Perkins Accountability II Postsecondary Webinar

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Oct 28, 2013 (3 years and 9 months ago)

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Perkins Accountability II


Postsecondary Webinar

September 27, 2012

Goals

Gain an understanding of



The use of the Perkins cohort model for
postsecondary accountability


Postsecondary definitions of CTE participants,
concentrators and completers


CIP Code and nontraditional program issues


Core indicator definitions


Postsecondary data sources


Using Hyperion/Brio to access your college’s
Perkins data

Slide 2

Postsecondary Data Structure


Minnesota is one of a handful of states to use a
cohort model. The use of cohorts aligns with other
system initiatives and reporting.


Primary source of data is the system’s Integrated
Student Record System (ISRS).

The FY 2010
-
2012 cohort includes students entering in FY 2010 and tracked
for three years: 2010, 2011 and 2012.

Slide 3

Postsecondary Definitions

Participant

A student taking a CTE course OR who has a
Perkins eligible major.

Concentrator

A student with a Perkins eligible major who has
declared a CTE award (AAS, AS, Certificate,
Diploma) and has earned 12 or more college level
credits OR who has received an award in a short
term Perkins eligible program (less than 12 credits).

Completer

A student who has received a CTE award (AAS, AS,
Certificate or Diploma) in a Perkins eligible program.

Slide 4


The Perkins status used for reporting is
typically the highest recorded Perkins status
during the cohort period.


However, if a concentrator changes
to
a non
-
Perkins major, that student will be counted as
a participant, not a concentrator.


Reporting Status


Completer




Concentrator






Participant

Slide 5

CIP Code Issues

Perkins eligible majors and programs are identified
based upon the
Classification of Instructional
Program (CIP)

Code.


ISRS recently converted to using CIP 2010 codes
for courses, majors and programs.


Some inconsistencies and errors in the data on
majors and programs resulted when new CIP
codes were assigned to programs in the program
inventory.


IT staff are working on correcting the data in ISRS
and the Perkins data set. Until the updates are
completed, FY 2010 cohort data should be
considered preliminary.


Slide 6

Perkins Eligibility/Nontraditional Status


Prior to the CIP 2010 conversion in ISRS, there
was a review of Perkins eligibility flags and
nontraditional designations on programs.


Related to the CIP 2010 conversion, there are
also approximately 300 CIP Codes
missing

a
nontraditional flag.


Work will start soon to address/fill in the missing
nontraditional flags.


You may see differences in your FY 2010 cohort
data related to both of these issues (i.e., changes
to a program’s nontraditional designation and/or
missing nontraditional designation).

Slide 7

Accountability Indicators


1P1 Technical Skill Attainment


2P1 Credential, Certificate or Degree


3P1 Student Retention or Transfer


4P1 Student Placement


5P1 Nontraditional Participation


5P2 Nontraditional Completion

Reporting for each indicator includes data by gender,
race/ethnicity, nontraditional status and special populations
(disability, economically disadvantaged, single parents,
displaced homemakers, and those with limited English)

Slide 8

1P1 Technical Skill Attainment

Number of CTE
concentrators
who
passed

technical skill
assessments

Number of CTE
concentrators

who
took
technical skill
assessments

Beginning with 2011 reporting, 1P1 included a blend of licensure exam
data from the most recent calendar year available and other state
-
approved
assessment data from the most recently completed fiscal year. Additional
TSA data will be incorporated as they become available/as additional
pathways and approved assessments are added.

Slide 9

2P1 Credential, Certificate or Degree

Number of CTE
concentrators

in a given entry cohort who,
anytime in the cohort time
frame, received a CTE
certificate, diploma, AAS or AS

Number of CTE
concentrators

in
the cohort

December 2012 CAR will be based on the FY2010
-
2012 cohort.

Slide 10

3P1 Student Retention or Transfer

Number of CTE
concentrators

in a
given entry cohort who, at the end
of the last year of the cohort time
frame, were still intending to
complete their program or had
transferred

Number of CTE
concentrators

in
the cohort

December 2012 CAR will be based on the FY2010
-
2012 cohort.
Retention data is frozen as of 8/31. Transfer data will be updated in mid
-

to late
-

October with additional National Student Clearinghouse data.

Slide 11

4P1 Student Placement

Number of CTE
completers

in a
given entry cohort who were
placed or retained in employment
in the 2
nd

quarter following the
program year in which they left
postsecondary education*

Number of CTE
completers

* December 2012 CAR will be based on the FY2009
-
2011 cohort.
There is a 1 year lag from other indicators.

Slide 12

5P1 Nontraditional Participation

In a given entry cohort, the number
of CTE
participants

during the
cohort tracking period who were
enrolled in a CTE program classified
as
nontraditional for their gender

In a given entry cohort, the number
of CTE
participants

during the
cohort tracking period who were
enrolled in a CTE program
classified as
nontraditional

December 2012 CAR will be based on the FY2010
-
2012 cohort.

Slide 13

5P2 Nontraditional Completion

In a given entry cohort, the number
of CTE
completers

in a CTE
program classified as
nontraditional
for their gender

In a given entry cohort, the number
of CTE
completers

in CTE programs
classified as
nontraditional

# of Male Nursing Graduates + # of Female Welding Graduates

# Total Nursing Graduates + # Total Welding Graduates

Example:

December 2012 CAR Report will be based on the FY2010
-
2012 cohort.

Slide 14

State Negotiated Postsecondary Targets

Indicator

State

Target Negotiated with OVAE

2010

CAR

2011 CAR

2012 CAR

2013 CAR

1P1
-

Technical
Skills

68.89%

Actual: 86.75%

73.33%

Actual: 86.90%


70.00%


70.50%

2P1


Completion

48.00%

Actual: 47.39%

50.00%

Actual: 46.35%


50.50%


51.00%

3P1
-

Retention &
Transfer

28.00%

Actual: 29.08%

29.00%

Actual: 31.72%


29.50%


30.00%

4P1


Placement

78.00%

Actual: 85.26%

79.00%

Actual: 82.19%


85.00%


86.00%

5P1


Nontraditional
Participation

17.20%

Actual: 22.53%

17.40%

Actual: 18.39%


23.00%


23.50%

5P2



Nontraditional
Completion

12.00%

Actual: 13.93%

13.00%

Actual: 13.61%


14.50%


15.00%

The target timeframe for distributing proposed local targets to
consortia is October/November 2012.

Slide 15

Postsecondary
Indicators:
Viewing
the Data

Indicator

Data Source

Where to View the Data

1P1

-

Technical
Skill

Attainment

Licensure
Data for
Radiography, Law
Enforcement and Nursing

Aggregate
Data
Only


TSA Data

as available (e.g.,
NOCTI)



Licensure Exam

Pass Rate

Dashboard




http://www.mnscu.edu/board/accountability/index.html


Aggregate

reports from the System Office

2P1



Completion


3P1

-

Retention &
Transfer


5P1



Nontraditional
Participation


5P2



Nontraditional
Completion


Hyperion/Brio
Data


ISRS enrollment data on CTE
students combined with
National Student
Clearinghouse Data on
transfers



Brio Perkins IV

Entering

Cohort

Data




http://www.its.mnscu.edu/reportanddataservices/dataw
arehouse/index.htm
l

4P1

-

Placement

Minnesota Dept. of
Employment &

Economic
Development (DEED) d
ata
and Graduate Follow
-
up data

Aggregate
Data Only


Only available as

aggregate reports from the System
Office

Slide 16

Licensure Exams Pass Rate Dashboard


http://www.mnscu.edu/board/accountability/index.html


Public Dashboard

No Login is Required

Slide 17

Licensure Exams Pass Rate Dashboard

Select a Year

Select a college

Select a
comparison group

Help file

Slide 18

Other Technical Skill Assessment Data

Since 1P1 data is
not available in
Hyperion, a report
similar to this one
will be prepared
and distributed to
consortia in early
2013.

Slide 19

Hyperion/Brio


Accessing the Data



Getting authorization to access the Perkins
postsecondary data


Operational Data
Security Request Form



How to access the Perkins IV postsecondary
data using Hyperion


2P1, 3P1, 5P1 and 5P2



Basic navigation


Viewing basic reports


Modifying a pivot to drill down in to the
data

Slide 20

Hyperion/Brio Training

Training Options


Webex


Hands
-
on


Self
-
Paced

http://www.its.mnscu.edu/reportanddataservices/training/index.html

Slide 21

Questions

Please take a moment to enter your
questions in the “Chat” field … or unmute
yourself and ask your question.

Slide 22

Upcoming Professional Development Events


Perkins Fiscal Webinars










Annual Fall Perkins Contacts and Coordinators Meeting


November 14, 2012


Minnesota Department of Education, Roseville, MN



Career Technical Education Fall Conference


CTE: Learning that Works for Minnesota


November 15, 2012


Crowne

Plaza Minneapolis West, Plymouth, MN


http://www.cte.mnscu.edu/professionaldevelopment/index.html


Tuesday, October 9,

2012

Overview: Perkins Fiscal Training Part I

Perkins Law

Monday, October 15, 2012

Overview: Perkins Fiscal Training Part II

Requirements to Receive Funds

Wednesday, October 17, 2012

Perkins Postsecondary Fiscal Procedures
and Requirements
-
Treatment of Money

Wednesday, October 24, 2012

Perkins Secondary Fiscal Procedures
and Requirements
-
Treatment of Money

Slide 23

Important Websites

MnSCU

CTE Website

http://www.cte.mnscu.edu/index.html


Hyperion Login Page

https://data2.mnscu.edu/workspace/index.jsp

Slide 24

Today’s Presenters

Katie Vaccari

Senior Research

Associate

Minnesota State Colleges and Universities

Research, Planning
&
Effectiveness

Katie.Vaccari@so.mnscu.edu

651 201
-
1718



Debra Hsu, Ed. D

CTE Professional Development Director

Minnesota State Colleges and Universities

Debra.hsu
@so.mnscu.edu

651
201
-
1686










Joshua Nordaune

BI Developer

Minnesota State Colleges and Universities

Information Technology Services

Joshua.Nordaune@so.mnscu.edu

651 201
-
1581







Slide 25

Thanks for joining us today!

We value your feedback about today’s session.



Please click on the link in the chat window now to

complete the session evaluation form or go to:


http://www.cte.mnscu.edu/professionaldevelopmnindex.html


and find the “Evaluation” link for this webinar.

REMINDER
:

For secondary participants, Continuing Education Units (CEU’s) will be made
available for teachers for this series of webinars.

In order to get the necessary
certificates you
MUST

complete the session evaluation.

Slide 26