Energy Technology Development and Demonstration Programme(EUDP) 2013-II

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Nov 21, 2013 (3 years and 6 months ago)

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1







June 2013














Call for proposals for the


Energy Technology Development

and Demonstration Programme

(EUDP)


2013
-
II





INCLUDING


GUIDELINES FOR APPLICATION
FORM (P
. 14)







2



















June
201
3


EUDP, Amaliegade 44, 1256
Copenhagen K, Denmark

Telephone: +45 33 92 67 00

www.ens.dk/eudp







Contents


1.

Objectives

3

2. Energy Policy objectives

3

3. Activities eligible for funding

4

4. Technologies

6

5. Who can apply?

7

6. How much support

7

7. Submission of applications

8

8.

Criteria for assessment of applications

9

9.

Procedure for processing applications

10

10. If funding is awarded

11

11. Statutory basis and total funding

12

12

Other documents

12

13.

Other funding schemes

12


















3


1.

Objective
s


The primary objective of the EUDP programme is



to
support primarily development and demonstration of energy technologies



to
collaboration between public and private
actors

and



to promote involvement in international activities within the area.


EUDP
is also to contribute to exploiting and developing the commercial potential of Da
n-
ish energy technologies in order to benefit growth and employment.

EUDP funding is
theref
ore awarded with an expectation that the projects funded will lead to market
d
e-
ployment
of the new technologies developed by the project, and the EUDP programme
expects to receive a concrete plan for this at the time of the application.


Furthermore, EUDP

projects must support the

Danish energy
-
policy objectives
and have
clear commercial potentials
.


In this call for proposals available EUDP funding

will be approx. 100 mill. DKK.


The closing date for applications is
Thurs
day
September 12
, 201
3

at

12:00

pm
CET
1
.

Applications for
this
round
will not
be accepted after this deadline.


Decisions of support will be made medio December.


Please note that the programs ForskEL and Elforsk are calling for proposals with the
same deadline.




2.
Energy

Policy ob
jectives


The primary objective of the EUDP programme is to underpin Danish energy
-
policy o
b-
jectives for security of supply, climate, the environment and cost effectiveness

and
to
facilitate the realisation of the objective of rendering Denmark independent

of fossil
fuels by 2050.


With the energy agreement of March 2012 regarding Danish energy policy 2012
-
20 the
govern

ment

and a majority of the political parties in Parliament have agreed upon a number of
energy policy initiatives and objectives in order to develop a energy efficient society, a

1

Applications for

the
Nordic Built call

have a different deadline: October 1, 2013, 16.00 CET, cf. p. 4

4


green and sustainable energy supply and a number of initiatives to develop the el
ectric
i-
ty system to a smart electricity system.


The Government’s energy strategy “Our Future Energy” set up long term objectives
including that fossil fuels will not be used for production of electricity and heat from
2035 and that Danish energy supply w
ill be based 100 pct. on renewable energy from
2050.




3. Activities eligible for funding


Development and demonstration

The EUDP programme is to provide funding chiefly to development and demonstration of
new energy technologies.


Development means utilisation of knowledge in order to to produce new or improve
exixting materials, products, processes, methods, systems or services


Demonstration projects mean projects that involve experimental testing of a technology,
a system or a me
thod under conditions as close to reality as possible, with the aim of
subsequent introduction to the market or, if the demonstration so requires, further d
e-
velopment before introduction to the market.


Research

As a general rule, research projects as such

are referred to other funding schemes wit
h-
in the area, firstly the Danish Council for Strategic Research, as well as the Danish N
a-
tional Advanced Technology Foundation and the PSO programmes ForskEl (Environme
n-
tally friendly technologies for electricity g
eneration) and Elforsk (Efficient utilisation of
electricity)
.



However, the EUDP programme can supply funding to research which prepares or d
i-
rec
t
ly supports demonstration activities. In this case, concrete plans for the demonstr
a-
tion activity must be av
ailable.

If research is part of the application this must be indica
t-
ed in section 1.3 of the application form and item 8 of the application formular must be
filled in.


Research means original projects aiming at getting new knowledge and understanding in
r
elation to specific goals and applications.


Development and demonstration projects requiring support of 100 mio. DKK or
more

The programs EUDP, ForskEL and Elforsk

are prepared in co
-
operation to support large
projects, meaning projects applying for support of 100 mill. DKK or more. Consequen
t-
ly, applicants may receive support from one or several of the programs for the same
project. Applicants are expected to fina
nce at least 50 % of the total cost.


5


Projects must underpin the Danish policy objectives with respect to climate and energy
policy and the project participa
nts must
s
hare a mutual vision

to carry through the pr
o-
ject and to establish a
business

cooperatio
n with a view to bringing the technology fu
r-
ther on towards commercialization. A further condition is that that the goal of the pr
o-
ject falls within the objectives of the programs in question.


Applicants considering such applications should contact one of

the program administr
a-
tors EUDP, Energinet.dk or Dansk Energi and present a preliminary short description of
the project. Representatives from the programs involved will consider the practical a
s-
pects relating to an application.


A full application must b
e forwarded before the deadline September 12, 2013 at 12.00
CET. A more specific time schedule towards a common decision by the programs will be
laid down.


When considering applying for support, possibilities of financing from EU or others
should be take
n into consideration. Support from the programs mentioned above will be
in accordance with EU rules regarding state aid


International collaboration


Applicants can apply for funding for international collaboration on research, development
and
demonstration of new energy technologies, including in particular:




The EU’s Strategic Energy Technology Plan (the SET plan)


The EUDP programme can fund applicants’ participation in larger joint European projects
which contribute to implementing European industry initiatives (EII) under the
EU’s
St
rategic Energy Technology Plan (the
SET plan)
. The projects must be in line with the
plans
of implementation
for wind power, bioenergy, fuel cells

including FCH JU (Fuel
Cells and Hydrogen Joint Undertaking)
,
S
mart
G
rid, solar energy and CCS

and at the
same time be in accordance with the objectives of EUDP
.




The International Energy Agency.


The EUDP programme can co
-
fund international collaboration under the International
rgy Agency.




Nordic Built


Project proposals to the Nordic Built initiative may apply for support for EUDP. In order
to apply applicants must have forwarded letters of interest to Nordic Innovationin June
2013 and have been invited to forward a full application for phase 2.


Applic
ations to phase 2 consist of two parts: a general part the full Nordic project and a
more specific part describing the part for which EUDP support is applied. The latter part
must be in accordance with the EUDP general conditions for support described in t
his
call and the application must be filled in and forwarded on Tilskudsportalen
https://tilskudsportal.ens.dk

Applications relating to Nordic Built must be sent to EUDP
not

later than October 1, 2013 at 16.00
CET.


6



Preliminary EUDP commitments for support are expected to be available medio Dece
m-
ber 2013 and final commitments for the full projects are expected to be available not
later than February 2014 (depending on decisions taken by other Nordic programmes)
.


Further information regarding Nordic Built is available on
www.nordicbuilt.org
.

EUDP secretariat contact person is Rikke Marie Hald
rmh@ens.dk
, directphone 3392
6881.



Partnerships, analyses and dissemination


The EUDP programme can provide funding to



specific initiatives arranged in order to develop public
-
private collaboration, for
example strategies, action plans, market surveys, etc.



dissemination

of research results and other relevant technological knowledge.



Activities not eligible for funding


Funding is not awarded to projects which aim to



development of new markets

including
promot
ion of

existing technologies

and
operation of plants
.



devel
opment of infra structure



the implementation of preproduction planning, or to streamlining production or
control processes and similar.
2




4.
Technologies


EUDP supports
all
new energy technologies.

Major areas are
energy technologies aiming
at more
efficient use of energy
,
all kinds of renewable energy and technologies for co
n-
version and storage of energy.
Included are:



biomass technologies and

systems for transport of energy



wind energy and other renewable energy technologies



low energy buildings



energy efficient solutions, including final consumption and flexible energy co
n-
sumption



combined energy systems (integration of technologies) including transport of
energy



more efficient methods for production of oil and gas



other more efficient and enviro
nment friendly production (electricity and heat),
including CO2 storage


Specific i
n this context, energy technologies include concepts involving several techno
l-
ogies as well as solutions that involve using existing products in new ways.


Following the En
ergy Agreement of March 2012 the EUDP Board has identified the fo
l-
lowing technological focus areas:


2
See the OECD Frascati Manual

7






Energy Efficiency in Build
ings




Smart Grid and




Energy Storage


as being of
of particular importance
for the realisation of the long term objective to
co
n-
vert the Danish energy system to being 100 % based on renewable energy



5
. Who can apply?


Public and private enterprises or knowledge institutions can apply for funding under the
EUDP programme. This includes universities and approved technological
service (in Da
n-
ish ‘GTS’) institutes.


The EUDP programme can co
-
fund foreign participants in projects which contribute to
advancing technological development in Denmark

as long as the commitment holding
company is registered in Denmark.



6. How much su
pport


Each participant in the project must fill in a budget showing budgeted expenses and
financing, including support applied for.




Support (DKK)

No provisions are provided for minimum or maximum support in DKK. For your
information former projects have

received support from a few hundred tho
u-
sand DKK to almost 80 mio. DKK pr. project.




Support intensity

(pct)

No provisions are provided regarding support intensity except that support must
be in accordance with EU rules regarding state aid. Support are de
cided on by
the EUDP Board for each project participant as a result of company size, project
type, commercial aspects and technical and economic risk involved. Support is
decided based on an evaluation on the incentive effects of the support granted.


Publ
ic funding of research and development activities carried out by universities
and public research institutions, not working in order to profit, is generally not
covered by EU state aid rules for R&D&Innovation. Such activities may be su
p-
ported with up to 9
0 %.


For development and demonstration projects at least 50 % financing by the a
p-
plicants should be aimed at.




8


7
. Submission of applications


Applications must be submitted via the funding portal
https://tilskudsportal.ens.dk


(o
n-
ly available in Danish).

.

See also link to guidelines for application form in section below regarding other doc
u-
ments


The applicant must register as a user on the funding portal (Tilskudsportalen).



The applicant must fill in

1.

an application form (a text form)
, to be filled in on the portal


2.

a budget form (an Excel sheet);
to be edited on your own PC and uploaded
when finished


3.

a timetable (an Excel GANT
T chart); to be edited on your own PC and
uploaded
when finished


4.

as a minimum, the CV of the project manager must be enclosed. For research
projects, CVs must be enclosed for participants of importance to the research
part of the project. CV’s may be
u
p
-
loaded in section 9 of the application form
.


Annexes may be enclosed with the application form, for example a more detailed project
description, a project management description, financing agreement, rights agreement,
a more detailed business plan, the CVs of other personnel.
Note that submission
of the
application form may fail in case the attached annexes in item 9 exceed 20 MB


All fields in the application form must be filled in substantially. A
nnexes cannot replace
filling in all of the fields in the application form.
.


Note that submission of

the application form is not possible if too many words are wri
t-
ten in the text fields.


The application form must be prepared in English so that foreign experts can be used in
the assessment of applications. Applications for funding of less than DKK 3 mil
lion per
project may be submitted in Danish.


Applicants are expected to be familiar with previous and existing projects receiving pu
b-
lic funding within the relevant field, through, amongst other things, the annual report
Energi1
2 and list of funded projec
ts on
www.energiforskning.dk
, searches in project
databases within the energy area
,

etc., see list of links below. A list of existing energy
technology funding schemes is available in Danish at

www.vækstguiden.dk

and

www.ens.dk/da
-
DK/NyTeknologi/om
-
eudp
.



Research
-
technical assessment


If a project proposal
entire
ly or if
part of the project concentrates on research,
the pr
o-
ject
will be subjected to a research
-
technical assessment by the Danish Council for Str
a-
tegic Research.

For this purpose a description of the research activities must be included
in section 8, normally
as an appendix. CV’s must be attached for all central partic
i-
pants.



9




Language


If support applied for exceeds 3 mill. DKK for the full project, the
applicaton

must be
filled in in English in order to make it possible to apply foreign evaluators.


Applications applying for less than 3 mill. DKK for the full project may be filled in in Da
n-
ish or English.





8.
Criteria for assessment of applications


1.

Project objective

Description of the project’s objective and the state of art
of the te捨nology, in
cluding the proposed project’sl

m

tu物ty 慮d 物獫
.



Project time sche
d-
ule and structure

Description of the projects different work packages and
milestones as indicated in the Gantt chart. What activ
i-
ties will be carried in each project part? Who will be i
n-
volved in the activity? What equipment/external delive
r-
ables must be delivered in each project part? What r
e-
sults are expected from the project?

3.

Relevance

Project potential in relation to the objectives of the EUDP
act, including energy policy goals
.

4.

D
issemination

Description of how the project results will be dissemina
t-
ed
.

5.

Organisation

Description of the the professional competences of the
project participants, including the managerial comp
e-
tences of the project manager, a presentation of each of
the
enterprises participating in the project and in case
EUDP funding is requested for foreign participants in the
project, a description of the need for the foreign partic
i-
pation in the project.

When assessing the application, emphasis will be given
to projec
ts in which private enterprises participate with
the subsequent commercialisation process in mind.

6.

Budget and finan
c-
ing

Project budget compared to project content. Assum
p-
tions for budget expenses. Are parcipants’ financing co

fi牭rd?



Incentive effect and

feasibility

How funding for the project will lead to increased efforts
from the recipient with regard to scope, extent, speed or
costs, compared with a situation without funding.

Is the project feasible?

8.

Market potential

Market competition, expected mark
et (where, when, how
large), plans for marketing etc

9.

Value proposition

Account for the added value (value proposition) the
technology will provide for the target group compared to
existing technologies

(
lower price, comfort, desig
n,

fun
c-
tionality

etc
.
)
.

10.


R
esearch
-
technical
assessment

Project proposals
entire
ly or if
part
concentrating on
r
e-
search

must include a description of the research activ
i-
ties for the purpose of a
research
-
technical assessment
.
10


R
esearcher training

is part of the evaluation criteria
but it is not a required part of the projects.

11.

Public/private co
l-
laboration

The degree
the project
is
based on collaboration b
e-
tween private and public actors
.




9.

Procedure for processing applications


Project proposals are processed following the
procedure below:


Call for proposals


medio June 2013

Project proposals


September 12, 2013 12.00
CET

Evaluation of project proposals, see section on evalu
a-
tion criteria.


During processing of applications, the EUDP Secretariat
will consult with external

experts. The external experts
must not have a conflict of interest and will be under
obligation to process all application material with conf
i-
dentiality.


The assessment of applications for funding of projects
involving research takes place in collaborat
ion with the
Danish Council for Strategic Research. Decisions by the
EUDP Secretariat as to whether an application is to be
sent for research
-
technical assessment are mainly
based on categorisation by the applicant on the appl
i-
cation form.


Some project p
roposals such as projects regarding
partnerships, international co
-
operation, dissemination
etc. are normally evaluated by the secretariat without
external assistance.


September
-
October 2013

The subsequent hearing of parties will provide the a
p-
plicant
opportunity to comment on any external a
s-
sessments.

1.


Second half of October 2013

Based on external evaluations and own evaluation a
recommendation of support or rejection is produced to
the Board


November 2013

The EUDP Board makes decisions about fundi
ng for
projects on the basis of a recommendation prepared by
the EUDP Secretariat.


Medio December 2013



11


Project proposals will be rejected if




the project not sufficiently contribute to the goals of the program



the application form is not filled in
according to requirements in the guidelines



the budget form is not filled in according to requirements in the guidelines



the application with the required attachments



Project proposals are treated confidential within the rules of Lov om offentlighed i fo
r-
valtningen (Act on a public administraton


Publication of information about the project proposals received will take place as follows:

-

a list showing all project titles, applicants and support applied for in this round,



10
. If funding is awarded


Inform
ation about the project receiving support will be available on the Danish Energy
Agency’s home page
www.ens.dk

including a short description of the goal of the project,
project participants and budget.


Information will la
ter be available on
www.energiforskning.dk

together with all EUDP
projects.


Having received a commitment for support, a number of requirements have to be met
when carrying out the project The requirements are
described in a set of rules (r
e-
gelsæt) regarding payment of support, see section on other documents.


The requirements include:



Project agreement

o

The responsible company not later one month after having received the
project agreement accept the agreement and return ia signed copy
(signed by the responsible company)




Obligation to
Coordination, reporting and accounting obligations

o

The commitment
holder (enterprise/institution responsible for the pr
o-
ject) is financially and professionally responsible for completion of the
project. This means that the enterprise/institution responsible for the
project coordinates all financial and technical/professi
onal relationships
with any collaboration partners.




Dissemination and utilisation of results achieved as well rights

o

P
roject results must be
made public
,
however considerations may take
place when patent rights are being acquired. In specific cases EUDP m
ay
allow that results are not published. When terminating the project the
responsible company forwards a project report that is suitable for publ
i-
cation.


o

The responsible company may during the project be asked to forward
pictures of project results to be
used on the web portals.




Payment of support

o

Support is paid based on a statement of actual, eligible expenses and
the support intensities stated in the project agreement for each partic
i-
pant.


12


o

When asking for payment of support, a short statement describi
ng pr
o-
ject advancement according to Gantt diagram and/or milestones must
follow the statement og expenses. As a starting point payments are
made twice a year, but payments each quarter may agreed upon.


o

It is a condition for receiving support that the acti
vity in question has
not been begun before the commitment for support has been given and
that an agreement describing co
-
operation and distribution of rights b
e-
tween participants has been made. A copy must be forwarded to EUDP
for information.


A full desc
ription of the rules is found in the document regelsæt, se section on other
documents.




11
. Statutory basis and total funding


The Energy Technology Development and Demonstration Programme (the EUDP) was
adopted by the Danish Parliament with Act no. 555
of 6 June 2007. It was subsequently
approved by the European Commission. The Act was revised in 2010.


The

201
3 Finance Act appropriates

DKK
369,4

million for development and demonstr
a-
tion

projects

under the heading ”
29.22.01 Tilskud til energiforskning
” (
Funding for ene
r-
gy research).


In compliance with the
EUDP Act
the programme is administered by an independent
board with its own secretariat made available by the Danish Energy Agency. The Board
has been set up
on 27 Septem
ber 2011

for a four
-
year period
, see the composition of
the Board at
http://www.ens.dk/da
-
DK/NyTeknologi/om
-
eudp

(only available in Da
n-
ish).



Pursuant to
Act no. 405 of 28 May 2003
with subsequent changes,
the Danish Council
f
or Strategic Research must approve the award procedure and conduct a research
-
technical assessment of the applications received. It has been agreed with the Ministry
of
Education
that only research projects are to be sent for research
-
technical asses
s-
ment.

Research projects deemed not to qualify for funding by the Danish Council for
Strategic Research cannot receive funding from the EUDP.



12.

Other documents




Rules for payment of EUDP support (regelsæt)



Guidelines for filling in application, budget and Gantt



13.

Other funding schemes


There are a number of funding schemes within energy technology, which provide fun
d-
ing for research, development, demonstration and/or market maturation. Applicants
should consider which is the most relevant scheme

for them. A list of existing energy
13


technology funding schemes is available in Danish at
www.vækstguiden.dk

and at
www.ens.dk/da
-
DK/NyTeknologi/om
-
eudp

. For more detailed guidance please contact
the EUDP Secretariat.


General guidelines
.



Applications that focus on energy systems using smart grids, or on enviro
n-
mental improvement and efficiency activities aimed at existing electricity and
combined heat a
nd power plants should be submitted under the ForskEL pr
o-
gram.With respect to large development and demonstration projects in this
field it may be considered to apply for funding from ForskEL as well from
EUDP.




Applications for research and development p
rojects within environment
-
friendly electricity production technologies should be submitted under the Fo
r-
skEL programme, whereas applications for demonstration projects and more
commercial projects should be submitted under the EUDP programme.




Application
s for research and development projects within efficient use of e
n-
ergy should be submitted under the ELFORSK programme, which focuses on
electricity use, whereas applications for demonstration projects should be
submitted under the EUDP programme





14






Energiteknologisk Udviklings
-

og Demonstrations Program









ENERG
Y TECHNOLOGY DEVELOPMENT AND
DEMONSTRATION
PROGRAM


GUIDELINES FOR APPLICATION


Contents

GENERAL INTRODUCTION FOR APPLICANTS

15

GUIDELINES FOR APPLICATION FORM

16

GUIDELINES BUDGET

23

GUIDELINES GANTT
-
DIAGRAM

26
























JUNE

2013


15


GENER
A
L
INTRODUCTION FOR APPLICANTS



An application consists of three do
cuments and this document falls accordingly in three
sections
:


1.

Application
form

2.

Appendix
:
Project budget
(
to be up
-
l
oaded to the application form
)

3.

Appendix: Gantt diagram (to be up
-
loaded to the application form
)


The two appendixes (budget and Gantt) are obligatory.


Further appendixes e.g. business plan may be up
-
loaded in section 9 in the application
form.


The application form and files to be filled in are found on
Tilskudsportalen
:

https://tilskudsportal.ens.dk
.



New applicants have to create a user account on
Tilskudsportalen.
Former users must use
their existing account.


The main applicant (project responsible) may allow other projekct participants to edit the
application.


The application form can not

be submitted if more words than allowed have been filled in
the text fields of the form (shown in the form)


The application must be in English if applied for support of more than 3 mill.
DKK in total for
a project.


16



GUIDELINES FOR APPLICATION FORM


The

application must be as short and precise as possible but at the same time be so i
n-
formative that technical and financial evaluations can be carried out. As a starting point it
can not be assumed thar evaluators are familiar with former projects related to

the
applic
a-
tion. The application must therefore include a description of state
-
of
-
the art

for the techno
l-
ogy.


The applicant must respond fully to all fields in the application form.

Referring to appe
n-
dixes is not considered an acceptable application.


If the applicant finds some of the criteria irrelevant with regard to the project in question, an
explanation for this must be given in the application form.



1. The project


1.1 Project title in Danish and English



Give the project a short, meaningful and

readily comprehensible title in both
Danish and English.


1.2

Technology area



Select a technology area from the list. For projects concerning international co
-
operation please choose the relevant technology field.


1.3 Project type



State project type
(development, demonstration, research and/or other). If ‘r
e-
search’ is selected, the application will be assessed by the Danish Council for
Strategic Research. Consequently, it is important that item 8 is carefully d
e-
scribed.


1.4 Short description of the o
bjective of the project both in Danish (1.4) and English
(1.4.1) , intended for external publication.



Describe the project’s objective in non
-
technical and readily understandable
language in both Danish and English



NB: Please note that this description wi
ll be used on EUDP’s website if the pr
o-
ject obtains the grant.


1.5 The project budget



State the project’s total financingin DKK millions in accordance with the info
r-
mation stated in the budget form (Excel file), see Section C.


1.6 Are other programmes b
eing applied to?



State whether the application for funding for the project has been sent to other
programmes as well.


2. Applicants


2.1 Main applicant/
project

manager enterprise/institution:



State the enterprise responsible for communication with the EUDP on behalf
of the complete group of applicants.



State the name of a contact person.



State the type of organisation.

17




State the size of the enterprise using the EU definition of small and mediu
m
-
sized enterprises, see the guideline on the funding portal or at
www.ens.dk/eudp

(only available in Danish.


2.2 Professional project manager



State the name of the person who will be responsible for project manageme
nt.
The project manager will often be the same person as the contact person from
the project managing enterprise/institution.


2.3 Other participating enterprises/institutions



State any other participating enterprises/institutions. Information to be given
on participating individuals is explained under item 7.1.



State the type of organisation and the size of the enterprise, see the guideline
on the funding portal or at ens.dk/eudp (only available in Danish).



State the size of the enterprise using the EU definition of small and medium
-
sized enterprises, see the guideline on the funding portal or at
www.ens.dk/eudp

(only available in Danish.


3.
Summary


3.1 Executive summa
ry in English (3.1) and Danish (3.1.1)

The following should be included in a summary of no more than one page:



the objective of the project;



the main activities of the project;



the target of the project as regards the energy
-
technology and commercial
outp
ut of the project; and;

The text will be published if EUDP funding is achieved.


3.2 Gantt chart

Se section below on Gantt chart.


4. Objective and content of the project


The assessment of applications will emphasise:




the

project’s relevance and potential in relation to the objectives of the EUDP pr
o-
gramme, including in particular whether the project directly supports the long
-
term
objective to divert the Danish energy system 100 pct. to renewable energy. Cons
e-
quently, EUD
P encourages
to develop projects regarding: energy efficiency in
buildings, Smart Grid and energy storage.
;



that the project involves innovative technological development, compared with e
x-
isting technologies and solutions;



that the project contributes to
meeting strategy goals, where strategy goals are
present. See
www.ens.dk/da
-
DK/NyTeknologi/strategier/Sider/Strategier.aspx

(in
Danish);



that the project is well
-
defined
and technically implementable;



that the project solutions can be replicated and are scalable.


The EUDP programme wishes especially to encourage applicants to develop projects that
include the entire process up to market introduction, including, if requir
ed, projects that
include several steps in the development and demonstration of the technology to get
there.

Such projects often involve a broader and larger group of players, a larger budget
and a longer time horizon.



18




4.1 Description of the technology
, its present
development stage

and its develo
p-
ment towards market



Describe the energy technology which the project is to concentrate on. What
is the current development stage of the technology (state of the art)?



Describe the projects
maturity and risk



D
escribe the innovative and energy
-
technical content of the project. Why is
this content relevant? Why can it be expected to be of adequate quality? Does
the project build on other projects which have previously received funding?



Describe the whole process

up to final market introduction/commercialisation
of the technology. This description of market
-
oriented activities, marketing the
technology, sale, collaboration, etc must be under item 6.


4.2 Project content and activities



Describe the projects main o
bjective and the different work packages as ind
i-
cated in the Gantt chart (item 3.2). What activities will be carried in each pr
o-
ject part? Who will be involved in the activity? What equipment/external deli
v-
erables must be delivered in each project part? Wh
at results are expected
from the project?



Describe what is contained in the milestones indicated in the Gantt chart.


4.3 Allocation of rights



Account for any plans to patent results of the project.



Account for the allocation of rights in the project,
possibly as a draft agre
e-
ment/contract.

Final agreement on the legal delimitation of project participants as well as delimitation of matters
concerning existing and future patent rights must be clarified before the project can commence. The
agreement must
reflect the respective interests of the participants, as well as their work and contrib
u-
tion to the project. If project work is begun when the grant has been received without an agreement
on distribution of rights, no payments of EUDP funding will take pla
ce until an agreement has been
laid down.


5. Energy
-
policy goals


5.1 Contribution to energy
-
policy goals



Explain how and to what extent the project will contribute to supporting ene
r-
gy
-
policy objectives for security of supply, Danish independence of fos
sil fuels,
climate/cleaner environment and cost
-
effectiveness.



Account for how the technology can be incorporated into the Danish energy
system.



The significance of the project for realisation of the energy
-
policy goals must
be quantified as far as possi
ble.


5.2 Research, development and demonstration strategies in the energy field

The applicant must explain how the project relates to existing technology
strategies. See
www.ens.dk/da
-
DK/NyTeknol
ogi/strategier

(only available in
Danish).


5.3 Dissemination



Account for how project results will be disseminated.
To whom
will the project
results be communicated (target groups)?
How
will the project results be
communicated (communication products
and activities)?


6
.
Market

19



When assessing in particular development and demonstration projects, emphasis will be
on whether concrete plans are available for market deployment of the technologies deve
l-
oped and of new products, including the degree to
which:




the project meets a demand in the market and has a well
-
defined customer aim;



there is an economic growth potential and a potentially competitive product;



the project involves technology that is patentable;



the private enterprises have a clear in
volvement in the project and aim to comme
r-
cialise the results of the project;



the project can help provide a basis for new jobs in Denmark;



there is potential for exports to global emerging markets;



assessments

of commercial perspectives have been made probable in the applic
a-
tion.


When evaluating project proposals EUDP will on
attach decisive importance to the co
m-
mercial aspects of the proposals and to whether these aspects are fully described and
supported in

the application.


For projects mainly consisting of research, there is no requirement for a proper market
analysis in section 6, but it is expected that the applicant describes how the project can
bring new solutions to the market, and outlines the proces
s that follows the research stage.



6.1 Target group and added value for users



Who is the ultimate target group for the technology developed in the project?
Consumers/users? Other enterprises?



Describe the demands the technology will help meet in the targ
et group after
introduction to the market (the target group may be divided into end users and
intermediaries).



Account for the added value (value proposition) the technology will provide for
the target group compared to existing technologies. This could b
e a financial
added value such as lower price, or a non
-
financial added value in terms of
comfort, design or functionality.


6.2 Analysis of competition



Describe the competitive situation for the relevant technology:



Who are the competitors? And the
competing technologies?



What are the advantages and disadvantages of the technology relative to
competing technologies?



The applicant can also include a SWOT analysis (a strengths/weaknesses
-
opportunities/threats analysis) The SWOT analysis in the form of
a matrix pr
o-
vides a framework for analysing internal strengths and weaknesses in the e
n-
terprise, and it can illustrate the opportunities and barriers for entrance to the
market.


6.3 Market potential



Describe the size of the expected market upon market int
roduction as well as
the future potential (scope and turnover).



Indicate
when
the technology is expected to be competitive on the market
.



Describe the technology demand trends in qualitative as well as quantitative
terms.



Account for the technology’s
potential in global emerging markets.


20


6.4 Marketing



Describe the plan for the continued work with the technology after completion
of the project and up to final market introduction/commercialisation.



Account for
when
the technology is to be introduced.



Ac
count for
where
the technology is to be introduced (locally/regionally, n
a-
tionally/internationally).



Account for
how

the technology is to be introduced to the target group upon
market introduction. Sale and distribution channels etc. must be included.



Acco
unt for which participant(s) is/are to commercialise the project results a
f-
ter project completion.



Account for the existence of any barriers to introduction/sale and how these
will be overcome.


7. Organisation and funding


The assessment of all applicati
ons will emphasise the degree to which:




relevant competences are involved, including both research
-
based, industrial and
application
-
oriented knowledge;



business competences are involved, possibly in the form of consultancy assi
s-
tance;



project
participants demonstrate an ability to realise the potentials;



several enterprises and/or institutions take part in the project, and whether relevant
parts of the value chain are represented;



the

projects contribute to knowledge sharing and further development of specialist
environments in the energy technology field, e.g. through a clear plan for the di
s-
semination of project results.



7.1 Organisation/management and professional competence



Provi
de a short presentation of each of the enterprises participating in the project.
Account for the participants main activities, turnover and number of employees



Account for the organizational structure of the project and the areas of responsibi
l-
ity of the p
articipating enterprises.



Account for the professional competences of the project participants, including the
managerial competences of the project manager. Provide documentation for the
management experience of the project manager and possible key project

partic
i-
pants.



In case EUDP funding is requested for foreign participants in the project, the appl
i-
cant must describe separately the need for the foreign participation in the project.


7.2 Funding


For development and demonstration projects, considerable c
o
-
funding by the project parti
c-
ipants is required. A level of at least 50% co
-
funding is preferable, however the level of co
-
funding depends on the group of participants and assessments of how close the project is
to subsequent commercialisation. The indiv
idual participant’s funding rate is determined
individually by the EUDP Board within the maximum funding rates set out in the EU state
aid regulations, see Annex 1.




Account for the private own
-
funding of the project.



Each participant must enclose a declaration with the application concerning
the applicant’s own funding obligation in the project.

21




Is it expected that a third party will co
-
finance the project?
Have you entered
an agreement about this? If this is the case

please enclose the agreement.



Funding agreements must have been entered into before project start.


7.3 Public/private collaboration and researcher training



To what degree is the project based on collaboration between private and public
actors?



Does the

project include researcher training (PhD programme).



7.4 Capital expenditure and operating costs in the project


period



Account for capital expenditure and operating costs in the project period for which
funding is being applied.
With respect to
equipme
nt
, costs may be included in the
project budget to the extent the equipment will be used in the project. Costs i
n-
cluded must be based on expected depreciation during the project. For
demo
n-
stration plants

being built in the project, the expected value at project termination
must be excluded from the eligible costs. The assumptions used regarding depr
e-
ciation of equipment and expected value of a demonstration plant at the end of the
project must be reported

in the proposal.


7.5 Conditions after the project period



Account for the operation and possible expansion of the installations set up by the
project and/or conversion after the project period as well as any alternative appl
i-
cations of the installations a
fter the project period.


7.6
Incentive effect


Funding from the EUDP programme must have an incentive effect. This means that fun
d-
ing is only awarded to project participants if, as a consequence of the funding, the recipient
increases the scope, extent o
r speed of efforts, compared to a situation where funding is
not awarded. The likelihood of an incentive effect must be demonstrated in the application
to the EUDP. EUDP may require further documentation.





Each
recipient of funding must account for how funding for the project will lead to
increased efforts from the recipient with regard to scope, extent, speed or costs,
compared with a situation without funding.


Grants exceeding 7.5 mill. euro for each company
and for each project are dependent of
approval from the EU Commission based on a detailed evaluation on the basis of the
framework for R&D and Innovation.


8. Research


Research projects must be eligible for funding from a research
-
technical perspective. I
f the
applicant in item 1.3 states in the application form that the project involves research, the
application will be assessed by the Danish Council for Strategic Research from a research
-
technical perspective. This assessment will be based in particular

on the applicant’s r
e-
sponse to item 8 in the application form. Research projects that the Danish Council for
Strategic Research deems not to be eligible for funding, cannot obtain funding.


If the project includes researcher training (a PhD programme),
this will be assessed as a
positive element.


22


The business
-
related requirements are less extensive for research projects than for deve
l-
opment and demonstration projects. However, the applicant’s ability to demonstrate a co
n-
crete commercial potential is sti
ll decisive.


In order to make it possible to evaluate project budgets, proposals including research
should explain to what extent research is part of the project. The percentage share of the
total budget should be specified in the application budget file
(for each applicant).



8.1 Research
-
technical assessment
-

only for research projects


Projects for which, in item 1.3 in the application form, the applicant has indicated that the
entire project, or a part of the project, concentrates on research, will
be subjected to a r
e-
search
-
technical assessment by the Danish Council for Strategic Research. The research
-
technical assessment is primarily based on item 8.



In item 8 and annexes the applicant must therefore account for the following points for use
in
the research
-
technical assessment:




description of the state of the art in the field based on the problem formulation and
with reference to central publications in the field;



the project’s research
-
technical content relative to ‘state of the art’; statemen
t of to
which extent research is part of various parts of the project;



the problem formulation and hypothesis, and the theoretical foundation and met
h-
od of how the project/the research part of the project will be structured in relation to
the work packages
/activities of the project;



the research qualifications of the project participants, including, in particular, of the
project manager and heads of individual project parts, as well as relevant info
r-
mation on the division of responsibilities. CVs must be e
nclosed for the persons
most relevant to the research part of the project;



number of PhD’s, if a PhD programme is a part of the project;



any additional information to items 7.1 to 7.3 concerning participants in the project
in relation to research content.


Annexes concerned with the research part must not exceed ten pages, and CVs must not
exceed 2 pages. CVs should show the research
-
technical status of the persons involved
with respect to central publications in the field.



9.
Appendices


Additional
documents may be up
-
loaded i
n this section of the application form.
As an e
x-
ample a short version of
relevant CVs
of key project participants should be up
-
loaded
.





23


GUIDELINES
BUDGET


Introduction


Project financing is accounted for in section
7.2

of the application form
.


The project budget must be filled by using the file on Tilskudsportalen (to be found below
on the portal side of the application form),


Support may be granted for
actual

expenses for
salaries and other
costs
directly

associa
t-
ed

with the project
.

Profit elements can not be included in eligible costs.


Only costs necessary for the implementation of the project are allowed in the budget.


A substantial self
-
financing by the project participants is required for development and
demonstration projects. The level is dependent on participants, and on how close the pr
o-
ject is estimated to be to a subsequent commercialization. The funding rate for each parti
c-
ipant is determined individually and may be lower than the maximum support in
tensities
laid down in the EU state aid rules.

Costs beyond the budgeted are the project participants’ responsibility.


Bu
dget

items


Budget specicications are
:


(A)
Salaries

(B) Instrument
s and equipment

(C)
Buildings

(D)
Other operating costs, including
materials

(E)
External services

(F) Overhead

expenses

(G)
Revenue (from commercial prototype / demo plant)

(H)
Travel, Dissemination of results, other


Ad A)



Support may be granted
to actual wage costs (calculated on the basis of a
n-
nual gross salary incl.
Holiday pay) (if it is not possible to determine a market
-
determined wages, it may exceptionally be agreed an hourly rate with the pr
o-
gram).



Two types of salary are used (research/administrative)



Hourly wages are calculated on the basis of a fixed number o
f hours pr. year
of 1500 hours for a full
-
time employee.




Time consumption is used for the evaluation of the application (is time co
n-
sumption proportionate to the tasks in the project).

Taxameter cost of a Ph.D. (see section H)





The budget should include
expected wage and price increases during the
project




The program may require proof of payment of salaries and the calculation of
the overhead rate.


Ad B)

Costs of equipment and instruments are eligible to the extent that they are ne
c-
essary for the project. If such equipment and instruments are not used for the
24


pr
o
ject throughout their life, include only costs in accordance to depreciation du
r-
ing the project period.



Ad C)

Cost of acquisition and construction of buildings is basically

an eligible cost, to
the extent they are used for the project. However, costs of buildings will only be
financed if special circumstances warrant it.


Purchase of land is not considered an eligible cost.

Ad D)

Other operating expenses, including consumabl
es such. fuels, steel pipes, insul
a-
tion, etc., are eligible costs to the extent that they are attributable to the project.

Ad E)


External supplies are eligible costs. However, s
ubcontracting should only repr
e-
sent a small part of the project.



If the delivery is 10% of the grant applied for or more (but less than 500,000 DKK)
the supplier should be included as a partner in the project. Only in cases where
the supplier has no direct interest or benefit from participating, may be dispensed
with th
em.


External supplies are included in the budget at market price, and they must be
d
e
livered to the participant in the project that is closest to apply it.


A project partner cannot also be a subcontractor in the same project


The application must provid
e explanations on what the external supply includes,
and how estimates of the cost are provided.

Ad F)

Overhead is defined as: actual additional overhead costs that are directly attribu
t-
able to the project.


-

For companies is max. allowed

overhead 150% of labor costs.

-

For universities, research institutions, etc. a fixed overhead to 44%
o
f all costs is allowed.


Ad G)

Income from commercially usable
prototypes and demonstrator plants
, developed
in the project must be deducted from the el
igible costs in the project budget.

Ad H)

This category covers primarily travel and communication activities.



PhD taximeter cost of £ 80,000 can be included to the training of a Ph.D. (if
the student is attached fully to the project).



Travel expenses must
follow state regulations for travel for state employees.




Expenses for "other" must be specified.


Support is
not

granted for:

25




establishment of new institutions or continuation of existing institutions
through operating expenses etc.




Operating expenses in connection with partnerships, as these would be
covered by the participating parties.



Acquisition of land and related costs




Cost related to handling of matters by the authorities in connection with
building projects, environmental a
pprovals and the like.




Acquisition of patents and similar rights.


Support intensity



The aid is in line with EU state aid rules.


For projects that fall under EU state aid rules, grants may be awarded up to the
maximum level allowed under these rules. P
ublic funding of research and d
e-
velopment activities undertaken by universities or public research agencies,
which are non
-
profit
-
making and basic research carried out independently of
these are generally not covered by the EU Framework for State aid for r
esearch
and development and innovation . For such activities outside EUDP grant of up
to 90 per cent.


Each project participant states in its budget, how the financing is expected to
occur and, in that regard the grant requested.
The program has not define
d
a
lower or an upper limit to how much can be sought in support. Funding rate is
determined by the program board for each participant within the framework of
EU rules
and taking into consideration
company size, type of project, the co
m-
mercial aspects and
involved technical and financial risks


For development and demonstration projects should aim for a degree of self
-
financing of at least 50 per cent.


State Supports rules and link to this is described in more detail in the regulatory
framework. When enter
ing information on the company size and nature of the
project, calculated the maximum aid intensity in the budget file.


The EU definition of firm size can be seen in the EU guidance on SME definition
of grants portal.


If support from EUDP paid in breach
of EU guidelines on state aid for research
and development and innovation aid can be recovered.






26


GUIDELINES
GANTT
-
DIAGRAM




Project Components: The project should be divided into work packages. Sheet
no.1 should be completed with the name of work packages.
The duration of each
work package is specified.




Milestones: Develop relevant milestones in the project. Name milestones a
nd enter
them as vertical columns in the Gantt chart.




A milestone is a planned, measurable and visible event which indicates that a task
or big delivery from the project is completed. There will generally be a limited nu
m-
ber of key milestones in the
typical project, typically about 3
-
5 milestones over a
three
-
year project cycle


There must be milestones for both technical and commercial activities.


Commercial milestones relate to activities relating. market introduction, pricing, di
s-
tribution channel
s, competition analysis, risk analysis, etc., and describes the
events that help to introduce the technology in the market. They must be specific
and precise and indicate how the technology will be developed and demonstrated
through the project, can surviv
e in the market in the future.


If the project is awarded funding, the milestones
will
be used by EUDP to assess
the progress of the project





In
sheet no.

2 indicate the individual project participants' budgets by employment
packages.