Tennessee Military Department

pigsabusiveElectronics - Devices

Nov 29, 2013 (3 years and 6 months ago)

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1


REVISED








Tennessee Military Department




Joint Forces Head Quarters

Access Control System



Part 1:
SCOPE OF WORK


The Military Department

is requesting the purchase and
complete
installation an Access Control System

inclusive of all labor and
materials.

Bidders shall

bid the Access Control System as specified
and provide installation of the units and any programming
requirements to make the system fully operational.
The System shall
be installed the
Major General H
ugh B. Mott Building

located at
Houston Barracks, 3041 Sidco Drive, Nashville, TN 37204.



B
idder
s shall be
responsible for including all necessary components
for a turnkey security system to be fully operational as described in
this solicitation to be

considered for award.



The parts or components not specifically mentioned which are
necessary to provide a complete operational system shall be included
in the bid, and shall conform in strength, quality of material, and
workmanship to what is usually

provided to the trade in general.
Specification is of minimum requirements and does not relieve the
2


REVISED


successful bidder from furnishing any and all pertinent equipment for
the
complete installation and full operation of the Security system.


Part 2:

SPECIFICATIONS
-
VENDOR RESPONSIBILITY



Vend
o
r
shall

provide equipment, labor and all necessary components
to provide complete installation of a security management system at
the General Mott Building
located
at 3041 Sidco Drive, Nashville,
TN 37204. This will include Access Control, Power supplies, and
s
oftware
, an all necessary components for a complete and operational
turnkey system.


1.

Install an Access Control System that
shall

interface with a
n

existing T
N Military Department’s XP Operating System
through

a state
-
owned

Dell Optiplex 760
PC.

2.


Install two

(2)

600LG16 Galaxy panels and power
s
upplies
on



the first floor in
the
Telecommunications Demark
Ro
om


1A108.

3.


Install one

(1
) Proximity

reader in each
the three (3)
elevator
s.
A
ccess to elevator travel cable will be provided by
State elevator
contractor,
Kone.

4.

Install two

(2
) Magnetic

Locks and two

(2
) proximity

readers on
the front stairway door

located on the
first floor

(
One proximity

Reader o
n

inside door and one on outside of door
)
.

5.

Install one

(1
) Magnetic

Lock and two

(2
) proximity

readers on
the second floor
,

front stairway door

(One proximity Reader on
inside door and one on outside of door).

6.

Install one

(1
) Magnetic

Lock and two

(2
) proximity

readers on
the third floor
,

front stairway door

(One proximity Reader on
inside door and one on outside of door).

7.

Install one

(1
) Magnetic

Lock and two

(2)

proximity readers on
the fourth floor
,

front stairway door

(One proximity Reader on
i
nside door and one on outside of door).

3


REVISED


8.

Install one

(1)

Magnetic Lock and two

(2
) proximity

readers on
the first floor
,

back

stairway door

(One proximity Reader on
inside door and one on outside of door).

9.

Install one

(1)

Magnetic Lock and two

(2)

proximity

readers on
the second floor
,

back

stairway door

(One proximity Reader on
inside door and one on outside of door).

10.

Install one

(1)
Magnetic Lock and two

(2)

proximity readers on
the third floor
,

back stairway door

(One proximity Reader on
inside door and one on outside of door).

11.

Install one

(1)

Magnetic Lock and two

(2)

proximity readers on
the third floor
,

back

stairway door

(One proximity Reader on
inside door and one on outside of door).

12.

All cable must be in rac
eways

or “J” hooks
,
unless approved by
the State, Military Department
.

13.


Power

Supplies

shall be installed
for magnetic locks
on the first
floor
in
the
Telecommunication Demark Room 1A108.

14.

The
installation

of external conduit must have the
prior
approval
of the CFMO. It cannot disrupt the aesthetic appearance of the
new facility.
Vendor shall c
ontact the IDS office before any
external conduit is installed.

15.


Install battery backup for t
he access control panel located


in room

the Telecommunicatio
n Denmark
Room

1A108.

16.

Vendor shall s
uccessfully
p
rogram test the equipment used for the
access control system.

17.

Install all software as needed for system to be completely
operational
.

18.

Furnish and install:

3

each
-

Galaxy Elevator Access Medium Controller

3 e
ach
-

Dual Serial Interface Board (DSI)

3 each
-

Relay/Elevator Board

19.

Electrical outlet requirement for the CPU’s and Power Supplies
will be furnished by the Military Department.

20.

Penetration of walls for wiring will be the responsibility of the
M
ilitary Department


4


REVISED


Part
3
:
EQUIPMENT SPECIFICA
T
IONS


A.


Access Control System and S
oftware


1.

Two

(2) each

Galaxy 600LG16controller TCP/IP connections


2.


Galaxy Corporate
E
dition software for 19 readers


NO SUBSTITIONS ALLOWED FOR A. 1. AND A.2



B.


Building Proximity
Readers

shall

have
r
adio
-

frequency
identification (RFID) technology.
Readers
shall be compatible
with HID and Pyramid proximity cards. Readers shall mount to a
single gang box. The device will have a LED and sound indicator
for status and operation. The transmitting frequency will be 125
Khz and
shall

be a minimum of 26 bit wieg
and data format.
Physical contact will not be necessary between the reader and the
proximity card
.


Quantity:
19

each

Acceptable Models


P500 Alps Proximity Reader





HID ThinLine II Proximity Reader or equal


C.


Magnetic Lock
:
shall

be equipped with t
he following features:
Instant release circuit, an internal wire access chamber, door, 1200

lbs. holding force


Quantity:
9

each

Acceptable models


Securitron M68





Alarm Control 1200s or equal


D.

Power Supply

for Magnetic locks

shall have
8 fuse
capacity

12

Volts
D
C
/3.5A or 24

Volts
D
C
/3A. Input voltage

115VAC,
Output 12

Volts
DC or 24

Volts
DC.
Shall i
nclude batter
y

leads.

5


REVISED



Quantity: 2 each

Acceptable Models


Altronix AL400ulACM





Honeywell HP
-
600ulA8

or equal


E.

Galaxy Elevator Access Control

Part Numbers



Quantity:

3

each

Part # 635PACK2PS


-

Medium Controller Box CPU,


1 DRM & 2

PO
WER SUPPLIES


Q
uantity:

3

each



Part # 20
-
0650
-
10
-

600 Dual Serial Interface Board (DSI)


Q
uantity:

3

each

Part # 20
-
0630
-
20
-

600/635 Relay/Elevator Board




NO SUBSTITIONS ALLOWED



Part
4
:



ON
-
SITE INSPECTION

MG H
ugh
Mott Building


Contact Person:

RM 106,
3041 Sidco Drive


Dale L Harris, ESS/IDS

Nashville, TN 37204



Supervisor







615
-
313
-
2699 (Office)







615
-
604
-
8209 (Cell)


6


REVISED



Part
5
:

TERMS AND

CONDITONS


A.


F.O.B. Point:
Te
nnessee Military Department,
MG Hugh Mott

Building,
Room 106,
Houston Barracks, 3041 Sidco Drive,
Nashville 37204.


All quotations shall be F.O.B.
destination. The term F.O.B.
destination shall mean

delivered and unloaded

in
-
house or on
-
site
service, with all charges for transportation and unloading prepaid
by the vendor/contractor.



B.

Bids Requested on Standard State Specifications

Unit price bids are requested on products or services that equal or
exceed (unless
specifications limit the dimensions or brand and
model

of products to be bid). The absence of detailed
specifications or the omission of detail description shall be
recognized as meaning that only the best commercial practices are
to prevail and that only

first quality materials and workmanship are
to be used. All interpretations of specifications shall be made from
this statement. It is understood that the specifications or references
to available specifications shall be sufficient to make the terms of
such specifications binding on the vendor/contractor. Bidders must
submit for bid evaluation applicable cuts, sketches, descriptive
literature, and technical specifications covering the product
offered, when applicable. Reference to literature submitted
p
reviously will not satisfy this requirement.


C.


Award Criteria

An Award shall be made to the lowest responsive and responsible
bidder considering the following:

*
Ability to Perform

*
Conformity to Specifications


7


REVISED


D.

Submitting Bid

By submitting the bid, the

Bidder certifies compliance with the
above and further certifies that this bid is made without collusion
or fraud. By my (our) written signature on this bid I (we) guarantee
and certify that all items included in the bid meet or exceed any
and all State s
pecifications covering such items. I (We) further
agree, if awarded a contract or purchase order as a result of this
bid, to deliver such commodities, service or merchandise which
meet or exceed the specifications
.


E.

Bid Offer Expiration

Enter the expirati
on date of your bid offer in the space provided on
this Invitation to Bid. A minimum period of thirty (30) days from
the bid closing date is requested. The state shall have sixty (60)
days to accept the bid if a minimum period is not stated.


F.

Taxes

Purchases of goods by the State of Tennessee are exempt from
Tennessee sales and use tax pursuant to Tenn. Code Ann. 67
-
6
-
329(a) (4), and the state is generally exempt from Federal excise
tax. Contractors are subject to Tennessee sales and use tax on all
materials and supplies used in the performance of a contract,
whether such materials and supplies are purchased by the
contractor, produced by the contractor, or provided to the
contractor by the State, pursuant to Tenn. Code Ann. 67
-
6
-
209.
The contractor
agrees to pay all taxes incurred in the performance
of an awarded contract.


G.

New Equipment

All products, materials, supplies and equipment offered and
furnished must be new, of current manufacturer production, and
must have been formally announced by th
e manufacturer as being
commercially available as of the date of the bid opening, unless
otherwise stated in this bid request.


8


REVISED


H.

Delivery Time

The job shall start approximately 45 days after receipt of a
purchase order and be completed no later than 60 days

unless
given written permission from the user agency. It shall be
expected that once work has commenced it shall continue
uninterrupted, during normal working hours, until the project is
completed unless prevented from doing so by matters recognizable
by

the state as being beyond the control of the vendor. Failure to
complete the job within the specified timeframe may result in
cancellation of the order and/or removal of the vendor from the
qualified bidders list.


I.

Delivery
Warranty Period


B
idder shall
provide a one year labor and material warranty on all
products installed. All products bid shall be warranted by the
manufacturer to be free of defects in material and workmanship for
the manufacturer's minimum warranty period from the date of
installatio
n.


J.

Bidder’s Qualifications



Bidders must upon request of the State, furnish satisfactory



evidence of their ability to furnish products or services in

accordance with the terms and conditions and specifications.



K.


Licenses



B
idder
s

must have all licenses and permits required by


federal, state and local laws for performance of this work.


L.


Insurance Required

The successful contractor shall procure and maintain at their own
cost and expense insurance against claims for injurie
s to persons
or damages to property including contractual liability which, may
arise in connection with the performance of the work performed
9


REVISED


by the contractor, his agents, representatives, employees or
subcontractors
.


The insurance carrier(s) must be li
censed to conduct

b
usiness in
the State if no further discussion is needed

of Tennessee. The
insurance will be evidenced by an original or PDF format
document certificate
of
insurance
. The certificate shall list the
State of Tennessee as the certificate holder and must list the
c
ompany name and address on file with the State. The

State of
Tennessee shall be held harmless for any
i
njuries, claims, or
judgments against the contractor.


Certificates for liability coverage shall name the State

of
Tennessee as an additional insured. The following Insurance
Coverage are

required:



Workers' Compensation Insurance
: a certificate shall be provided



which indicates the co
ntractor provides workers' compensation


coverage in compliance with the state laws of Tennessee.


Employer's Liability with the following limits:






E.L. Each Accident



$500,000





E.L. Disease
-

Each
Employee

$500,000





E.L. Disease
-

Policy Limit


$500,000








General Liability and Property Damage Insurance
:



Comprehensive General Liability Insurance, including but not


limited to, bodily injury, property damage, contractual liability,


products liability, with combined single limits of $500,000 per


o
ccurrence with a minimum aggregate of $1,000,000.





The successful bidder(s) shall p
rovide the State of Tennessee,
Military Department, Procurement Office with an origin
al
certificate of insurance or
pdf format document as proof of
10


REVISED


insurance coverage, as stated above, naming the State of
Tennessee, Purchasing Division as additional insure
d, within ten
(10) business days after request. If the
certificate of insurance is in
pdf format, it must be received directly from the insurance
company.




Upon award, failure to maintain insurance coverage for the
duration of the contract peri
od may result in cancellation of the
contract. In the event that the insurance policy on file in the State
of Tennessee, Military Department, Procurement Office expires or
is canceled, the contractor will be required to cease work until
proof of insurance
is presented.


M.

Clean UP


Clean up shall be the responsibility of contractor. State dumpsters
cannot be used by the contractor. The contractor shall ensure that
the work area is clean of nails, debris, etc. at the end of each day to
ensure safety.

Any waste material which may constitute a fire
hazard, must be placed in closed metal containers, and removed
daily from the site. The vendor/ contractor will clean up and haul
away and properly dispose of all debris when the work is
completed.



Confine all construction and storage operation at the site to the
areas designated by the State Military Project Manager. Keep
driveways, entrances and parking areas serving the facility clear
and available to Military Department employees at all ti
mes.


N.
Damages


If State property is damaged, stolen or lost as a result of

vendor/contractor employees' negligence and that property has to
be repaired or replaced by the state, the expense for such work or
replacement will be deducted from the monies due the contractor.
In addition to the foregoing, the State reserves the right

to pursue
11


REVISED


claims for damages through any and all legal remedies available to
the State.


O.

Site Visit




All bidders
were

requested to visit the job site prior to bidding. The
site visit
took

place at
Major General Hugh B. Mott Building

Room

10
6

3041 Sidco Drive, Houston Barracks

on
August 30th

at

9:00

CST.
Bidders are
responsible to take exact measurements and
examine the premises to become familiar with any problems or
unusual circumstances which migh
t exist.
No allowances will be
made by
the State for errors in bidding due to any Contractor not
visiting the site prior to submitting their bid. Contractor shall be
responsible for their own measurements.


P.
Proper Identification Required


Contractor employees must provide
proper Government issued
identification to enter the State Military Facility, may be subject to
search, and are restricted to the work area site, and must wear
proper identification at all times. Contractor vehicle(s) must be
properly marked and must have
current and valid license tags. All
vehicles and personnel are subject to search. All State Facilities
are non
-
smoking: the vendor/contractor and their employees must
adhere to this requirement
. No weapons shall be allowed on the
Military Facility



Q.
Working Hours

The Military site will be occupied and in use during the time this
work will be performed. Contractor will perform work during State
normal duty hours which is Monday thru Friday between 8:00 AM
to 4:30 PM (
CST)
. Contractor shall make reasonable effort to
minimize disruption of training site activities. It shall be expected
that once work has commenced it shall continue uninterrupted,
during normal working hours, until the project is completed unless
12


REVISED


prevented fr
om doing so by matters recognizable by the State as
being beyond the control of the contractor.


Any request by the contractor to work before or after State normal
duty hours, weekend, and/or State authorized holidays must be
coordinated and approved by th
e Military State Project Manager.
The contractor will NOT be allowed any additional compensation
for any work performed outside the State normal duty hours.




R.


Inspection and Acceptance Criteria


Upon completion of this project, the contractor will acco
mpany


the State Military Project Manager who will inspect the work for

compliance. Final

inspection and acceptance of all work
performed, reports and other deliverables will be performed at the
place of delivery by the designated government personnel.