PeopleFest 2012 Powerpoint - The University of Texas at Tyler

northcarolinasweekManagement

Nov 10, 2013 (3 years and 9 months ago)

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Welcome to



What is


“UT Share” identifies a project that provides
solutions to support unlimited possibilities across
the UT System.



PeopleSoft HR/Finance Implementation is a UT
Share project.




PeopleSoft HR/Finance Implementation is
being shared by



Project Mission & Vision

The mission of
UTShare

is to implement a common,
standard HCM & FMS system and auxiliary support systems
that provide access to accurate, timely, and relevant data
while using recognized best business practices in a shared
services environment in support of the University of Texas
system.



UT Tyler Steering Committee


Sheryl Dennis


Mary Fischer


Diane Garrett


Sharon Helms


John Kirkpatrick


Holly Landers


Greg
Mekalip


Joe
Vorsas


Michael O’Dell


Rick Peterson


Dr. Randall Powell


Janet Robertson


Katy Cline


LouAnn

Viergever


Dr. Sherri Whatley


Brandon Reynolds


What’s Changing?


Peoplesoft

facilitates and integrates all business
functions, including:



Human Resources, Benefits, Payroll


(HCM/ Human Resources Management)


Accounting, Accounts Payables, Purchasing,
Inventory Management, Financials & Management

(FMS/ Financial Management System)

UT Tyler Technical/Dedicated Project Team


Jimmy Cook


Technical Support


James Reed


Technical Support


Diane Garrett


Security


Chris Green


Security


Janet Robertson


Security


Jessica
Miller
-

Project Assistant, Portal



Greg
Mekalip



Project Manager


Sharon Helms


Project Manager


What does moving to PeopleSoft mean for
ME?

Through the
myUTTyler

portal

all
employees can:


Job Search


View Compensation history


Update personal information


Add Direct Deposit


Request an Absence
(classified/A&P employees)

HR/Finance Past

HR/Finance Present

HR/Finance Future

UT Tyler Data Validation Team


Julie Hicks


Cheryl Martin


Rick Peterson


John Kirkpatrick


Wendy
Minix


Ron
Rippe


Greg
Mekalip


Karen Lutes


Katy Cline


Budgeting will be integrated through Hyperion
and offers


Access to your application, your reports, and your budget w/ a single sign
-
on


Includes MSOffice Integration: Word, PPT, Excel, and Outlook


Look and Feel is similar to Windows, so…
Easy to Use


PeopleSoft is



Flexible



Easy to configure / change



Powerful



Fully
web enabled



A more
advanced system
that offers more
features
/tools

Reporting

Available financial (FMS) reports include:


Federal
, State and Coordinating Board
reports


C
ritical
Operational
reports


HUB reports


Available HR (HCM) reports include:


Federal, State and Coordinating Board reports


Critical Operational reports


Reports can be exported into excel!

Reports
that
currently run out of DEFINE are
being
analyzed to see if they need to be
reproduced out of PeopleSoft
.

UT Tyler Dedicated Project Team
-

HR


Mark Clements


HR Lead
HR/Recruitment


Lynne Bandy
-

Benefits


Amy Clem
-


Benefits, Absence Management


Shannon Chandler


Payroll/ Time & Labor


Joe
Vorsas

-

Reporting

When are we moving?


April 1
,
2013 Implementation


Financials and Budget


Human Resources



As we prepare for training, it is important
to remember that even though “how” we
will do something in PeopleSoft is
different from how we do it today, we will
still support the same business processes
and functions.

UT Tyler Training Committee


Faye Ingram


Training Lead


Holly Landers
-

Finance


Lisa Wyatt
-

Finance


Katrina Smith


Finance


Kristy Adams
-

HR


Karen
Chudej



HR



Training Timeline



January 2013



Begin Faculty/HR/Financial Training



March 15, 2013


Refresher Training / Practice Time in System for

End Users



April 1, 2013



PeopleSoft & Hyperion Go Live

Training will be
ongoing; beginning after
the first of the
year

and
continuing through the Go Live date.

Training will be



In
-
person (small groups) and on
-
line




by Roles (
ie

customized for the end user)




conducted by SMEs (Subject Matter Experts) and
those extremely familiar with PeopleSoft



UPK
-
User Productivity Kit

UPK is the PeopleSoft training player used IN
ADDITION TO in
-
person training.


End users will be able to


learn via interactive, web
-
based simulations


have access to on
-
line context
-
sensitive help


t
rain at their

own pace


review from their own workstation


Study guides will be available

on
-
line and in
-
print



Each employee can enter their time
on
-
line via
desktop computer, smart phone,
iPad
, or laptop.

Leave taken will be reported in the system by the
employee and approved by the employee’s
supervisor.


An employee can adjust their leave taken in
the system until payroll runs.


Any adjustments that need
to be made after payroll has processed will need to be
made manually by the Absence Management (
AbM
)
Administrator.


The designated

AbM

Administrator will
monitor leave reports to make sure there are no errors
prior to payroll running for each payroll period

Time & Labor

UT Tyler Dedicated Project Team
-

Finance


Carrie
Clayton


Finance Lead
General
Ledger


Cindy Troyer
-

Expenses/AP


Debbie Gibson
-

Grants

Brenda Bowie
-

Asset
Mgmt



Penny
Tiner



Purchasing


Donna Beddingfield


Project Costing


Sheryl Dennis


Change Mgmt.


Kristy Adams


Change Mgmt.


Faye Ingram


Training Coordinator


Greg Mekalip


AR, Contracts


Wendy Minix



Financial Reporting


Phil
Smith


Treasury


Ron
Rippe


Commitment
Accounting,
Commitment Control


Janet Robertson


Commitment Control



IF

You
are

a Define User

AND

You
have
never

logged into PeopleSoft


Have we got a deal for you!

Coming in November “Jump Start Friday’s!”


Send
an e
-
mail to
AskUTShare@uttyler.edu

with “Jump Start” in the subject line
and we will contact you about a convenient session that fits
your schedule.



Jump Start Friday will teach you in 45 minutes or less:


How to Log In to PeopleSoft


How to navigate in PeopleSoft


PeopleSoft terminology




Write them on the back of a large pretzel and drop
them in the basket by the door



OR



email

askUTShare@uttyler.edu



Have Questions?



Look for updates via e
-
mail coming soon including:


More training info and schedules


UTShare

website


THANK YOU for coming to