{Minute Book Ref: Page 1] MINUTES OF THE ANNUAL GENERAL ...

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MINUTES OF THE
MONTHLY

MEETING

OF HALESWORTH TOWN COUNCIL

HELD ON

MONDAY
5
th

NOVEMBER

201
2

AT THE WAVENEY LOCAL

OFFICE
,

LONDON ROAD, HALESWORTH, AT 7.
0
0pm

PRESENT:
C
hairman: Cllr Mr

J Wag
ner




Vice Chair: Cllr Mr E Leverett

Cllrs:
Mr D Fosdike;

Mrs
S Leverett
;

Mr D Mizon;

Mr
s A Dunning
;


Mrs J Berry
;
Mr A Jones
;

Mrs L Smith
;
Mr P Widdowson
; Mrs J Wagner


APOLOGIES:
Cllr
.

Mrs J Wright; PC S Green; PCSO E Vincent [
Cllr Dunning ap
ol
o
gies

for lateness
]

IN ATTENDANCE:

SCC & WDC

Cllr Goldson;

Mr M Smith,

and

other

members of the public

The Chairman:
opened the meeting

74.

Apologies
were received

75.

Declarations of Interest:
noted


76.

Minutes of the Monthly Meeting held on
1
st

October

2012:
wer
e approved
.

Standing Order 35 relating to permission
for
recording
of
meetings was raised

and it was agreed that Cllrs E Leverett and D Mizon would enquire at the
forthcoming Standing Orders workshop at SALC.

77.

Police Report:

noted.
18

reported crimes
durin
g
Octo
ber

2012 compared to
16

for
October

2011 a
n increase of 13
%.

An
update of speed enforcement was reported.


Tackling Anti Social Behaviour [ASB], especially around the Town Park,
Langley Quay and Dairy Hill Playing Fields was the priority adopted by
the SNT following their 3
rd

October meeting. It
was noted that the offenders who caused fire damage to the Skate Park ramp regretted their actions and wished to attend
a meeting to apologise to the town.

The meeting was suspended

78.

Public Session:

A
Langley
Quay
resident
wished to thank Norse for the repairs and cleaning of offensive graffiti from
the
younger

childrens’ play area but would like to see signage to exclude older children from the area.


The Town Park
lighting problems had been reported to Pearce

and Kemp and Norse had been contacted regarding signage.
The subject of
Byelaws was again raised and it was explained that WDC do not have any in existence for the Town Park or other open
spaces in the town. An update of the Alfresco Art Shelter would be
reported

later at agenda item 12.

A resident had sent
questions pertinent to the Angel Link Bus Shelter to SCC as he felt the use of the car park as a bus station had not been
thought t
h
rough.
Although the 1 hour free parking
in the Centre Car Park
had bee
n successful it was felt that better
signage was required, indicating
that
relevant information was displayed on the pay machines.
WDC had been contacted
with this recommendation.

The meeting was reopened

79.

Town Plan


a] Affordable Housing

[AH]

noted. The
LDF

sites for housing were identified as Dairy Hill and Dairy
Farm, neither of which addressed the immediate need for affordable housing. The
AH
group had been considering 6
other sites
3
of which WDC should be visiting

within the next few weeks to assess.
Development could begin within
twelve months.

It is believed that an independent Housing Needs Survey should be seriously considered

to strengthen the
case for
alternate
sites
.

It was agreed that the Chairman would arrange an in
-
camera meeting with WDC off
icers
,
HTC representatives and the AH group

to discuss the proposed locations.

b] Sport and Leisure


HPFA AGM will be held on 22
nd

November 2012

c
] Town Centre

Portas Town Team

are

to meet on Thursday when it would be decided how th
e £10,000 awarded was
to
be allocated
.

d] Transport


a report would be submitted for the next meeting


80.

Angel Link Bus Stop


Mr M Smith and Cllr Goldson were invited to speak



MS stated that the plans were not as
aspired to
in the Town Plan consultation event
but after 10 yea
rs of planning and discussion Halesworth would have a
facility. There were no logistical problems with a bus using the car park and urged Cllrs to support as 95% of attendees at
the Town Plan consu
ltation event supported the proposed plan at that event
.

Cl
lr Goldson reported that if a decision was
not made this evening th
en

the funds for the project would be reallocated to another parish. Cllrs still required their
questions to be answered and would not be in a position to sign the lease without them as the
y had a duty of care to

ensure the best and safest outcome.

Cllr Goldson assured the meeting that SCC and WDC H&S had considered all safety
aspects and no concerns were raised other than normal risks. After much debate
on a proposition it was agreed to

mov
e
the bus shelter from Saxons Way to the Angel Link Car Park site.

81.

Link Councillor Reports:
Goals could be looked at after the Town Centre Group meeting when areas of spending
would be determined.
Councillors to email new
targets to the Clerk.

82.

Financial &

Personnel Matters:

A
]

report o
f

the Finance and Personnel meeting held on
21
st

October

2012:
was
a
pproved.

Item
32



Questions relating to the HoTs and plans for the Angel Link bus stop required answers before the
lease could be signed.

Item 3
6



The Mil
lennium Green Trust was

awarded £5000 towards
construction of 1.4km of

National Cycle Route 1
through Halesworth.

Item 39


Website training for the Clerks by Mustard Creative at £1400
agreed.

B]
Budget for 2013/14 Precept



was circulated
and
on

a proposi
tion it was agreed that HTC precept for 2013/14
should be £80,000 to cover any additional responsibilities and projects.

83.

Reports on meetings attended by council representatives on outside bodies:
A] Twinning


Sincere thanks were
expressed to Cllr Dunning
for organising the Twinning and
Civic function

which was a resounding success, enjoyed by
all who attended. Cllrs who hosted were
also thanked
. The AGM is to be held on Wednesday
7
th

November and
links had
been made between the twin towns businesses.


-
15
-

B. Library


report
not
ed.

Regret was voiced that Tamsyn Imison was in hospital and unable to join the meeting
. The
Working Party had been presented with a Summary of the Library Management Contract and they are seeking
clarification from the Interim Ma
nagement Board of

a number of questions, and may

raise more

questions at the

22
nd

November Library Workshop in Ipswich.

C] Campus


no r
eport

D]
Rural Development Officer


The services
of Chris Reeve

would be a great loss and it was agreed to invite him
prior
to the December meeting for a small presentation.

E]
SALC no report.

84.


New Reach:
Millennium Green

Trustees were awaiting a reply to a letter sent to WDC regarding ownership.


85.

Alfresco Art Shelter
:

report
submitted
of
positive
site meeting

of 30
th

Oct
ober

with PCSO and user representatives.

Th
e
Police would look at other

sites and y
outh reps would liaise with peer

groups. It was agreed to involve Waveney Norse in
discussions and consider a Youth Council budget.

86.

Other matters of report:

A] Halesworth Bu
siness Connections
:

no report.


B] H&BVP:

the next date of the H&BVP meeting will be on 20
th

November but all projects including
the
Walberswick
wind pump
project are

progressing

well
.


C] District & County Matters:
Cllr Goldson thanked the council for th
eir agreement to relocation of the bus shelter to the
Angel Link. Cllr Goldson was asked what the relationship was like between other towns and their District and County
councillors and what could be done to improve interaction?

Cllr Mrs Wagner
expressed
concern and requested the
council reflect on its position
.


The Chairman

invited Cllr Goldson

to join the next meeting.

Move

to suspend standing order 1c] to extend the meeting to 9.
10
pm approved

87.

Correspondence:
noted.

88.


Accounts for payment:
were approved
as follows:

3380.

Salaries

1793.96

3381.

Stephanie Hammond


HAIB bulbs

66.17

3382.

Twinning


Chairs allowance Civic & Twinning event

1017.99

3383.

Millennium Green Trust


Nat Cycle Route 1 s137

5000.00

3384.

WDC


Lottery license

20.00

3385.

Harry Miller


Allotment gate repairs

43.85

3386.

Mus
eum


s 137 grant

2000.00

3387.

Resource Centre
-

photocopying

53.17

3388.

Petty Cash


100.00

3389.

EPS


Allotments signs/Jubilee shelter engraving/parking banner

204.00

3390.

Waveney Norse


Allotment strim
m
ing

90.00

3391.

Richard Tovell


Memorial base rebuild

3450.00

3392.

EDF


Market p
lace power point electricity

97.04

DDR

WDC


market rates

68.00


14004.18



Account Balances at 31
st

October 2012





Current 728



2804.56


Comm A/c



5258.81


Bus Prem 964




621.40


Bus Res 017


110939.08





119623.85




Twinning




300.00




The meeting closed at 9.
02
pm