FOREST SERVICE MANUAL ALBUQUERQUE, NEW MEXICO

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Nov 6, 2013 (3 years and 7 months ago)

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6230

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1

of
2






FOREST SERVICE MANUA
L


ALBUQUERQUE, NEW MEX
ICO


FSM 6200


OFFICE MANAGMENT


CHAPTER 6230


RECORDS CREATION, MA
INTENANCE, AND DISPO
SITION


Supplement No.:

6200
-
2001
-
1


Effective Date:

April 30, 2001


Duration:

Effective u
ntil superseded or removed


Approved:


DALE J. FABIAN



Deputy Regional Forester

Date Approved:

04/18/2001


Posting Instructions:
Supplements are numbered consecutively by Title and calendar
year. Post by document name. Remove entire document
and replace with this supplement.
Retain this transmittal as the first page of this document.


New Document(s):


6230

2 Pages

Superseded Document(s):

(Last supplement was 6200
-
2000
-
4
to Zero Code .)

6230

1 Page


Digest:


6230.43

Changes staff names of
Information Systems and Technology to
Information Resources Management; and Procurement and Property to
Acquisition Management.

6230.43

Adds responsibilities for the Regional and Forest Records Officers.

6230.5

Adds definitions of Intellectual Capital an
d Knowledge Management.







R3 SUPPLEMENT 6200
-
2001
-
1

EFFECTIV
E DATE: 04/30/2001

DURATION: Effective until superseded or removed

6230

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2

of
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FSM 6200


Office Management

Chapter 6230


Records Creation, Maintenance, and Disposition



6230.43


Regional Foresters, Station Directors, and Area Director.


The Deputy Regional Forester of Operations assigns records program to the Director of
Information Resources Management, who delegates program management to
the Regional
Records Officer. The Director of Acquisition Management is responsible for ensuring that a
secure place is provided for the physical privacy of stored records in the Region.


The Regional Records Officer is responsible for records management
duties per FSM 6230, FSM
6270, and FSH 6209.11, FSH 6209.13. Responsibility also includes records management duties
in emerging information technology, such as databases and other repositories of intellectual
capital. Staffs are responsible for timely di
sposition of their records.


1.
Forest Supervisors
. Forest Supervisors are responsible for management of forest
records and correspondence programs, and must delegate appropriate responsibilities to
Forest Records Officers. Forest Records Officers are r
esponsible for:


a.

Forest management of records programs, including records creation, maintenance and
disposition (FSM 6230, 6270, FSH 6209.11).


b.

Training forest personnel annually in the latest records programs developments.


c.

Coordinating records task
s with Forest FOIA/PA Officers (FSM 6270, FSH 6209.13).


6230.5


DEFINITIONS.



Intellectual Capital
.

Intellectual capital is comprised of intangible assets including employee knowledge and
education, research, and application of historical facts. Inte
llectual capital products are derived
from: research publications, the Directive System, FOIA/PA programs, records programs,
Office of Federal Register program, staff and public files, webpages, videos, photos, art work,
databases, e
-
mail, and new product

types and formats that emerge from information technology
regardless of physical form or characteristics.



Knowledge Management
.

Knowledge management involves the business value of information and the processes for
making information available and usef
ul for decision
-
makers. Knowledge management is
collaboration powered by technology. Collaboration involves sharing knowledge, and
technology provides the means to add value to knowledge management. The knowledge process
is different in every organizati
on, shaped by its core competencies and business goals. There are
many types of knowledge


such as


explicit, tacit, cultural


and each plays a distinct role in
every organization’s management of knowledge.