STURMINSTER NEWTON TOWN COUNCIL

positiveriverManagement

Nov 20, 2013 (3 years and 4 months ago)

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STURMINSTER NEWTON TOWN COUNCIL

Business Management

Summary


This document
summarizes Council business recently undertaken by Council office staff. It does not include
information on Council business
supervised by the Amenities Committee

because this is summarized separately
in the Amenities Projects List.
It will be updated
as required

by
Council staff and uploaded to the Council’s website.

It will be
included in the report by the Town Clerk to each monthly meeting of the full
Council
.
It
is intended to
inform Council members and staff and members of the public, to guide policy
-
making and to
note important
developments
.

It comprises
two

sections:

S
ection 1


Current Projects

Reports recent developments in the handling of more complex
or long
-
running
matters or the delivery of projects not included in the
Amenities Projects List.

Section
2



Regulatory and Administrative Matters

Reports
recent developments in matters conce
rning the regulation and internal administration of the Council

Where appropriate, items are marked as being overseen by
(and therefore potentially discussed at meetings of) full Council (FC), the Planning &
Environment Committee (P&E) or the Finance & Per
sonnel Committee (F&P). A calendar of these meetings is available on every Council
noticeboard and on its web
-
site,
www.sturminsternewton
-
tc.gov.uk
.

Town Clerk


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Section
1

-

Current Projects



1
.1

The Exchange


Completion of occupational leases

Stage

reached/Recent developments
:

1.

Negotiation of revisions to management responsibilities and re
-
charging of shared expenses

2.

Initial amendments to draft leases prepared by Town Clerk

discussed and largely agreed
.


Next steps
:

1.

Negotiation of any f
ina
l

amendments required
.

2.


Revised drafts to be submitted for

checki
ng and completion by solicitors.

Overseen by
:

F&P

Last updated:

4 November

2013

1
.
2

The Exchange


Car Park Service Charge Claim

Stage reached/Recent developments

1.

Claim settled and payment
made
.

Next steps
:

1.

Seek agreement on re
-
charging cost to other affected parties.

2.

Seek
to agree practical arrangements for future billing
.

Overseen by
:

F&P

Last updated
:

4 November

2013

1
.
3

Old Market Hill


Adoption of
highway

Stage reached/Recent developments
:

1.

Confirmation received that, pursuant to the relevant adoption agreement, the developer has appointed contractor
s

to undertake the
rem
edial road
-
works
and

street
-
lighting alterations

agreed with DCC
.

Street
-
light works partially completed.
R
oad works expected to be
gin

shortly.





Next steps
:

1.

Seek updates from developer and Dorset Highways if matter does not proceed after a reasonable interval
.


Overseen by
:

P&E

Last updated
:

4 November

2
013

1
.
4

Drovers & The Gavel


Adoption of roads, paths, etc.

Stage reached/Recent developments
:

1.

Information received that the adoption process is complicated by unresolved questions concerning responsibility for retaining

structures
.



Next steps
:

1.

Seek updates from developer and Dorset Highways if matter does not proceed after a reasonable interval.


Overseen by
:

P&E

Last updated:

2

Aug

20
13

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1
.
5

Cycle Safety Improvement

Stage reached/Recent developments
:

1.

Application for Section 106 monies
granted and funds received from North Dorset District Council.


Next steps
:

1.

Pass to Amenities Committee to arrange development of detailed proposals
.


Overseen by:

Amenities

Last updated
:

4 November

2013

1
.
6

Market Site
-

Undeveloped areas

Stage reached/Recent developments
:

1.

Site owner has reported that the finance required to develop the site is unavailable and has invited suggestions for temporar
y uses which do not
prejudice existing planning rights or
which might require waste disposal or obscure the site or provide non
-
local commercial gain.

Next steps
:

1.

None.


Overseen by
:

FC

Last updated
:

21

Mar.

2013


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Section
2

-

Regulatory and Administrative Matters

2
.1

Budget and precept setting for
201
4
-
1
5

Stage reached/Recent developments
:

1.

Initial discussions about re
-
designing process around “zero
-
base budgeting” concept to ensure precept is set at correct level
.

2.

F& P Committee has made recommendations for basis of preparation of draft
budgets for consideration by FC in December



Next steps:

1.

Town Clerk

to prepar
e

draft budget options



Overseen by
:

F&P and FC

Last updated
:

4 November

2013

2
.
2

Group Pension Plan

Proposal
:

1.

To introduce a Group Pension Plan to ensure the
Council complies with its contractual obligations to Council staff and is fully prepared for
statutory auto
-
enrolment requirements
.

Current status
/Recent developments
:

1.

Application to Scottish Life submitted and accepted
.

2.

I
mplement
ed

with effect fr
om 1 April 2013
.

All employees applied to join.

Overseen by:


F&P

Last updated
:

2
5 June

2013

2
.3

Recruitment of Administrative Assistant

Proposal
:

1.

To recruit a replacement for Ms Victoria Palmer who resigned with effect from 4 January 2013
.

Current status
/Recent developments
:

1.

Selection process completed and appointment made.

2.

Mrs. Kate Townsend commence
d

work on 25 March 2013

and has completed her three
-
month “probationary period” satisfactorily
.


Overseen by:

F&P

Last updated
:

25 June

2013

2
.
4

Financial Year End Procedures

Current status/Recent developments:

1.

Internal
and external
audit completed
.


Overseen by
:

F&P

Last updated
:

30 Sept

2013