD

PSS

DOT

ITD

14. Program Communications


J.Glennon

14.1 Draft report to
Governor


14.3 Communicate staff
transition

14.2 Conduct ongoing
communications


14.4 Conduct knowledge
transfer

Key Discussion Items
:



14.1



14.2



14.3



14.4

-

11

-

DRAFT FOR DISCUSSION PURPOSES ONLY

CIO Cabinet Meeting


Proposed IT Consolidation Agenda Items for <mtg date>

1

<Topic>

Presenter / Discussion lead

2

<Topic>

Presenter / Discussion lead

3

<Topic>

Presenter / Discussion lead

-

12

-

DRAFT FOR DISCUSSION PURPOSES ONLY

Working Group Meeting


Proposed Agenda for 04/05

1

<Topic>

Presenter / Discussion lead

2

<Topic>

Presenter / Discussion lead

3

<Topic>

Presenter / Discussion lead