OAKLANDS CATHOLIC SCHOOL & Sixth Form College

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Nov 30, 2013 (3 years and 6 months ago)

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OAKLANDS CATHOLIC
SCHOOL & Sixth Form
College


Cashless Catering

June 2013

What?


A new system that gives students and staff the ability to
purchase from the canteen at breakfast, break and lunch
time without needing to pay in cash



A computer system which works together with our
existing finance system used for recording income from
trips, music tuition and purchases from the ‘shop’ in
finance



Enables parents/carers to pay for dinners online in the
same way as other items

Why?


Provides a quicker, more efficient service for you in the
canteen and Pit Stop


Reduces the risk of money being lost or stolen


Ensures your dinner money is spent on your dinner!


Promotes healthy eating


Enables your parents to see what you have eaten


Helps cut down on the administration required in
counting, banking and recording all the monies collected
via the canteen


Lots of schools now using the system


we don’t want to
get left behind


How ?


New computerised tills installed in the canteen


Every student has an online account set up using information
from SIMS


This information has been transferred onto a proximity fob.
This is not the same as the biometric system used in the
library. It works by scanning the fob over a reader at the till
and is much quicker and safer than biometrics

How (2) ?


The information held on the fob will be unique to you
and include:


Your name


Year group/Tutor group


Photo


Any food allergy information


Daily spend limit


Students entitled to a free school meal or breakfast
will have their account credited on a daily basis

IMPORTANT
-

What you need to
do now…..


Ensure your account is registered with the school’s online
payment system


Emails have been sent out


information is available on the school website

Please ask the person who normally pays for your dinners
to ensure this has been done.

And…..


Ensure your account is in credit ready for Monday
morning



By Friday 14
th

June


You will be issued with your unique fob via your
tutors ready to go live on Monday 17
th

June



Remind your parents when you go home that
your account needs some credit

MONDAY 17
th

June


Remember to bring your fob with you!



Simply select your purchases


as normal from the canteen


or Pit Stop and instead of


handing over cash at the till


you will need to present


your fob to small reader


FAQ


Is my name on the fob?


No, the fob is plain with the
Oaklands

logo and Post code. It will be
linked to your SIMS record by a unique and unidentifiable number


What happens if I forget my fob?


The canteen staff can access your account name


Can anyone else use my fob if I loose it?


No, when you present your fob your photo is displayed on the screen
and your identity will be verified before the purchases are made


Can I lend my fob to my friend?


No, due to photo recognition. We do not encourage students to buy
food for their friends


I have an allergy, what happens if I try to buy something
that I am allergic to?


An alert message will come up on the screen and you will not be able
to proceed. You will be asked to select something different


FAQ cont
.


What happens if there is no money in my account


will I miss out on lunch?


NO:


If you realise your account is empty before break time we can
contact your parents and ask them to top up your account
ready for lunch time



if you have cash with you, you can convert your cash at the
cash till


In emergencies we can issue a temporary card to allow you to
buy lunch but we would contact your parents
first


Access to the internet at home is not always available.
How can I top up my account
?


There is a limited availability to top up using cash in school.
You will need to visit the Finance Office to put your cash onto
your account





Faq

cont


How much can I spend each day?


A limit of £5 has been set by the system which will include
breakfast, break and lunch time sittings.


If your parents request a lower limit the system will be
amended to reflect this so please check at home before
Monday 17th

Summary


Parents must activate your online account as soon as
possible


Fobs to be given out Friday 14
th

June


Accounts must be in credit by Monday 17
th

June


Enjoy the faster, more efficient service which will be
available, and


Remember to eat healthily….