Establishment-Operation of the Project Management and

mailboxcuckooManagement

Nov 10, 2013 (3 years and 9 months ago)

67 views







WP1
Transnational project and

financial management

Establishment
-
Operation
of the Project Management and
Implementation
Instruments






Region of Peloponnese

Eleni MANOLOPOULOU


BIC of Attika

Athanasios CHALDEAKIS

1
st

Steering Committee meeting Padova , 14
-
15 March 2013


1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Steering Committee (SC)








Chaired by the Head of the Project , consists of one representative from each Partner


-
the main decision
-
making body of the Consortium, in fields such as co
-
ordination and
follow
-
up of the project and solution in common of any problems, readjustment of the
partnership, budget absorption and financial settlements, major work
-
plan
modifications, verification and validation of the products and outputs etc


The Steering Committee meets on a regular six
-
month basis; all partners obligatorily
participate

1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Scientific and Technical Board








The SIB designs the approach methodologies, while it is responsible
for technical development issues, for monitoring the project
progress and for supervising the implementation of the project’s
Activities and actions included.


The STB makes decisions concerning minor and medium
modifications in the Work Packages, the Activities and the time
-
sheet, while it resolves problems regarding the carrying out of the
project’s action.

1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Project Monitoring Team

The PMT is in charge with the measurement and internal evaluation
process of the project, it continuously administrates all formal
procedures for the achievement of project milestones and is
responsible for monitoring the implementation of the project and for
evaluating its on
-
going and final results and outputs.


Ι
t is coordinated by the Project’s Chief Coordinator and consists of
experts of the major fields related to the project





1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Experts Thematic Task Forces

-
Their
role is to assist in producing, as well as in refining and validating, the
progressive and final project’s outputs, through rendering specialized support to the
partners (e.g. to comment in the design of a deliverable, to roughly evaluate its
progressive form, to submit relevant proposals for improvements, to verify/validate
its final edition form
).


-
They
participate in processes such as the use of the DELFI and/or Foresight
methods, the operation (as aforementioned) of the PMT, etc.


-
In
general, they operate in a flexible way and provide specialized consultancy to the
partnership, facilitating effectiveness and supporting in
-
time and of a high quality
performance of the project.








1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Work Package Groups

The WPGs are responsible for carrying out the work in each
Component of the designed work
-
plan.

They consist of contributors from the partners participating in each
Work Package and are accordingly coordinated by Work Package
Managers







1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


Activity Teams

The (ATs) are in charge with the tasks and responsibilities of the
Activities included in the work
-
plan. They consist of contributors from
all partners participating in an Activity and are coordinated by Activity
Leaders.

Depending on each Activity’s specific needs, additional staff is involved,
to secure effective implementation.







1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


The core “project management
-
coordination
-
monitoring” Team will comprise of:


Head Of Project (LP)

Project Executive Supervisor (LP)

Coordinators (1 per PP) and Chief Coordinator (LP)
-
Α
dministrative
Manager (LP) and Officers (All PPs)

Work Package Managers

Activity Leaders







1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


The project management
-
coordination
-
monitoring system:

A Project Management

Monitoring

Reporting System has already started being elaborated
and will be soon placed in use:


It will constitute a comprehensive mechanism providing for all significant aspects of managing
such kind of projects. Indicatively:

-

Organisational

Structure

-

Project Management and Implementation Instruments (roles, authorities,
responsibilities etc.)

-

Job description of the main roles and positions (coordinators, experts, Work
Package managers, Activity leaders, financial officers, etc.)

-

Main procedures

-

Archives
-
Forms
-
Documentation, etc.








1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013


External Evaluation


-
will
be subcontracted to an experienced, specified, reliable and widely recognized body;

-
will
refer to both the project outputs and the project impact and will be conducted against
quantitative and qualitative measurable and verifiable criteria.


The
evaluation will regard each Component and its main outputs and will also examine each
partner’s real contribution.


An
interim evaluation process will be carried out, leading to a Recommendations Document,
while the Final Evaluation will refer to the entire project implementation period.








1
st

Steering Committee meeting
Padova

, 14
-
15 March 2013









Thank you !