Asset Management Training Series

penredheadManagement

Nov 18, 2013 (3 years and 8 months ago)

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©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

Asset Management Training
Series

(Part 1 of 4)

Georgia
FIRST
, DOAA Auditors, and Fiscal Affairs

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

2

Agenda


Wimba Ground Rules


Information from
Georgia
FIRST

AM Analysts:


Commonly encountered FYE recon issues


DOAA Auditors


Auditor expectations


Vikki Williamson, Fiscal Affairs


USO requirements


Preview of upcoming Asset Management sessions


Q & A

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

3

Wimba Ground Rules


Submit questions via chat function to “Main
Room”


We may hold some questions to the end of
the session

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

4

Common Reconciliation Issues


Monthly Asset Processing


Missing or incorrect PDP: Using correct dates


Missing DEPR: Month end entries not generated


Conversion Issues


Depr

Close not run for initial conversion month


Prior Year recon findings


Keeping AM module in sync with CAPITAL


To fix or not to fix?


©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

5

Expectations from Auditors


Reconciliation and Outages


How to record reconciliation
items


How to handle ongoing outages


Documentation


Other required documentation


Other helpful information for AM users

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

6

Expectations from USO


AM requirements from USO


Correction of current fiscal year data


Concerns regarding approach to correcting prior
fiscal year data

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

7

Asset Management Training Series


Beginner Reconciliation (Part 2 of 4)


April



Intermediate/Advanced Reconciliation


(Part 3 of 4)


May



User
-
led Session on Successes and Challenges
(Part 4 of 4)
-

June

©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

8

Asset Management Online Courses


S
elf
-
paced, online Asset Management courses
available:


Introduction to Asset Management


Creating Assets Manually


Integrating Asset Management with Purchasing and
Accounts Payable


Working with Existing Assets


Register
on the GeorgiaFIRST website at:
http://www.usg.edu/gafirst
-
fin/training/online


or
e
-
mail allie.cox@usg.edu


©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

9

Q & A


©
2012
Board of Regents of the University System of Georgia. All Rights Reserved.

10

Wrap Up


Archive


Follow
-
Up Survey


Thank you for participating!