Request For Proposal And Specifications For

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Division of
Finance and Business Operations





Request For Proposal


And Specifications For



Computerized Intervention Authoring Software Development








No part of this publication may be reproduced, transmitted, transcribed,

stored in a retrie
val system, or translated into any language in any form

by any means without the written permission of

Wayne State University






Wayne State University

Procurement & Strategic Sourcing






July 20, 2012













Division of
Finance and Business Operations





Procurement & Strategic Sourcing


5700 Cass Avenue, suite 4200

Detroit, Michigan 48202

(313) 577
-
3734

FAX (313) 577
-
3747


July 20, 2012




Dear Vendors:


IMPORTANT


PLEASE NOTE
:
B
id not
ices will be sent only to those Vendors registered to receive them via our
Bid Opportunities Listserve service. To register, to

http://www.forms.purchasing.wayne.edu/Adv_bid/Adv_bid.html
, and click on the “Join our Listserve” link at
the top of the page.

Instructions are at the top of the page, and the
ListServ Name

Listserv service is under

Technology

Bid Opportunities”.


Wayne State University invites you to participate in its Request

for Proposal process to
develop

s
oftware
,
for the
Department o
f
Psy
chiatry
, per the specifications contained herein the Request for Proposal. This service is
expected to commence on
September 10, 2012
.


We have a bid information package complete with the Request for Proposal and complete specifications available
for down
loading from the University Purchasing Web Site at

http://www.forms.purchasing.wayne.edu/Adv_bid/Adv_bid.html

(include capitalization and underscores) as of
July 20, 2012
. When visiting the Web Site, click on the “
Technology
” link in green. Copies of the

RFP will
not
be
available at the pre
-
proposal meeting. If you are interested in participating in this process, you and/or responsible
representatives of your organization must attend our mandatory pre
-
proposal meeting to be held on:




August 6, 2012
,

1
0:30

am

Academic Administration Building


5700 Cass Avenue
,

4
002

AAB

Detroit, MI 48202


For your convenience a map of the University and appropriate parking lots can be downloaded and printed from:
http://campusmap.wayne.edu/

. Guest parking in any of t
he University student and guest lots
is

$5.00
.
A
detailed list of Cash & Coin operated lots can be viewed at

http://purchasing.wayne.edu/cash_and_credit_card_lots.php

.
Cash lots dispense change in quarters.
Due
to time constraints, Vendors are encourag
ed to avoid parking at meters on the street (especially blue
“handicapped” meters). Please confirm your attendance at the
mandatory

pre
-
proposal meeting by faxing your
intent to participate (or not to participate) by using Appendix 2 to Ms. Pat Milewski a
t (313) 577
-
8277 no later than
noon on
July 26, 2012
.



We hope to see you at the
mandatory

pre
-
bid meeting. Please bring a copy of this Request for Proposal for your
reference during the meeting. Should you have any questions or concerns about this invi
tation, please contact me
at
(313) 577

3739
, or email:
ag5343
@wayne.edu
. Thank you for your interest in doing business with Wayne
State University.


Sincerely,


Robin Watkins

Buyer


Enclosure

Cc:
Cynthia Branch




RFP:
Computerized Intervention Authoring

Software Development

for the
Psychiatry















Page No.(s)


Note










ii


I.

Introduction

1



II.

Information for VENDOR

1

A.

General

1, 2

B.

Calendar of Events

2

C.

Mandatory Pre
-
Proposal Meeting

2, 3

D.

Examination of the Request fo
r Proposal

3

E.

Delivery of Proposals

3

F.

Proposal Format

3, 4

G.

Proposal Evaluation

4, 5

H.

VENDOR Profile, Experience, References and Lost Accounts

5, 6


III
.

Scope of Work and Technical Requirements

13
-
16



I
V
.

General Requirements and Guidelines

6




SCHEDULES


Schedule A


Proposal Certification
,
Non
-
Collusion Affidavit
,
VENDOR Acknowledgements

Schedule B
,

Insurance Requirements



Schedule C,

Cost Schedule

Schedule D
, Summary Questionnaire




EXHIBITS TO BE SUBMITTED WITH VENDOR PROPOS
AL(S)




VENDOR Exhibit 1,

Exceptions / Restricted Services



VENDOR Exhibit 2
, Profile/Experience/References


VENDOR Exhibit 3,

Service Plan


VENDOR Exhibit 4
,

Sample Management Reports






APPENDICES


Appendix 1
, Wayne State University Map


(see
website:
http://campusmap.wayne.edu

)

Appendix 2,

Registration/Intent Form

Appendix 3,

Prevailing Wage Rate Schedules

Appendix 4,

Drawings



I.

INTRODUCTION


A.

Wayne State University (hereafter referred to a
s UNIVERSITY) is a national research
university with an urban teaching and service mission. It is a constitutionally autonomous
public university with
13 schools

and colleges, has an enrollment of approximately
3
2
,000
students
, and has an
alumni roster of

over 230,000
.

The graduate school, with nearly
13,000 students, is the largest in Michigan.

It is one of 2.2 percent of all colleges and
universities, nationwide, to hold the prestigious Carnegie Doctoral Extensive designation.
WSU is one of the approxim
ately 150 universities nationwide that hold this status
.


B.

Procurement & Strategic Sourcing

is soliciting proposals from qualified professional
organizations, hereafter referred to as VENDOR(s), who specialize in providing
Software

of
superior quality,
at competitive pricing, as described in the Statement of Work section of the
Request For Proposal (RFP).
Project must
commence on or before
September 10, 2012

and
be completed by
August 30, 2013
.


This RFP outlines basic requirements as specified in the
Scope of Work section of the RFP
(Section IV). Proposals submitted are to be in accordance with the outline and specifications
contained herein and are to remain in effect a minimum of
120

days from the date of
submission, and may be subject to further ex
tensions as negotiated.


C.

The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and
all proposals received in conjunction with the RFP.

It reserves the right to waive any
defect or informality in the Proposals on the basis
of what it considers to be in its best
interests. Any proposal
may be rejected
which the UNIVERSITY determines to be
incomplete, conditional, obscure, or

has irregularities of any kind
. The UNIVERSITY reserves
the right to award to the firm, or firms, wh
ich in its sole judgment, will best serve its long
-
term
interest.


This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products
or services described, implied, or which may be proposed, until confirmed by written
agreement, and m
ay be terminated by the UNIVERSITY without penalty or obligation at any
time prior to the signing of an Agreement or Purchase Order.


D
.

Expenses for developing and presenting proposals shall be the entire responsibility of the
VENDOR and shall not be char
geable to the UNIVERSITY. All supporting documentation and
manuals submitted with this proposal will become the property of the UNIVERSITY.


E
.

All questions concerning this Request for Proposal are to be directed to
Robin Watkins
,
Buyer
, Email;
ag5343
@wa
yne.edu

and to

Cynthia Branch
,

Buyer
, Email;
ab3577
@wayne.edu
.
Copy both
Robin Watkins

and
Cynthia Branch

on all E
-
Mail
questions.

The deadline for questions is
August 6, 2012
,

12:00 noon
. Under no
circumstances may a VENDOR contact other individuals at

the UNIVERSITY, or its
consultants to discuss any aspect of this RFP, unless expressly authorized by
Procurement &
Strategic Sourcing

to do so.


II.

INFORMATION FOR VENDOR


A.

General



This RFP contains requests for information. VENDORS, however, in res
ponding to this RFP,
are encouraged to provide any additional information they believe relevant.



VENDORS are encouraged to examine all sections of this RFP carefully, in that the degree of
interrelationship between sections is high. Whenever the terms "
must"
,

"shall"
,

"will"
,

"is
required"
,

or "are required" are used in the RFP, the subject being referred to is to be a
required feature of this RFP.



B.

Calendar of Events


5






Activity
____________



Formal Release of RF
P




Responsibility
___



Purchasing (PD)



Date
____



July 20, 2012



Mandatory

Pre
-
bid meeting at the
Academic Administration Building
,
5700
Cass Avenue
,
4002

AAB
,
Detroit, MI
48202


PD/Evaluation Team

(ET)/VENDORS


August 6, 2012


10:3
0

am


Questions due to
Procurement & Strategic
Sourcing


VENDORS


August
14
, 2012


-

12
Noon


Delivery of Proposals

to the Academic/
Administration Bldg., Purchasing Dept.,
5700 Cass Avenue, 4
th

Floor


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August

20
, 2012

by
4:00 p.m.


Evaluation of Proposals

(clarifications & negotiations)


PD/ET


Week of
August 20,
2012



Announcement of Selected VENDOR


PD


Week of
August 28,
2012



Readiness for Service/Contract

Commencement


VENDORS


Week of
September 3,

2012



Pr
oject Completion


VENDORS/ET


Undetermined



The UNIVERSITY will make every effort to adhere to the above schedule. It is subject
however, to time extensions

at the University’s discretion
.


C.

Mandatory Pre
-
Proposal Meeting



You must attend a
mandator
y Pre
-
Proposal Meeting on

August 6, 2012

at
10:30

am

at the
Academic Administration Building
,
5700 Cass Avenue
,
4
002

AAB
, Detroit, MI 48202, as
a condition for submitting a proposal.



Pre
-
registration for the meeting is to be made on or before Noon on
,

July 2
6
, 2012
.

Please
fax
Appendix 2
to attention Ms. Pat Milewski at (313) 577

3747 to confirm your attendance.


During this meeting, we will answer any questions you may have to clarify any ambiguities in
this Request for Proposal. Answers to question
s that cannot be answered during this meeting
will be emailed to all VENDORS and posted to the University website as soon as they are
obtained.


D.

Examination of the Request for Proposal



Before submitting proposals, each VENDOR will be held to have ex
amined the UNIVERSITY
requirements outlined in the
Scope

of Work and Technical Information sections, and satisfied
itself as to the existing conditions under which it will be obligated to perform in accordance
with specifications of this RFP.



6





No claim fo
r additional compensation will be allowed due to unfamiliarity with the
specifications and/or existing conditions. It shall be understood that the VENDOR has full
knowledge of all of the existing conditions, and accepts them "as is."


E.

Delivery of Pro
posals

(10
-
30
-
2009)



An original (clearly marked as such) plus one copy
(2 total)

of concise proposals in booklet or
notebook form with supporting documentation shall be delivered in a sealed envelope or
container to UNIVERSITY
Procurement & Strategic Sou
rcing
.


In addition, an electronic version is required, which should be submitted to our secure mailbox
at
rfp@wayne.edu and be sure your subject line reads “(
company name
) RFP
Computerized Intervention Authoring Software Development
Response”
. The electr
onic
submission should be limited to no more than one of each of the following file types: 1 Word
Document and/or 1 Excel Workbook and/or 1 PDF document, with a total file size less than
20

megabytes
. If your submission was sent correctly, you will recei
ve an auto
-
reply message
acknowledging receipt of your Proposal. If you do not receive an auto
-
reply message, check
the address you used and resubmit your Proposal. However, in the event a discrepancy
exists between the electronic submission and the orig
inal copy of the Vendor’s Response
Proposal, the original copy will prevail.


Please note


Your RFP submission is not valid unless we receive both the hard copy and the
electronic copy on or before the due date and time.


The specific format for responses

is detailed in
Section II F

(below). Proposals and
Schedule C,

Cost Schedule

must be signed and the authority of the individual signing must
be stated thereon. All responses are to be addressed to:




ATTN.:
Robin Watkins
,
Buyer

Wayne State University

RF
P:
Computerized Intervention Authoring Software Development


5700
Cass Avenue, 4
th

Floor
-

Suite 4
002

AAB


Detroit, MI 48202


And: E
-
mail a copy to

RFP@wayne.edu /

subject line
: “(
company name
) RFP
Computerized Intervention
Authoring Software Developm
ent
Response”
.


Deadline for receipt of proposals by
Procurement & Strategic Sourcing

is,
August 20
, 2012

by 4:00 p.m. (local time).

Date and time will be stamped on the proposals by
Procurement &
Strategic Sourcing
.
Proposals received after that time wi
ll not be accepted.
No details of
the proposal will be divulged at the time of opening.


F.

Proposal Format



Proposals are to be submitted in notebook form with appropriate indices. Each proposal
should
provide

a straightforward concise description of t
he VENDOR'S service, approach and
ability to meet the UNIVERSITY'S needs as stated in this RFP. Schedules and Exhibits
listed
below
must
be included in your proposal
:


Schedules
(
provided in this package
)

Schedule A

-


Proposal Certification
,
Non Collusio
n Affidavit
,
VENDOR
Acknowledgements





Schedule B
-

Insurance Requirements




Schedule C
-

Cost Schedule, Summary of Quoted Rates




Schedule D
-

Summary Questionnaire


7





Exhibits
(
created by Vendors as needed
)




Exhibit 1
-


Exceptions/Res
trictions; if any (
Section II G
)




Exhibit 2
-


Profile/Experience/References (
Section II H
)




Exhibit 3
-



VENDOR Service Plan (
Section I
II
)










Care should be exercised in preparation of the proposals since it is the UNIVERSITY'S i
ntent
to have the final contract documentation consist of the RFP, VENDOR Proposal, any letters of
clarification, and a one or two page enabling Signatory Document and/or Purchase Order.


Unnecessarily elaborate brochures or
other presentations beyond thos
e sufficient to present a
complete and effective quotation are not desired.


G.

Proposal Evaluation


1.

Proposals will be evaluated and award will be based on the VENDOR'S ability to offer the
best value (quality, past performance and price), and on anticip
ated quality of service
.
Items considered include but are not limited to
:




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NOTE: Evaluation Criteria are in alphabetical order and are not stated in order of
preference.


VENDOR proposals will be
evaluated by a

t
eam consisting of members of the
UNIVERSITY'S Purchasing and
Psychiatry
. A preliminary screening will be used to
identify competitive VENDORS who have met the mandatory requirements.
Procurement
& Strategic Sourcing

may subsequently request selected VEND
ORS to make a
presentation at a set time and date, to clarify information provided in the proposals. Final
consideration, evaluation, and recommendation may be made at this point. However, the
UNIVERSITY reserves the right to take additional time for ref
erence review, site visits
and/or proposal negotiations.


2.

To qualify for evaluation, a VENDOR'S proposal must be responsive, must have been
submitted on time and must materially satisfy all
mandatory requirements

identified
throughout the RFP
,

in the
judgment of the UNIVERSITY
.
Any deviation from
requirements indicated herein must be stated in the proposal s
pecifically under the
category
"Restricted Services", and clearly identified as Exhibit 1.

Otherwise it will
be considered that proposals are in
strict compliance with all requirements.

C
heck the
box indicating "None"
for Restricted Services
on the Proposal Certification Schedule A.

In
those cases where mandatory requirements are stated, material failure to meet those
requirements
may

result in d
isqualification of the VENDOR'S response


3. If there are portions of any proposal the UNIVERSITY finds unacceptable or otherwise in
need of clarification or revision, the UNIVERSITY reserves the right to
clarify or
negotiate
with any or all VENDORS. Sh
ould the outcome of evaluations result in a
recommendation, any result
ing

contract
will

be subject to the approval of the
UNIVERSITY'S General Counsel and
must
be approved and signed by the appropriate
UNIVERSITY representative.




8




4.

After notification of
acceptance of proposal and the signing of a
resulting

agreement
and/or Purchase Order, the successful VENDOR will be expected to establish and be in a
position to
commence work or services on or before
September 10, 2012
.


H.

VENDOR Profile, Experience, Re
ferences, and Lost Accounts


1.

VENDOR Profile should include:




VENDOR is required to provide organizational data that demonstrates the size, scope and
capability of the Company to handle the UNIVERSITY'S specific requirements specified in
this RFP.

Exp
lain any company relationships that could be construed to be a conflict of
interest in doing business with the UNIVERSITY now or in the future.



Upon University request
, VENDOR must agree to provide independently audited
financial statements

including i
ts statement of financial position, statement of
operations, and statement of cash flows for at least the past
three

years. Vendor must
further agree to permit the UNIVERSITY, upon request, to audit VENDOR's books as
related to the Wayne State University
account.


Failure to agree to this will result in disqualification of your bid

(see Schedule D)
.


Financial Information will be treated as confidential and not added to the publicly
permanent RFP file.
Requested Financials
must

be sent to
:




ATTN.:
Ken
neth Doherty
,

Assistant Vice President


Procurement & Strategic Sourcing




Wayne State University

RFP:
Computerized Intervention Authoring Software Development


Procurement & Strategic Sourcing





5700
Cass Avenue, 4
th

Floor
-

Suite 4
002

AAB


Detroit, M
I 48202


VENDORS must include a self
-
addressed envelope marked "Confidential" with their
financial statement
.

S
tatements
will

be returned upon completion of any University review.


2.

Experience



VENDORS are to state in their proposals their qualificati
ons to meet the RFP
specifications

in terms of past and current consulting experience with the same or
similar requirements. This information should be provided in the VENDOR’S
Exhibit 2

of
their proposal. VENDORS are to focus on experiences with organiz
ations having needs
similar to that of the UNIVERSITY.


3.

References


Upon request
, VENDOR must agree to provide
a minimum of
three (3) qualified
references
.
Requests for references will come from
Robin Watkins
,
Buyer
,
and will

be
treated as confidential

and not added to the publicly permanent RFP file.



References are to be from organizations that have successfully utilized the products and
services.

The references supplied should include the name and address of the
organization,
and
the
contact
name
(s), titles,
e
-
mail,
and the
telephone numbers.


Failure to agree to this will result in disqualification of your bid

(see Schedule D)
.


4.

Lost Accounts and Legal Actions


9






A list of
significant accounts that the VENDOR has lost during the past three (3)
years is
to be provided. "Significant" for this purpose shall be construed to mean accounts
representing billings by the VENDOR in the range of
$
25
,000.00

or more each year.
A
lost account can be defined when the vendor has been terminated on a job
becau
se of performance or default.

Contact names and telephone numbers of affected
Companies must be provided.



Indicate any significant past or pending lawsuits or malpractice claims against the
VENDOR.













































III
.


SCOPE

OF WORK AND TECHNICAL REQUIREMENTS


10





A.

Project Requirements and Specifications:


We are looking for a partner in a grant application

that, in part will involve significantly upgrading a
n
existing software application owned by Wayne State

University.

To be c
ompetitive for funding, we
need to be able to describe our software development partner in this grant application. We also
need to provide, in the grant application, details regarding how the upgrades will be accomplished
(and at what cost).
However,

we mu
st emphasize that we do not have the funds in hand.

The
grant application will be submitted in September of 2012, with funding decisions being made 6
-
12
months later.

Only some grant applications are eventually funded.

The selected Vendor will work with t
he Psychiatry department to modify and update a website
application acquired in 2009.


The upgrades are necessary in order to (1) do a better job of
interacting with research patients, especially by deploying via mobile devices; and (2) make the
software e
asier to use for our proximal users (behavioral and medical scientists).


The actual app
development is a key deliverable to the grant sponsor.

The Current Capacity and Desired Upgrades
are listed below.


When Vendors submit proposals to the University, t
hey should include their
experience in developing web applications in an ongoing relationship (as opposed to a one time
project delivery).


Vendors should also indicate the number of web development IT staff it has in
house, and the number anticipated to w
ork on this project.


Schedule E provides a set of detailed
questions that all Vendors must respond to in order for their proposal to be considered complete.


Incomplete responses will be disqualified.


Current capacity


Computerized Intervention Authoring

Software Development
(CIAS) is a java
-

and JSP
-
based web
app/authoring (
www.microsoft.com/products/msagent/main.aspx
). It currently runs on MySQL,
using Apache Web Server and Tomcat 6. It
s goal is to allow behavioral scientists, without any need
for programming, to create from scratch their own computer
-
delivered self
-
report screeners (e.g.,
“Do you smoke cigarettes?), assessments (e.g., extended surveys of smoking behavior,
depression, or

any other topic), and

especially

interventions. These screening, assessment,
and/or intervention packages are deployed via the web. Each behavioral scientist (“administrator”)
gets a sub
-
URL (“organization”) and their own portal from which to deploy their

interventions for the
person who is exposed to the intervention itself (“participants”). Each sub
-
URL (or “organization”)
can have multiple specific packages (e.g., an intervention for smoking among seniors; a survey
evaluating social relationships among
teens; etc.) available at their specific website.

This “legacy” web app has a great number of features and capabilities that we wish to retain. These
include:



The above
-
noted ability for any lay person to develop their own computer
-
delivered
health behavio
r intervention package, without the need for assistance from a
programmer.



The ability to instantly deploy their creation via the internet.



Accurate and complete collection of all data (participant answers, time spent on each
screen, etc.)



Sophisticated sk
ip functions



Ability to provide a personalized response to participants based on their answer to a
previous question (e.g., “When we asked you earlier, you said that you
didn’t really think
that smoking was that bad for you


[when this participant said smo
king was not as a big
a deal as the doctors say]).



Ability to use the participant’s first name at any point.


11






All text spoken aloud by the narrator, if desired by administrator and/or the participant,
using a client
-
side synthetic text to speech engine.



Int
egrated interactivity with a 3D animated narrator



Ability to tailor/branch at will, so that different participants have different experiences,
either by their choice or based on a priori administrator definitions.



Ability to integrate videos, specific imag
es, web links, etc., and specify interaction of the
narrator with those images, links, etc.



Ability for participant or administrator to select colors, narrator, font size, etc.



Animated 3D narrator: multiple specific animations can be selected a priori
by the
administrator (via a drop
-
down menu). The narrator can move to any exact spot on the
screen, moves its mouth in a way that looks like realistic “talking” because of the
audible TTS, and has many crucial emotive and entertaining animations such as sm
ile,
congratulate, unsure, get attention, suggest, sad, decline, etc.



Authorable eligibility determination



SSL encryption



Tailored summary page/printout (but see below)



Multi
-
session capability (the participant can return to the software many times and
rec
eive a series of interventions, or can do just one; the software can recognize the
participant on his/her return)



Randomization of participants into conditions (but see below)

Desired upgrades

We need a number of specific upgrades to the existing software
in order to make it (1) more cross
-
platform compatible (especially on mobile devices), and (2) easier to use for administrators.


1.

Cross
-
platform capability and ability to deploy on at least one mobile platform (preferable all).
compatible narrator
. This is

our single most important need. The most important challenge in
solving this issue will be that of the animated narrator. MS Agent only works with IE and Windows,
and is no longer being supported by Microsoft, such that even running it on Windows 7 can be

challenging. We need an animated narrator (and, ideally, the ability to cheaply develop multiple
narrators) that can run on mobile and other platforms. The narrator must possess many important
specific animations (as above; smile, sad, congratulate, etc.)

and must be linked with a TTS engine.
(See below.) Regardless of narrator issues, the full screening, assessment, and intervention process
should work well and look good on any mobile device, with limited need for scrolling. We are open to
native app or m
obile web app solutions.

2.

Link with server
-
side text to speech engine (TTS)
. We can consider a number of TTS vendors,
and will make a decision based on price and quality of voice. We also want access to/integration with
TTS speech in English, Spanish, Arab
ic, and other languages.


3.

Consistency of narrator across screens.

The narrator currently disappears with each screen, and
reappears again

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c桯灰y⁦敥l⸠K攠e慮琠瑨攠e慲a慴ar⁴ ⁲
敭慩渠n潮s瑡t琠tcr潳s⁳cr敥渠n桡湧敳⸠

4.

Enhanced, secure participant login.

CIAS is not currently configured to allow a “cold” login/sign up
wi瑨t愠a敬c潭攠e慧攠e桡琠ts⁳畦fici敮瑬y⁥ sy⁴ ⁵ 攮et攠e潵l搠dik攠e畣栠h⁷敬c潭攠e慧攠e漠o攠e渠
潰瑩潮⁴ 慴a慤mi湩
s瑲慴ars⁣慮⁣桯潳攬e慴a瑨t⁰ ck慧攠e敶敬ⰠIf⁴ 敹⁷慮琠瑯⁤ 灬潹⁴ 敩r⁩湴nrv敮瑩潮⁩渠
愠a畢lic⁰ 慣攠er 敮ly ⁴ 攠e敢Ⱐ牡瑨Ir⁴ 慮⁷i瑨t愠am慬l敲Ⱐ灲e
J
s灥cifi敤⁧牯異 ⁲敳敡rc栠
灲潧p慭⁰ r瑩ci灡湴n⸠

5.

Authorable follow
-
up tailored texting.

We need
CIAS to include an option for follow
-
up texting in
which the administrator specifies the frequency and timing of texting, and in which the administrator
can specify what kinds of texts go to which participants (e.g., those who chose to quit smoking but
sai
d it would be hard might get messages suggesting the use of nicotine gum; those who say they
don’t want to quit, but it would be easy for them if they did try, would get a message about the cost of
ci条r整e敳⁰ r潮瑨⤮

6.

Authorable follow
-
up tailored email
s
. We also need CIAS to include an option for follow
-
up

12




emails, as above, in which the administrator specifies the frequency and timing of emails, and in
which the administrator can specify what kinds of texts go to which participants. As opposed to texts,

however, this feature needs to allow inclusion of tailored images (e.g., we pre
-
specify that men get
image X, and women get image Y; or, even futher, that men who chose to quit get image A, and
women who did not choose to quit get image B).

7.

Authorable fo
llow
-
up email invitations for follow
-
up .

We also need to be able to enter into CIAS
a series of email messages that will go out to participants at intervals that we specify. Clicking on a
link (from any computer or mobile device) will take participants di
rectly back into their own instance
of the software, such that they can then do follow
-
up surveys or additional intervention sessions, with
the software “remembering” them and their prior answers.

8.

An updated look and feel.
The overall look and feel of th
e UI, for participants, needs updating.
Ability to allow administrators and participants a choice of various “skins” would be a plus. As noted
above, we want font readable, but also want to minimize scrolling.

9.

Ability to import specific screens (“slides”)
.

We currently can re

import major sections so that
they can be easily modified, but cannot do so with specific intervention screens.

10.

Enhanced content creation
. Content creation/authoring currently does not require programming
knowledge, but is still muc
h too difficult. We need a process for moving this along, whether via some
type of Wizard, or a visual model of the entire package, or another approach. We don’t have pre
-
specified ideas for how to do this, but are happy to provide thoughts.

11.

Enhanced hel
p infrastructure.
The admin side of CIAS currently has almost no help infrastructure,
such as “click here for an example” or “click here to see a video describing how to do this.”

12.

Ability to immediately see structure and text of a created intervention.
T
here is currently no way
to see which elements lead to which, or what they contain. Examining an existing package is a time
-
consuming process of following each component along. We wish to be able to immediately see the
branching structure underlying a pack
age, and to see what content lies behind that structure.

13.

Drop
-
down menu for variables when seeking to provide a reflection
. As noted above, we
currently can have the narrator “reflect” a prior response. Doing so requires knowledge of that prior
response’
s variable name. A searchable drop
-
down menu would help.

14.

New intervention slide option: Bar graph
. We need a bar graph slide that is dynamic; that is, we
want the y axis to be pre
-
specified, and the number and size of bars to be dependent on the results
of that participant’s answers, using a formula specified by the administrator.

15.

New intervention slide option: Bulleted list.
This would simply the administrator filling out 2
-

5
text boxes that would become an on
-
screen bulleted list. The narrator woul
d automatically move to
(and point at) each item as it talked through the admin
-
supplied description.

16.

Improved video intervention slide.

We would like the ability to simply enter the web address of any
YouTube video, and have that video then be smoothly
integrated into the intervention. We also need
CIAS to accept a wider range of more updated video formats.

17.

Enhanced ability to indicate where the intervention should go next.

Currently, some
components require insertion of a “next” or “continue” button s
o that the participants can proceed to
the point that the admin wishes. We need the ability to indicate a path from one component to
another, regardless of component type, without requiring participants to hit “next” or any other button.

18.

Ability to bold,
color, and/or italicize on
-
screen text; also live spell
-
check.


19.

Ability to specify pictures for specific screening or survey items.
We currently can tie a picture
to an item using the “image/URL” slide. We’d like this for screening and survey items also.

20.

Internal and external naming.

An extra column for screening sections (groupings of tests that
participants are given) and intervention components (groupings of intervention slides that
participants are given) so that we can give these sections/components
a “participant
-
friendly” name
(e.g., “About my smoking”) as well as an internal working name (e.g., “This component is for male
smokers for whom English is a second language”).

21.

Ability to integrate directly with Electronic Medical Records (EMR).
We know
that this requires
effort from owners of the EMR. However, we’d like to be EMR compatible, such that data from CIAS
can be integrated with minimal effort. This will probably mean integration of HL7 standards.


22.

Enhanced dynamic marker capacity
. Currently,
we use something called dynamic markers to
provide “reflections” of past responses. (As in the example above:
“When we asked you earlier, you

13




said that you …”. We insert this marker into a text box along with other verbiage, and the narrator
then inserts
our response
-
specific text (e.g., “didn’t really think that smoking was bad for you”).
However, if the participant did not answer the specific variable indicated (whether because of a skip,
or because they simply weren’t part of that branch), then the narr
ator reads the marker itself (as in,
“percent zero question mark percent”). We need the narrator to simply skip over all dynamic markers
that don’t have actual data behind them. (The narrator currently does this with a specific marker for
the participant’s

first name; if the data are there, the narrator reads the first name; if no data are
there, the narrator skips right over without a pause.)


23.

Simple report development.
The current version of the software can yield a summary sheet that
can be printed out.
This summary sheet can be tailored to the participant in many ways, can include
graphics, etc. We need upgrades to this function so that more elements can be modified by the
administrator, and so that a single summary sheet can be used for all participants
, regardless of their
branch/”parent group” (this will take further explanation).



24.

Welcome page.

We need two, more standard web pages as a front
-
end for CIAS. The first of these
should include an introduction to CIAS for administrators, help informatio
n, etc., along with two large
buttons: one for them to login as an administrator, and another for them to login as a participant.
The other front
-
end web page would be just for participants, and would allow significant content
editing by the administrator
, so they can tailor it to their particular participants. These pages would
need to be (a) available at the sub
-
URL level, such that administrator X from University Y would have
her own front
-
end pages, and (b) very attractive.


25.

Improvements to randomizati
on.
(1)

Randomization currently is inconsistent, producing uneven
groups; (2) we cannot randomly assign specific numbers to specific conditions (e.g., randomly sort
50 participants evenly into one of two conditions to produce exactly 25 and 25); and (3) we

cannot do
stratified randomization (e.g., randomly assign within gender, so that women and men

as just one
example
--
are each are evenly distributed into intervention and control conditions).































14




Vendors must respond to all Techni
cal Requirement Questions listed in
Schedule E



Schedule E
-

Detailed Specification Questions


Please provide answers to the following questions.


Section 1


Vendor Background and Qualifications



1.

Would you accomplish the above by making our legacy soft
ware yield a mobile web app, or a native
app? Why? In answering this question, please keep in mind that we expect to have multiple admins,
each of whom could make multiple separate packages. We’re not at all against a native app approach;
we’re simply unsu
re how many additional barriers this might introduce in terms of cost or time.












2.

Would you utilize one of the many available cross
-
platform mobile development tools (PhoneGap,
Sencha Touch, Appcelerator, JQuery Mobile, etc.)? What about Un
ity, a cross
-
platform compatible
game engine? Or Adobe AIR?










3.

Is WebGL a good option for the animated narrator, particularly if we go with a mobile web/HTML5
approach? Could tools such as Sencha Animator, SpiderGL, Inka3D, or CopperCube be lever
aged to
make HTML5
-
compatible narrators that can be linked with TTS?













4.

Is it better/cheaper/faster to build off of the legacy app, or to start over from scratch?












5.

What experience do you have in the technologies mentioned above (
HTML5, Sencha, JQuery, Adobe
AIR, etc.)? We’re not wedded to any single approach. We’re just interested in your overall experience
with these kinds of cross
-
platform app builders.




15













6.

If necessary, would you consider subcontracting to build you
r ability in one or more areas for this
project (e.g., animation)? If not, would you be willing to enhance your capacity in that area outside of
your time on this project?












7.

How quickly can you do this project? Do you have the capacity to bring

in additional team members, if
necessary, if things begin to run behind?











8.

Who would I communicate with directly regarding progress, technical questions, etc.?












9.

How do you typically account for the great potential for obstacles,
identification of the need for new
features, drift in client specifications, etc. in such a large and unique project?














16









A.

Terms and Conditions

(2
-
23
-
2009)



The Proposal response must include a formal copy of any VENDOR'S
terms an
d conditions applicable to this transaction. Evaluation and
acceptance and/or modification of these terms and conditions by the
University's General Counsel is essential prior to the award of the
contract. If supplied, this should be included in
Exhibit 1

of the Vendor’s
proposal
. In the event the VENDOR does not supply terms and
conditions with their proposal, the University's terms and
conditions will govern this transaction
.


B.

Governing Law (Michigan)



VENDOR agrees that, in the event of a dispute,

laws of the State of
Michigan will prevail.


C.

Non
-
Discrimination



The parties agree that in the performance of any contract they shall not
discriminate in any manner on the basis of race, creed, color, national
origin, age, religion, sex, sexual orient
ation, marital status or handicap
protected by law. Such action shall include, but is not limited to the
following: employment, upgrading, demotion, transfer, recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms
of c
ompensation. By submitting a proposal, VENDORS certify that they
will conform to the provisions of the Federal Civil Rights Action of 1964,
as amended. Information on the Civil Rights Act can be found at
http://www.eeoc.gov/laws/statutes/titlevii.cfm



D
.

Civil Rights Requirements



All VENDORS must be in compliance with the directives of the Michigan
Department of Civil Rights. The Department of Civil Rights web address
is


http://www.michigan.gov/mdcs/0,1607,7
-
147
-
6881
---
,00.html


D.

Immigration Reform

and Control Act of 1986



By submitting a proposal, the VENDORS certify that they do not and will
not during the performance of this contract employ illegal alien workers
or otherwise violate the provisions of the federal Immigration Reform and

Control Ac
t of 1986.


E.

Debarment Status
(6
-
12
-
2009)


By submitting a proposal, VENDORS certify that they are not currently
debarred from submitting bids on contracts nor are they an agent of any
person or entity that is currently debarred from submitting bids on

contracts. The University’s Department Policy can be
found at
http://purchasing.wayne.edu/vendors/debarred.php
.
State of
Michigan i
nformation on Debarment can be found at


http://www.michigan.gov/buymichiganfirst/0,1607,7
-
225
-
48677
-
20042
--
,00.html
. The F
ederal Debarred Vendor List (Excluded Parties
List System) and related links can be found at
http://www.epls.gov/



F.

Indemnification and Hold Harmless



The VENDOR shall defend, indemnify and hold harmless the
UNIVERSITY, its officers, employees and ag
ents, against any and all
liability of whatever nature which may arise directly or indirectly by
reason of the VENDOR'S performance under this Agreement.


G.

VENDOR Liability



The VENDOR will be liable for any associated costs of repairs for
damage to bui
ldings or other UNIVERSITY property caused by the
negligence of the VENDOR'S employees.


H.

Early Termination by the University



The UNIVERSITY shall have the right to terminate the contract with the
VENDOR without penalty after the UNIVERSITY'S thirty (3
0) days
written notice of termination to the VENDOR under the following
circumstances:



1.

Default of VENDOR


It shall be considered a default whenever the VENDOR shall:


a.

Disregard or violate material provisions of the contract
documents or UNIVERSITY
instructions, or fail to execute
the work according to the agreed upon schedule of
completion and/or time of completion specified, including
extensions thereof, or fail to reach agreed upon performance
results.


b.

Declare bankruptcy, become insolvent, or ass
ign company
assets for the benefit of creditors.


2.

Convenience of the UNIVERSITY



When termination of the contract services is construed by
the UNIVERSITY to be in its best interest for serving the
community and its students, faculty, and staff.


Note:


Any contract cancellation notice shall not relieve the VENDOR of
the obligation to deliver and/or perform prior to the effective date of
cancellation.


I.

Cancellation of Contract by VENDOR



VENDOR must provide a minimum of ninety (90) days written notic
e of
cancellation of contract to the UNIVERSITY regardless of the reason for
said termination. Such notification must be sent to:




Kenneth Doherty,
Assistant Vice President

Procurement & Strategic Sourcing


Wayne State University

RFP:
Computerized Int
ervention Authoring
Software Development

5700 Cass Avenue, Suite 4200, A.A.B.

Detroit, MI 48202



J.

Joint or Partnering Bids/Proposals



A joint bid/proposal

by two or more Vendors proposing to participate
jointly in performance of proposed work may be s
ubmitted.

A

single
Vendor must be clearly identified as the “Primary Vendor” who will
assume responsibility for performance of all other Vendors and all
subcontract
ors
. The Primary Vendo
r must identify itself

as such and
submit the proposal under
its

com
pany name and signature. If a
contract is awarded in response to a joint bid/proposal, the Primary
Vendor must execute the contract and all Partner Vendors must verify in
writing that the Primary Vendor is authorized to represent them in all
matters relat
ing to the contract. At least one of the Vendors must have
attended any and all mandatory Pre
-
Proposal or other meetings.


K.

Non
-
Assignment



The agreement shall be between the UNIVERSITY and the VENDOR
and the VENDOR shall neither assign nor delegate
the agreement, its
rights or obligations, or any of its terms without the express written
permission of the UNIVERSITY.


L.

Price Schedules



VENDOR is to quote the products and services in accordance with
specifications set forth in this Request for Pro
posal. Prices and other
requested data must be stated on or in the exact format of
Cost
Schedule C.

Vendors must not
modify

the format of any Price Schedule
or to alter its functionality.



17





Please Note:

You must respond using Schedule C. Failure to do
s
o
may

result in disqualification of your Proposal. VENDOR shall
be responsible for all errors and omissions.


A c
opy of Cost Schedule C is to be provided in Excel format with your
electronic submission.
The p
aper copy will govern if any discrepancies
exi
st
between the paper copy and electronic version.



M.

Pricing Variances



No changes shall be made, nor invoices
paid
for extra changes,
alterations, modifications, deviations, and extra orders except upon a
written change order from the UNIVERSITY. T
he UNIVERSITY will not
authorize payment for changes, alterations, modifications, deviations,
etc. that are a result of VENDOR error.


O.

Certification, Affidavit, and Acknowledgements

(1
1
-
01
-
11
)



The Proposal Certification, Non
-
Collusion Affidavit, and V
endor
Acknowledgements,
Schedule A
, must be executed as a part of the
VENDOR'S proposal.


P.

VENDOR Payment/Billing Terms



Payments of invoices will be made thirty (30) days after receipt and
approval of invoice, by the UNIVERSITY, for each month complete
d.


Q.

Entire Agreement



An agreement, when fully executed,
shall incorporate by reference this
RFP and the Vendor’s response Proposal
, and will contain all the
covenants and agreements between the parties with respect to the
subject matter of this agreem
ent. Any amendment or modification to this
agreement must be in writing and signed by
all

parties.


R.

Severability



It is understood and agreed that if any part, term, or provision of this
agreement is held to be illegal or in conflict with any law of
t
he State of
Michigan, the valid
ity of the remaining portions or provisions shall be
construed and enforced as if the Agreement did not contain the
particular part, term, or provision held to be invalid.


S.

Modification of Service



The UNIVERSITY reserves

the right to modify the services during the
course of the contract, with concurrence of the VENDOR. Any changes
in pricing and rates proposed by the VENDOR resulting from such
changes are subject to acceptance by the UNIVERSITY.



In the event prices and

rates cannot be negotiated to the
satisfaction of both parties, the contract may be subject to
cancellation and
competitive bidding based upon the new
specifications.


T.

Publicity



VENDORS must refrain from giving any reference to this project,
whether
in the form of press releases, brochures, photographic
coverage, or verbal announcements, without written approval from the
UNIVERSITY.


U.

Independent Contractor



The VENDOR agrees that in all respects its relationship with the
UNIVERSITY will be that of

an independent contractor
. Vendor will

not
act or represent that it is acting as an agent of the UNIVERSITY or incur
any obligation on the part of the UNIVERSITY without written authority of
the UNIVERSITY.


V.

Confidentiality



Proposals could be subjec
t to public review after the contracts have
been awarded. VENDORS responding to this proposal are cautioned
not to include any proprietary information as part of their proposal unless
such proprietary information is carefully identified as such in writing
,
and
the UNIVERSITY accepts, in writing, the information as proprietary.


W.

Insurance Requirements

(10
-
5
-
2009)



VENDORS must provide Certificates of Insurance or other evidence that
insurance is in place. If awarded a contract, VENDOR must then
provide

a Certificate of Insurance naming Wayne State University /
Office of Risk Management as
a

certificate holder

and the Board of
Governors as an additional insured
. During the life of the contract, the
VENDOR
must

maintain insurance as stated in Insurance P
rovisions
(Schedule B)

and any additional requirements as specified by the
UNIVE
RSITY Office of Risk Management.


X.

Minority, Woman and
Disabled Veteran

Owned Business Enterprises
(M/W/DBEs)



Specify in your proposal whether ownership of your company is

a
certified M/W/D
V
BE. The University, in accordance with guidelines from
the MM
S
DC

and WBENC
, considers a M/W/D
V
BE as one that is at
least 51% owned, operated, and controlled by a M/W/D
V
BE, or in case
of a publicly
-
owned business, at least 51% of the sto
ck must be owned
by a M/W/D
V
BE.



If the firm is not a M/W/D
V
BE, describe the firm’s partnering
relationships (if any) with M/W/DBE and how it plans to support the
UNIVERSITY’S goal to award UNIVERSITY business to M/W/D
V
BE
s
.



1.

Reporting


The selected
firm will identify and fairly consider M/W/D
V
BE for
subcontracting opportunities when qualified firms are available
to perform a given task in performing for the UNIVERSITY
under the resulting agreement. The selected VENDOR must
submit a quarterly M/W/D
V
B
E business report to the
UNIVERSITY
Procurement & Strategic Sourcing

by the 15th of
the month following each calendar quarter; specifically the
months of April, July, October, and January. Such reports
should be sent directly to:


Kenneth Doherty,
Assist
ant Vice President

Procurement & Strategic Sourcing


Wayne State University

RFP:
Computerized Intervention
Authoring Software Development

5700 Cass Avenue, Suite 4200, A.A.B.

Detroit, MI 48202



2.

Report Detail


M/W/D
V
BE business reports must contain, b
ut are not limited
to the following:



Firm’s name, address, and phone number with which the
VENDOR has contracted over the specified quarterly
period



Contact person at the minority firm who has knowledge of
the specified information



Type of goods and/or ser
vices provided over the specified
period of time



Total amount paid to the minority firm as it relates to the
UNIVERSITY account.


Specify in your proposal whether your company is a certified 8(A) firm.


A complete set of the University's Supplier Diversity

Program, which
includes complete definitions of each of the above, can be downloaded
from our web site at


http://purchasing.wayne.edu/docs/university_policy_2004_02.doc.


Y.

Ownership of Documents



A
ll documents prepared by the VENDOR, including but not

limited to:
tracings, drawings, estimates, specifications, field notes, investigations,
studies and reports, shall become the property of the UNIVERSITY. At
the UNIVERSITY’S option, such documents will be delivered to
UNIVERSITY
Procurement & Strategic S
ourcing
. Prior to completion of
the contracted services, the UNIVERSITY shall have a recognized
proprietary interest in the work product of the VENDOR.


Z.

Prevailing Wage Rates

(4
-
25
-
2010)



18




Wayne State University requires all project contractors, inc
luding
subcontractors, who provide labor on University projects to compensate
at a rate no less than prevailing wage rates.


The rates of wages and fringe benefits to be paid to each class of
laborers and mechanics by each VENDOR and subcontractor(s) (if a
ny)
shall be not less than the wage and fringe benefit rates prevailing in
Wayne County, Michigan, as determined by the United States Secretary
of Labor. Individually contracted labor commonly referred to as “1099
Workers” are not acceptable for work rela
ted to this project.


Installers of furniture or equipment responsible for onsite assembly must
be classified minimally as carpenters, and those responsible for
electrical connections must be classified minimally as electricians.


Additional information
can be found on University
Procurement &
Strategic Sourcing
’s web site at
purchasing.wayne.edu under
Information for Vendors.



If you have any questions, or require rates for additional classifications,
please contact:


Michigan Department of Consumer & I
ndustry Services,

Bureau of Safety and Regulation, Wage and Hour Division,

7150 Harris Drive,

P.O. Box 30476,

Lansing, Michigan 48909
-
7976



http://www.michigan.gov/dleg/0,1607,7
-
154
-
27673_27706
-
39650
--
,00.html


Wayne State University's Prevailing Wage

Requirements:


When compensation will be paid under prevailing wage requirements,
the University shall require the following:


A.

The contractor shall obtain and keep posted on the work site, in a
conspicuous place, a copy of all current prevailing wage and
fringe
benefit rates.


B.

The contractor shall obtain and keep an accurate record showing
the name and occupation of and the actual wages and benefits
paid to each laborer and mechanic employed in connection with
this contract.


C.

The contractor shall submit
a completed certified payroll document
[U.S. Department of Labor Form WH 347] verifying and confirming
the prevailing wage and benefits rates for all employees and
subcontractors for each payroll period for work performed on this
project. The contractor s
hall include copies of pay stubs for all
employee or contract labor payments related to Wayne State
University work. The certified payroll form can be downloaded
from the Department of Labor website at
http://www.dol.gov/whd/forms/wh347.pdf.
NOTE: Invoi
ces WILL
NOT be processed until certified payrolls are received.


If the VENDOR or subcontractor fails to pay the prevailing rates of
wages and fringe benefits and does not cure such failure within 10 days
after notice to do so by the UNIVERSITY, the UNIVE
RSITY shall have
the right, at its option, to do any or all of the following:


1.

Withhold all or any portion of payments due the VENDOR as may
be considered necessary by the UNIVERSITY to pay laborers and
mechanics the difference between the rates of wage
s and fringe
benefits required by this contract and the actual wages and fringe
benefits paid;


2.

Terminate this contract and proceed to complete the contract by
separate agreement with another vendor or otherwise, in which
case the VENDOR and its sureti
es shall be liable to the
UNIVERSITY for any excess costs incurred by the UNIVERSITY.


3.

Propose to the
Assistant Vice President

that the Vendor be
considered for Debarment in accordance with the University’s
Debarment Policy, found on our website at

htt
p://purchasing.wayne.edu/docs/appm28.pdf


Terms identical or substantially similar to this section of this RFP shall
be included in any contract or subcontract pertaining to this project.


The current applicable prevailing wage rates as identified by the S
tate of
Michigan Department of Consumer & Industry Services, Bureau of
Safety and Regulation, Wage and Hour Division are listed below for
reference. Refer to item C above if additional information is required.


<See Purchasing Website at:


http://purchasing.wayne.edu/vendors/wage
-
rates.php


.




AA.

Buy American




Wayne State University intends to purchase products in the United
States of America whenever an American made* product is a
vailable
that meets or exceeds the specifications requested and the price is
equal to or lower than a foreign made product. Vendors are required to
bid American made products whenever available. Vendors may bid
foreign made products when:


1) They are
specified

2) As an alternate as long as they are technically equal to the product
specified.


* (More than 50% of the product manufactured or assembled
in the U.S.A.)















Schedule A

RESPONSE TO WAYNE STATE UNIVERSITY

REQUEST FOR PROPOSAL

RFP:

Computerized Intervention Authoring Software

AND TO ANY AMENDMENTS
, THERETO



DATED:
July 20, 2012



PROPOSAL CERTIFICATION
, ACKNOWLEDGEMENTS,

and NON_COLLUSION AFFIDAVIT




VENDOR is to certify its proposal as to its compliance with the Request for Pr
oposal specifications using the
language as stated hereon.




ACKNOWLEDGEMENTS



By virtue of submittal of a Proposal, VENDOR acknowledges and agrees that:




A
ll of the requirements in the Scope of Work of this RFP have
been read, understood and accepted
.



T
he University’s General Requirements and Guidelines have been read, understood and accepted.



C
ompliance with the Requirements and/or Specifications, General Requirements and Guidelines, and any
applicable Supplemental Terms and Conditions will be assumed
acceptable to the VENDOR if not otherwise
noted in the submittal in an Exhibit I, Restricted Services.



The

Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor voluntarily
excluded from covered transactions by any

Federal or State of Michigan department or agency.



Wayne State University is a constitutionally autonomous public university within Michigan's system of public
colleges and universities, and as such, is subject to the State of Michigan Freedom of Informat
ion Act 442 of
1976
.
Any
R
esponses

Proposals
, materials, correspondence, or documents provided to the University are
subject to the State of Michigan Freedom of Information Act
,

and may be released to third parties in compliance

with that Act, regardless
of notations in the VENDOR's Proposal to the contrary.



A
ll of the Terms and Conditions of this RFP and Vendor’s Response Proposal become part of any ensuing
agreement.



The individual signing below has authority to make these commitments on behalf of Supp
lier.



This proposal remains in effect for
[120]

days.


VENDOR
, through the signature of its agent

below
, hereby offers to provide the requested products/services at the
prices
specified
, and under the terms and conditions stated and incorporated into this
RFP.



PROPOSAL CERTIFICATION


The undersigned, duly authorized to represent the persons, firms and corporations joining and participating in the
submission of this Proposal states that the Proposal contained herein is complete and is in strict compliance

with the
requirements of the subject Request for Proposal dated
July 20, 2012
,

except as noted in Exhibit 1, the
"
Restricted Services/Exceptions to RFP
" section of the Proposal. If there are no modifications, deviations or
exceptions,
indicate “None” in
the box below
:



NONE



There are no exceptions to the University’s requirements or terms



YES



䕸cep瑩ons⁥xis琠as⁳hown⁩n⁅ hibi琠NⰠ剥o瑲tc瑥d⁓ 牶icesK






NON
-
COLLUSION AFFIDAVIT



The undersigned, duly authorized to represent the persons, fir
ms and corporations joining and participating in the
submis
sion of the foregoing Proposal
, states that to the best of his or her belief and knowledge no person, firm or
corporation, nor any person duly representing the same joining and participating in the

submission of the foregoing
Proposal, has directly or indirectly entered into any agreement or arrangement with any other VENDORS, or with
any official of the UNIVERSITY or any employee thereof, or any person, firm or corporation under contract with the
U
NIVERSITY whereby the VENDOR, in order to induce acceptance of the foregoing Proposal by said


UNIVERSITY, has paid or is to pay to any other VENDOR or to any of the aforementioned persons anything of
value whatever, and that the VENDOR has not, directly or

indirectly entered into any arrangement or agreement
with any other VENDOR or VENDORS which tends to or does lessen or destroy free competition in the letting of the
contract sought for by the foregoing Proposal.


The VENDOR hereby certifies that neither
it, its officers, partners, owners, providers, representatives, employees
and parties in interest, including the affiant, have in any way colluded, conspired, connived or agreed, directly or
indirectly, with any other proposer, potential proposer, firm or
person, in connection with this solicitation, to submit a
collusive or sham bid, to refrain from bidding, to manipulate or ascertain the price(s) of other proposers or potential
proposers, or to obtain through any unlawful act an advantage over other propo
sers or the college.


The prices submitted herein have been arrived at in an entirely independent and lawful manner by the proposer
without consultation with other proposers or potential proposers or foreknowledge of the prices to be submitted in
response

to this solicitation by other proposers or potential proposers on the part of the proposer, its officers,
partners, owners, providers, representatives, employees or parties in interest, including the affiant.




CONFLICT OF INTEREST


The undersigned prop
oser and each person signing on behalf of the proposer certifies, and in the case of a sole
proprietorship, partnership or corporation, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of their knowledge a
nd belief, no member of the UNIVERSITY, nor any employee, or person,
whose salary is payable in whole or in part by the UNIVERSITY, has a direct or indirect financial interest in the award
of this Proposal, or in the services to which this Proposal relates
, or in any of the profits, real or potential, thereof,
except as noted otherwise herein.




Any notice required under the Agreement shall be personally delivered or mailed by first class or certified mail, with
proper postage, prepaid, to the Subject VEND
OR at the following address:



Company Name:

_________________________________________________________



Address:


_________________________________________________________






_________________________________________________________



Telephone:


(_____
___________)_______________________________________



Fax:



(________________)_______________________________________


ATTN:



_________________________________________________________



Tax Payer ID:


_____________________________________________________
____



Submitted by:


_________________________________________________________



Signature


_________________________________________________________



Typed Name


_________________________________________________________






____________________________
________ ___________________






(Title) (Date)


The Internal Revenue Code requires recipients of payments which must be reported on Form 1099 to provide their
taxpayer iden
tification number (TIN).

T.I.N. (Taxpayer Identification Number, Federal Identification Number, or Social Security Number)
.


Schedule B














Schedule B
-

INSURANCE REQUIREMENTS

(Revised 3
-
12
-
2012)








____________________________________________, at its so
le expense, shall cause to be issued and maintained in full
e
ffect for the
term of this agreement, insurance as set forth hereunder:














General Requirements










Type of Insurance



Minimum Requirement











1.

Comprehensive General
Liability


Bodily Injury

$ 500,000 each person







$1,000,000 aggregate






Property Damage

$ 500,000 each occurrence







$1,000,000 aggregate








or







$2,000,000 Combined Single Limit (CSL)










2.

Comprehensive Automob
ile Liability


Bodily Injury

$ 500,000 each person




(including hired and non
-
owned vehicles)


$1,000,000 each accident






Property Damage

$ 500,000 each accident








or







$2,000,000 Combined Single Limit (CSL)










3.

Wor
kers' Compensation


Statutory
-
Michigan

$ 100,000




(Employers' Liability)













Maximum Acceptable Deductibles










Type of Insurance



Deductible












Comprehensive General Liability



$5,000




Comprehensive Automobile Liability




0




Workers' Compensation




0




Coverage








1.

All liability policies must be written on an occurrence form of coverage.













2.

Comprehensive general liability includes, but is not limited to: consumption o
r use of products, exist
ence of

e
quipment or machines
on location, and contractual obligations to customers.













3.

The Board of Governors, Wayne State University, shall be named as an additional insured, but only with respect

t
o accidents
arising out of said contract.














Certificates of Insurance








1.

Certificates of Insurance naming Wayne State University / Office of Risk Management as the certificate holder and stating the

minimum required coverage must be forwarded to the Office of Risk Management to be
verified and authenticated with the agent
and/or insurance company.













2.

Certificates shall contain a statement from the insurer that, for this contract, the care, custody or control

exclusion is waived.













3.

Certificates shall be issue
d on a ACORD form or one containing the equivalent wording, and require giving WSU a thirty (30) day
written notice of cancellation or material change prior to the normal expiration of
coverage.




4 Insurance must be issued by a bond/insurance company with an “A rating as denoted in the AM Best Key Rating Guide”














5
.

Revised certificates must be forwarded to the Of
fice of Risk Management thirty (30) days prior to the

e
xpiration
of any insurance
coverage listed on the original certificate, as follows:




Wayne State University


Office of Risk Management


5700 Cass Avenue, Suite 4622 AAB


Detroit, MI 48202
























Schedule C


(Cost Schedule; Compensation and Fees)


See web site:


http://www.forms.purchasing.wayne.edu/Adv_bid/Adv_bid.html







S
CHEDULE

D

-

S
UMMARY
Q
UESTIONNAIRE



1.

Can your company
commence on or before
September 10, 2012

and
be completed

by
August
30, 2013
?


YES


_______


ALTERNATIVE


______________




2.

Does your company agree to provide a minimum of
3
references
to the University
upon request
,
with
specific contact names and phone numbers?



_______



______________


3.

Did you atte
nd
the mandatory Pre
-
Proposal

meeting
on
August 6, 2012
?


_______



______________


4.

Did your company provide a certificate of insurance to
meet or exceed all our minimum requirements?



_______



_______________



5.

Did your company provide the requi
red Proposal
Certification, Non
-

Collusion Affidavit and Vendor
Acknowledgement
, Schedule A?



_______



_______________



6.

Did your company complete and provide the Summary
Price Schedule C
, and submit it electronically to
rfp@wayne.edu?




_______




_______________



7.

Did your company agree to guarantee to maintain a top
priority for the UNIVERSITY?



_______



______________



8
.

Please
complete

the following questions:



Total number of employees in your company



Total years in

business with this company name





______


______



9.

Does your company agree to provide financial reports to
the University
upon request?



_______



______________



10.

Does your company agree to allow the UNIVERSITY to
audit your books pertaining to t
he UNIVERSITY
account?



_______



______________



11.

Are there any conflicts of interest in doing business with
the University
?



___ Yes

___ No



12
.

Did your company provide a “Restricted Services”
exhibit, EXHIBIT 1
?



___ Yes

___ No



13.

Did your co
mpany provide a list of
lost accounts

in
excess
of $25,000?



_______



_______________



14.

Did your company quote services at
prevailing wage
rates

where applicable and clearly indicate such in your
proposal?



_______



______________













APPENDI
X 1


(Wayne State University Campus Map)



See web site:


http://campusmap.wayne.edu/



A detailed list of Cash & Coin operated lots can be viewed at
http://purchasing.wayne.edu/cash_and_credit_card_lots.php











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APPENDIX 2



REGISTRATION/INTENT FORM

RFP:
Computerized Intervention Authoring Software Development
/

Robin Watkins


Please use this form to indicate your attendance at
our mandatory Pre
-
proposal meeting to be held on,

August 6, 2012

at
10:30

am

and your intent to submit a proposal for the services listed. Please type or
print the information requested below, then

fax to attention Ms. Pat Milewski at (313) 577
-
3747

by
,
J
uly
26, 2012
, 12:00 noon.



VENDOR Name:














VENDOR Address:
































Contact Person:














Telephone:



(


)











Fax:




(


)











E
-
mail















YES ________ I will be atte
nding the
mandatory Pre
-
proposal meeting on
August 6, 2012




Location:

Academic Administration Building


5700 Cass Avenue
,

4
002

AAB

Detroit, MI 48202

Time:

10:30

am


YES________ I would like to participate in the pre
-
bid meeting via Conference
call.


Call 313
-
993
-
3480

on

August 6, 2012

at
10:30

a.m. (EST.)



NO _________ I will not participate in the Request for Proposal and will not be



present at the meeting.



I understand that this will not affect our status as a potential
supplier to Wayne State University.

Thank you for interest shown in working with Wayne State University.



Robin Watkins


Buyer



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APPENDIX 3


Confidentiality and

Non
-
Disclosure Agreement



Wayne State University, hereafter referred to as “UNIVERSITY”, ha
s contracted with _____________

,

hereafter
referred to as “VENDOR” to provide E
-
Report Net Contractor Services to the University Department of Computing
and Information Systems (C&IT). As part of the contract, the VENDOR agrees to the terms of this

Agreement
as follows:



1)

Confidential Information



For the purposes of this Agreement the term “Confidential Information” shall include information received by
the VENDOR in the course of providing services as described above, including but not limited

to: (i) any and
all technical and business information of the UNIVERSITY and (ii) information from third parties related to
health care services and research.


2)

Use of Information



VENDOR hereby agrees not to use Confidential Information for any purpo
se except in the performance of
services as described above, and not to disclose such information to any third party without the express
written permission of the UNIVERSITY.


3)

Reproduction of Materials



VENDOR will not retain or transfer any programmin
g, documentation, or any other UNIVERSITY controlled
or provided software or other materials. No such materials may be copied or reproduced without the
UNIVERSITY'S express prior written consent, and any copies made shall become the property of the
UNIVER
SITY.


4)

Confidentiality



VENDOR agrees to maintain the confidentiality of the Confidential Information, programs, documentation,
and any related materials. In addition, VENDOR will not share any information regarding the Confidential
Information, prog
rams, documentation, and any related materials with any third party, subcontractor, or
independent Vendor unless expressly given permission in writing by an authorized UNIVERSITY official.



5)

No Waiver



Nothing in this Agreement shall be construed t
o limit or otherwise reduce the UNIVERSITY'S rights to
enforce its terms. No delay or forbearance by the UNIVERSITY in enforcing any rights set forth in this
Agreement shall be construed to operate as a waiver of such rights.


6)

Vendor Employees and Agen
ts



If VENDOR is not an individual, VENDOR represents and warrants that it has the authority to bind each of
its employees, officers, agents, representatives and consultants to the terms of the Agreement. VENDOR
shall be responsible for ensuring such per
sonnel are aware of and comply with all obligations imposed by
this Agreement.






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7)

Breach of Contract


Any breach of this Agreement by VENDOR and/or any of its officers, agents, employees, representatives
and/or consultants shall be considered a mate
rial breach of the underlying Contract or Purchase Order

__________
. VENDOR and each of its officers, agents, employees, representatives and/or consultants
shall be both jointly and individually liable to the UNIVERSITY for damages as a result of any bre
ach of this
Agreement.



VENDOR acknowledges and agrees that a breach of this Agreement may cause continuing and irreparable
injury to the UNIVERSITY as a direct result of any such violation, for which the remedies at law may be
inadequate, and that the U
NIVERSITY shall therefore be entitled, in the event of any actual or threatened
violation of the Agreement by VENDOR, and in addition to any other remedies available to it, to a temporary
restraining order and to injunctive relief against VENDOR to prevent

any violations thereof, and to any other
appropriate equitable relief.


8)

Governing Law, Modification


This Agreement shall be governed by and construed under the laws (other than the choice or conflict of laws
provisions) of the State of Michigan. The
provision of this Agreement may not be amended except in a
writing signed on behalf of each party.


The undersigned agrees to the specific terms expressed in the Agreement.









____________________________________ (______)_________________________
____



Name








Telephone








____________________________________

____________________________________



Title



Company



____________________________________

____
_______________________________

Signature









Date













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