Business Continuity Plan Reproductive and Developmental Sciences

petnamelessUrban and Civil

Nov 15, 2013 (3 years and 9 months ago)

88 views

Business Continuity Plan

Reproductive and Developmental Sciences



Key c
ontacts



Office, home, mobile and e
-
mail



see appendix one

(not
included in this draft but available at a local level)


Crisis
m
anagement
t
eam

(CMT)

-

Contacts


see appendix two (no
t
included in this draft but available at a local level)

)


H
ead of D
ivision
,

taking advice from
available
CMT members
,

will declare an
alert

when there is good reason to consider that significant disruption to
continuity is imminent and likely, instigatin
g a meeting of the CMT as soon as
practicable, and an
emergency

when the crisis event is already underway, the
CMT meeting immediately this is called



Possible reasons for declaring an
alert /
emergency


Potential for immediate e
vacuation
:


Fire and safe
ty evacuation p
rocedures

and hazardous spillage procedures

are
the responsibility of the building / health and safety management (QMRI
University, Simpson Centre


NHS)
, although a
ppendix two details evacuation
procedures
for the buildings and

a list of

fi
re wardens
,

policy relating to these
procedures is outside the scope of this document.


Fire


Gas Leak


Explosions


Damage to
building
-

catastrophic


Floods /
Water Leaks

-

serious


Spillages


䍨Cm楣慬


Sp楬污le猠


B楯汯g楣慬


Sp楬污le猠



剡R楯i捴楶e


Te牲o物獴sA捴c

⼠周牥r瑳




Po瑥n瑩t氠景爠周牥rt⁴o 剥獥a牣栠/⁂u獩se獳
:


䑩獲異瑩tn⁴o
啴楬楴楥猠


汯獳l
of⁰owe爠⼠
eme牧en捹
gene牡瑯爠
晡楬u牥
Ⱐ汯獳lof
wa瑥r


䑡Dage⁴o
Bu楬d楮i



a牥r⁳ e捩f楣


䙬ood猠s
Wate爠Lea歳

-

a牥r
獰e捩f楣


䑡Dage⁴o
Equ楰ient


䑩獲異瑩tn映
污lo牡ro特
獥牶楣敳i⡧a猠
⼠de楯n楳敤
wa瑥爠r瑣t


Lo獳映
S瑯牥猠/
䑥汩De物es


䑩獲異瑩tn映
Waste
Managemen琠
a牲angemen瑳


Lo獳映
Bu楬d楮i
L楱u楤i
乩瑲tgen 
b牥r此ownf
p污l琠牯om


䙲eeze爠
副Rm

-
80⤠
p牯r汥m猠s楴i
a捣c獳 
power


䥮捵ba瑯r



B牥r此own


䙲楤ie 
䙲eeze爠
-

B牥r此own


Au瑯捬慶e爠
g污獳l
wa獨e牳r
b牥r欠kown.


䥬汮I獳 
䑩獥a獥 
Pandem楣i


Vanda汩獭




A汴lough⁳ome映瑨ese⁣ uld
牥獵汴⁩n⁡n⁥me牧en捹⁢e楮i⁤e捬慲cd⁴he
ma橯物瑹⁷i汬⁢e⁡汥牴猠in⁴he f楲獴s楮獴an捥.


Suppor
琠Se牶楣敳



The獥⁳e牶楣敳i獨ou汤lhave⁴he楲wn⁣ n瑩tui瑹⁰污lⰠ瑨楳idocumen琠wi汬
牥污瑥⁴o⁴he⁤楲e捴⁢u獩ne獳⁩spa捴
f 瑨e 獳f⁴he獥⁳ 牶楣敳ibut

no琠the
牥捯ve特:


Animal
Facilities


Finance


Human
Resources


IT


Safety


Cleaning /
Portering


Security







BUSINESS IMPACT ANALYSIS

Core
Function

Location

Staff

Critical
Dependencies

Likely
timescale

Animal
breeding
maintenance

Chancellors

Building

BRR Staff


Staff
availability.
Water, feed,
power, waste

disposal

Experimental
work affected
wi
thin three
days

Autoclaves

QMRI

1 trained

Power, steam
generator,
working
equipment

One backup
machine per
floor if all
down 1 week

Cell Culture

QMRI

Minimum 1

Power, CO2,
Staff

Depends on
cell type and
backup, three
days

Computing
Facilities

QMRI

Comp
uting
support staff

Power,
network,
Servers

Immediate
minor impact,
loss of data
on server
catastrophic

Cryogenics /
Liquid
nitrogen /

QMRI

2 x trained
staff

Power, Liquid
nitrogen
deliveries
,
availability of
trained staff

Depending
on initial
levels lon
g
term storage
up

t
o 3

weeks,
however
irreplaceable
samples
likely to be
lost
-

sample
collection
affected
immediately

Cryogenics
-
70 freezers
and
-
20
freezers

QMRI

1 x staff

Power

Samples lost
within a day if
no backup
available on
site.

Electricity

QMR
I

N/A

Power loss,
heating, loss
impact on
facilities

One day loss
of samples,
work
disrupted
immediately

Heating

QMRI

N/A

Power

Depends on
outside
conditions

Patient
Simpson
4 x research
Sufficient staff
Lab science
Recruitment

Centre

midwives
(one per
project


some cover
is availa
ble)

and patients.

Essential
Services

affected
within 1 week

Personnel /
admin

QMRI

2 staff

Staff
availability

Impaired
management,
worsens over
time

Security

QMRI

Security
Services

Staff
availability,

Building
management
de
cision

Stores /
Deliveries

QMRI

N/A

Outside
contractors
delivering,
stores being
manned /
open

Reserve
stock of
consumables
less than two
weeks

Tissue /
Biopsy
Collection

Simpson
Centre

4 x research
midwives
(one per
project


some cover
is available)

Su
fficient staff
and patients.

Essential
Services
including
operating
theatres

Lab science
affected
within 1 week

Waste

QMRI / NRIE

1 plus
external
contractors

Uplift by
Waste
Collectors,
Availability of
staff

Two weeks
before
holding area
full

Water

QMRI

N/A

Staff and
animal
welfare,
research
affected

Within the
day


CRISIS MANAGEMENT

/ RECOVERY PLAN

Core
Function

Location

Staff

Continuity

Likely recovery

Animal
breeding
maintenance

Chancellors

Building

BRR Staff


BRR issue

Redeployment
of staff from
o
ther units,
Restoration of
water
, power,
waste

disposal

Redeployment
of staff or
recovery of
emergency
services
essential within
three days

Autoclaves

QMRI

1 trained

Use of
autoclaves on
other floors /
within other
buildings on
site. Repairs
carried out
u
nder site
contract

(FM
issue)

Repairs must
be carried out
or alternatives
must be found
within one week

Cell Culture

QMRI

Minimum 1

Deputising
staff. Power
and CO2 both
FM

issues


Emergency
cover
necessary
within the first
week
,


Computing
Facilities

QMR
I

Computing
support
staff

Computing
support issue

Use of laptops
/ home
networks,
ensuring
thorough
backup regime

Dependant on
computing
support

affect
immediate but
alternatives
available

Cryogenics /
Liquid
nitrogen /

QMRI

2 x trained
staff

FM issue



trained staff
available from
central cohort.


Alternative
sources may
need to be
identified

Depending on
initial levels
long term
storage up

t
o 3

weeks,
-
collection
affected
immediately



rescheduling
may be
necessary

Cryogenics
-
70 freezers
and
-
20
freeze
rs

QMRI

1 x staff

FM issue

Backup
generators


Emergency
-
-
80
facilities in
hospital and
Chancellors

if
available will
reduce loss
.

Electricity

QMRI

N/A

FM issue

One day loss of
samples, work
disrupted
immediately

Heating

QMRI

N/A

FM issue.

May cause
pro
blems in
winter with staff
being sent
home


unlikely
to be long term
probelms

Patient
Recruitment

Simpson
Centre

4 x
research
midwives
(one per
project


some cover
is
available)

Deputise
redeploy staff
as soon as
possible

Reschedule lab
work as
necessar
y

Personnel /
admin

QMRI

2 staff

Deputise staff


although this
is limited by
number of
staff trained to
do work

Affects ordering
and
communication
but can
continue
without in the
short term

Security

QMRI

Security
Services

Security staff
issue


Building
management
decision

Stores /
Deliveries

QMRI

N/A

FM / Stores
management
issue

Reserve stock
of consumables
less than two
weeks

Tissue /
Biopsy
Collection

Simpson
Centre

4 x
research
midwives
(
one per
project


some cover
available)

Sufficient staff
and p
atients.

Essential
Services

Lab science
affected within
1 week
,
ameliorated by
cover

Waste

QMRI / NRIE

1 plus
external
contractors

FM / Waste
management
issue

Two weeks
before holding
area full

Water

QMRI

N/A

FM issue

Needs to be
resolved w
ithin
the day