ExESS Safety Management Functions

penredheadManagement

Nov 18, 2013 (3 years and 9 months ago)

71 views

E
x
ESS


Solutions
related to

SAFETY MANAGEMENT

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety Management topics

Inventory



accidents & incidents



workplaces, locations



personnel



chemicals



equipment



exposure measurements



chemical substances



processes



complaints



contractual issues



non conformities







Action & calculation



task handling



maintenance and Inspection



training sessions



medical controls






Structural relations



Physical localization



Hierarchical structures





Management Systems



Workplace Risk Assessment



OHSAS , Responsible care





15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety Management Reporting

Reporting by Word templates



Workplace Instruction Cards



Incident Reports



Inspection and maintenance acceptance



Certificates for equipment operation



Personal exposure measurement reports



Medical Instruction Cards





Reporting by Excel templates



List overview of Incidents, training sessions,



Risk assessment matrixes (Fine & Kinney,…)



Consolidates reporting





Data IN/OUT



Import with Excel sheets



Export to Excel sheets



Input via Web services



Link via Web services



XML interfacing





15 february 2012

ExESS functions for SAFETY MANAGEMENT

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The
E
x
ESS

solution

Safety Managers manage a lot of data organized
in separated Excel sheets, Word files and/or
Access applications


E
x
ESS

brings all this data in one centralized
database and adds libraries, reporting and
calculation algorithms

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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The
E
x
ESS

centralised solution

Other

IT systems

ERP

System


Materials

Employees

Prices

Suppliers

Clients

Installations



Existing

IT systems



ExESS

database

Manual


input

Data Sources

reporting

e
-
mails,

data
transfer


Web
applicaties



(intranet)

… a wide range

of possibilities

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Asset Management



collection of information on
employees, contacts, contractors,
activity permits,



structural presentation of buildings,
sites, rooms, installations,



description of processes and risks



personal protection equipments



....

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Collection of Employee data



Employee names, data



Functional description



Risks on the workplace



Level of education



Sick leaves



Days of absence



Exposure to chemical products



Exposure to dust, noise, ...



Research team members



.....


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Collection of Employee data

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Collection of Employee data

Reporting

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Accident and Incident data collection



Accident data and link with employees



Type of accidents and incidents



First aid measures



Exact dates and consequences



Day working delays



Risk factors related to the Accident/Incident



Measures taken to avoir the Accident, Inciodent



Collection of photos and documents (hyperlinks)



Defining tasks for follow up



....


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Accident and Incident data collection

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Accident and Incident data collection

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Accident and Incident reporting

Reporting

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ExESS functions for SAFETY MANAGEMENT

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Non
-
conformities



r
egistration

of non
-
conformities of all kind



follow up of complaints



consolidation of data and follow
-
up of all relevant
actions and tasks


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Non
-
conformities

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Non
-
conformities

Reporting

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety of equipments/installations



Collection of equipment and installations



Differentiation in many types : ladders, fire
extinguishers,


Type of accidents and incidents



First aid measures



Exact dates and consequences



Day working delays



Risk factors related to the Accident/Incident



Measures taken to avoir the Accident, Inciodent



Collection of photos and documents (hyperlinks)



Defining tasks for follow up



....


15 february 2012

ExESS functions for SAFETY MANAGEMENT

18

Maintenance and Inspection



Definition of repetitive tasks for equipments and installations,



Tracking next maintenance and inspection dates



Link maintenance and inspection reports to centralize information



Calendar view






15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety of equipments/installations

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety of equipments/installations

Reporting

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Workplace Management



definition of Workplaces



relation to physical locations



identification of worker related pictograms/signes



description of required training



workplace risk assignment



functional descriptions



personal protection needs



workers equipment



relation to employees, functional requirements



....


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Workplace Management

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Workplace Management

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Workplace Management

15 february 2012

ExESS functions for SAFETY MANAGEMENT

25

Workplace Management

Reporting

15 february 2012

ExESS functions for SAFETY MANAGEMENT

26

Chemicals Management



inventory of chemicals



Safety Data Sheets : SDS


ES
-

eSDS



Label management



Safety Instruction Cards



Workplace Risk Assesment



REACH, CLP, SEVESO, APEX, ...



permits



storage of explosive materials,



Dangerous waste inventory


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Chemicals Management

15 february 2012

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Chemical Safety Instruction Cards

Reporting

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SDS , labelling

Reporting

15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety Task Managent



Dynamic Safety management



Training sessions



Maintenance and inspection recurrency



Safety Auditing



inventory of chemicals



Follow up of centralised jobs, deadlines, tasks



Automated mailing and reminder management



tracking of action/completeness,...



...


15 february 2012

ExESS functions for SAFETY MANAGEMENT

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Safety Task Management

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Safety Task Management

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Workplace Risk Assessment

Risk Assessment for :



Processes (Process flow based)



Functions (of people/teams/jobs,...)



Machines/installations/equipments


Using :



Checklists



Safety Scoring Methods
(Fine & Kiney, other,...)


To come to :



Risk Management Measures



Identification of Risk types



Dynamic action for Risk Assessment

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ExESS functions for SAFETY MANAGEMENT

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Workplace Risk Assessment

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Workplace Risk Assessment

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Workplace Risk Assessment

Process description/steps

Process scoring

Before measures

Process scoring

After measures

Reporting

15 february 2012

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37

ExESS Safety Reporting tools

Word template based reporting

Excel template based reporting

Multilingual Phrase library

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ExESS functions for SAFETY MANAGEMENT

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ExESS Safety Reporting tools

ExESS
database



Word or Excel

report
templates

Create

and
Modify


WORD report
templates

Or Excel report templates

Generate

Reports

Based

on

WORD report
templates

Excel report templates

15 february 2012

ExESS functions for SAFETY MANAGEMENT

39

Sales and implementation procedure


Define and collect all SAFETY issues to implement


Collect /suggests examples of reports


Define the management procedures and the roles
for the users of the IT tool

Step 1

Pres sales


Define all fields, relations and screen layouts,
needed for the IT applications


Define
ExESS

entities


Analyze IT configuration

Step 2

Pricing



Installation of
ExESS



Implementation and testing



Training on all functional user aspects

Step 3

Implementation

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ExESS functions for SAFETY MANAGEMENT

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Future Developments

WEB

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ExESS functions for SAFETY MANAGEMENT

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E
x
ESS
, more with less

Although the information in this
presentation has been presented
in good faith
and is
believed
to be correct at the time of compilation,
LISAM SYSTEMS GROUP cannot assure this
presentation to be free of errors or omissions and will not be responsible assuring the
completeness or accuracy of the information in this presentation

Americas


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Lisam

America
, Inc.

3131 E. 29th Street, Ste. E

Bryan, Texas 77802

+1 979.595.1444

LISAM SYSTEMS | HEMMIS Office
Belgium

|
Vlaanderenstraat

3A
-

B
-
8501
Heule

|
www.lisam.com

email :
FransL@lisam.com

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