Collection Development in Digital Libraries

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Dec 8, 2013 (3 years and 10 months ago)

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Collection Development
in Digital Libraries

Matt Woronko

What
is

a digital library?


Library where items are stored in digital formats as
opposed to the analog form


Content may also be stored locally or accessed
remotely in a computer network


Examples include Project Gutenberg, Google Book
Search and Carnegie Mellon’s Million Book Project



One of the first steps: The Gopher


Useful tool that organized Internet access points in a
hierarchy


Linked users to other catalogs, internal directories and
databases


Collection development librarians wanted to use the
software to provide subject access to article databases
and journals

E
-
journals and e
-
books


As technology progresses, digital journals and books
have seen popularity booms


Journal examination usually consists of available file
formats, print functionality and saving options


Tools for maintaining info about contracts, purchase
orders of e
-
books are being developed as the e
-
book
collection advances


Librarian staff have also become negotiators and
familiar with legal aspects of electronic content

Putting together an outline


Few libraries actually have a written policy regarding
items to be digitized


Replacements not only preserve items but also
increase access


Harvard process has been used by many because it
presents a more detailed attack than many others

Three step procedure


Proposed by Diane Vogt O’Connor on how to develop
collection


Nominate


creators, donors, researchers and more
choose items


Evaluate


review the nominations and make
determinations about weeding items


Prioritize


committee ranks items based on value, use
and risk

Nominate


Not everything can be nominated because of high
costs and limited budgets


Another factor is stakeholder concerns and legal issues


Lastly, the items are examined to be institutionally
credible

Evaluate


Compare the nomination and de
-
selection list to see if
any overlap


Some items may be decided to be digitized later, when
better or appropriate technology is developed


Process is aimed at weeding inappropriate items,
leaving best candidates for digitization

Prioritize


Items are ranked by value, use and risk


Value is broken down into informational, administrative,
artifactual, evidential and monetary levels


Risk is scored similarly with levels of low, medium and
high


Use is categorized the same way

Some examples


University of Texas has three broad categories for
materials


Purchased or licensed material such as electronic
journals or databases


Formatted material from non
-
copyright print and analog
sources or reformatted from copyright sources


Links and pointers to Internet resources of significant
value which are added to the databases



Selection criteria goes through four review levels


California Digital Library


Three primary goals remain the same for all ten
campuses


The user base


Programs that will be supported


Resources available to support those users and programs



Library also uses list of 18 principles for acquiring and
licensing digital formats including licensing standards

Columbia Digital Library


Purpose is to collect information to satisfy the needs of
the Columbia community


Favors Internet and World Wide Web resources
because they’re easy to use


Libraries not only have protocol for archives but also
consortium purchasing and digital conversion

Almost the same but not


Subtle distinctions appear out of different policies


Examples of UT, CDL and CU prove libraries focus on
their own branch and system’s needs


All libraries want balance and encourage a plethora of
resources over variety of majors


But each has its own interests from practicality issues
to promoting the school to specified research goals

Developing a collection from the
Web


Crawling websites adds a challenge to developing
collections


Online material often found includes recordings, posters
and bookmarks


Use of Archive
-
It to specify selected sites, frequency of
crawls and amounts to be captured


Server space can get quite large, in addition to setting up
the proper metadata terminology

Who else can help us?


One group is the information technology (IT) crowd


IT department can help fix mistakes in databases early on
rather than later


They can also educated staff on hardware and
appropriate software


The department can also know what info can’t be
extracted from online resources and how to get the most
out of software that does

Digital means changes things


Do librarians collect journals by the title or do they go
with a group of well acclaimed articles?


Digital development means more libraries can and
have remained in contact


Change has occurred from one journal vendor to
negotiating through consortiums, billing clerks and
learning the technology

Make sure that we’re seen


Make sure infrastructure allows things to be picked up
by search engines


Use RSS feeds as a sort of teaser back to the
collection


Allow the interface to provide quick access to library
materials


A content management system maintains consistent
design and allows edits from a single location

Reach out to everyone


Subscribe to diverse content databases such as Ethnic
News Watch and Bibliography of Asian Studies


Tell aggregators diversity and literacy need to be focal
points in their products


Computer and literacy skills should be focused on as
interfaces are developed

In the future


Collection development is a good blueprint for all
libraries, analog or digital, even if it isn’t perfect


Digital world presents unique challenges that many in
the field have already encountered


New experiments and research will continue to lead to
better and more effective ways at developing
collections