Day 1 Material for Member Development Series PPT#1 - Healthcare ...

mailboxcuckooManagement

Nov 10, 2013 (3 years and 11 months ago)

72 views

“HFMA Networking
-
Understanding
& Utilizing Available Resources”

Victoria Morgan, FHFMA

Past
-
President, So Cal Chapter

November 15, 2012

Today’s Goals

1.
Show several tools and resources that are available to all
members.

2.
Show the value of an HFMA membership. It’s more than a
$275 magazine.

3.
Give helpful tips to utilizing the websites and tools available.

4.
Discuss how to effectively network with professional
colleagues to a mutually beneficial end.

About HFMA


37,000
H
ealthcare Financial Professionals



68 State & Local Chapters



National Organization Mission


The Healthcare Financial Management Association (HFMA) is the professional membership
organization for individuals involved in the financial management of healthcare. HFMA serves and
represents members by


Providing professional development through education, information, certification
, peer
interaction
and leadership training


Influencing healthcare financial management and accounting policy decisions, principles and
practices through advocacy and dissemination of information; and


Establishing and promoting the highest standards of professional and ethical conduct.



Strategic Direction

Vision and Purpose

To be the
indispensable
resource
for healthcare finance.

HFMA Vision


To define, realize, and advance
the financial management of
health care by
helping members
and others improve the
business performance of
organizations

operating in or
serving the healthcare field
.

HFMA Purpose

Chapters


“Because of HFMA. . .”


Because of HFMA,
I met hundreds of
dedicated professionals at chapter meetings.


I’m more optimistic about our future after
witnessing your commitment to our industry

. . .
Because of HFMA,

I worked with some
of the brightest, most talented people I’ve
ever met

. . .
If you’re actively involved, you have
your own ‘because of HFMA…’ list.
You
already know that the more you give, the
more you receive back. My wish is that your
personal list will continue to grow.





How do you use your HFMA
Membership?


Read HFM magazine


Attend In
-
Person Events for Education and Networking


Resources from the So Cal Chapter Website


Resources from the So Cal Chapter’s LinkedIn Website


Read the
Newsbrief



Receive Member Discounts


Attend Webinars or “Virtual Conferences”


Earn a Certification Designation


Resources from the National HFMA website


Access HFMA’s Knowledge Center


Job Resource Center (Hiring or Looking)


Stay Updated on National or Local Healthcare News


Interact on HFMA’s Forums which are Segmented by Discipline


Read HFMA emails such as “HFMA wants you to know”


Utilize HFMA’s National Member Data Base



Value*

Noun: 1. relative worth, merit, or importance


What is the value of your HFMA membership VS the cost

of
$275 / year?


How many of the items from the previous slide do you utilize?


At >$23 / month, if membership saves you or your staff 30
minutes, or assists in resolving one complex claim, or
improves any Best Practice, your Return on Investment (ROI%)
is ______%
<insert your own figure, but it is huge>

Education

Choose In
-
Person and Distance Learning


Certification


ANI: The Healthcare
Finance Conference


Seminars


Webinars


Virtual Conference


E
-
learning

Education

Meet Today’s Challenges


“Training, education, and job
requirements keep going up. CFOs
are now truly
strategic leaders
, so
we've ratcheted up the level of
information for them. At the mid
level, directors and managers need
to
operationalize strategies
; they
need to know how to manage
change. And people at the start of
their careers need to know the
nuts and bolts.





-
Richard L. Clarke, DHA, FHFMA



President and CEO, HFMA

Networking Tips

1.
Attend events as often as you can, including webinars and virtual events

2.
Attend the social activities such as golf, receptions, or this poolside
session

3.
Sit at tables for breakfast and lunch with new faces

4.
Introduce yourself to a Board member(s)

5.
Ask for introductions to those who may have solutions for your needs

6.
If you are a vendor,
attend the educational sessions
as well as the vendor
hall

7.
Ask questions you may have of the speakers during Q&A

8.
Social Network


LinkedIn

9.
Give feedback on how we are doing / share ideas or concerns

10.
Volunteer to serve on a committee

Professional Designations

Position You for Career Growth




A way to demonstrate your
comprehensive
understanding of
healthcare financial
management



HFM Magazine

Can also be accessed online

when you are logged in as a member. (HFMA.org)

In
-
Person Events for Education & Networking
Online calendar
-

searchable by date, topic, location, host or type



You
can access local chapter information such as
contact info for current Board
member
s, current year
budget & financials
,
strategic plan
, as well as
chapter by laws
and more: http://www.hfma
-
socal.org



Current
and past editions of the our newsletter called
Newsbrief

can be downloaded
online: http://www.hfma
-
socal.org



Unless
you have changed the default, your log in credentials are your member # and
your password is your last name.



You
can instantly locate a state chapter website from this national link:
http://www.hfma.org/Templates/MyHFMA.aspx

Did You Know?

Chapter Web
-
site:
www.hfma
-
socal.org


Use drop down side menus to access the site including a listing
of all Educational Sessions, Webinars, and social events

Access Past Chapter Newsletters

www.HFMA.org


Receive Member Discounts

Events are discounted for members and

Current Year’s Buyers Resource Guide is searchable online

E
-
Learning, Webinars or “Virtual Conferences”

Multiple options are available which cover a range of topics,

some of which are FREE!


Earn a Certification Designation
(CRCR,CHFP, FHFMA)

A powerful tool related to career advancement and working industry
knowledge across disciplines

HFMA’s Knowledge Center

100’s

of articles and tools broken down by discipline and sub
-
discipline.

Knowledge Center

Discipline: Revenue Cycle

Sub
-
Discipline: bad debt, collections, charity, CDM, denials, self pay, patient
access

Job Resource Center

View Jobs, Post Jobs, Review Resumes

National or Local Healthcare News Updates

Current news articles and opinions.

Older articles archived for searches.

HFMA’s Forums

CFO / Legal/ Reimbursement / Revenue Cycle


HFMA
E
mail Updates

Including weekly news highlights

What could be easier than having all the new wrapped up and delivered?


HFMA Member Login


username is normally your
email address

HFMA’s National Member Data Base*

Searchable by name, organization, title, chapter position, more…

HFMA’s National Member Data Base*

Note: Individual’s email address is NOT exposed

HFMA’s National Member Data Base


*
Conditions of use



*

By accessing this service you agree and accept that the contents hereof are
proprietary to HFMA and may not, in whole, or in part, be reproduced, copied,
disseminated, entered into a computer database, used as part of or in connection
with a mailing list, or otherwise utilized, in any form or manner by any means,
except for the user's individual, personal, and confidential reference. Failure to
comply with these conditions may result in prosecution under federal copyright
laws.



Individual email addresses are not exposed through the directory lookup.


Keep in mind, you might be emailing someone’s
HOME

email address if they have
choose to register that way!


HFMA does monitor any abuse or spamming that may occur through this tool
(remember you are logged in)


Your Leadership Potential

“There's no question that my involvement with
HFMA provided me with the
skills and
confidence to move from CFO to CEO,

helped me develop strategic planning skills,
professional
-
relationships
-
building skills,
creative thinking, and public speaking. Without
a doubt, my leadership within HFMA also
helped give my new board the confidence to
take that risk on an unproven CEO.
HFMA
builds leaders.


Believe to Achieve

A Better Future in Health Care


“We can't provide the care and
compassion for patients...but we can
help provide the means, we can
doggedly fight for adequate funding, we
can try to correct a massively flawed
payment system....
That’s why
membership in HFMA is so
important. It makes my job so much
easier and rewarding, and I know it
does yours as well.


Fred Lucky, FHFMA

Senior Vice President

Kansas Hospital Association

A First Experience with HFMA

“Approximately 300 people were
there. The quality of the presentations
was excellent, and the people were so
friendly and outgoing. From then on, I
was hooked on HFMA. The heart of
HFMA's benefits is the opportunity to
build relationships with other
members. From those relationships
flow the opportunities to learn, to
grow in your career, and to feel part of
a community.”

David Canfield

2003
-
04 Chair, HFMA

Chapter Events


Why WE Do what WE Do….

First Stop: Chapter Davis Chapter Management System


Supports the strategic direction of HFMA


Ensures delivery of services to members


Sets standards that are fair and attainable


Recognizes and rewards extraordinary
outcomes via the awards program

35

HFMA Fiscal Year

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

1
st

Quarter

DCMS Year

2
nd

Quarter

3
rd

Quarter

4
th

Quarter

DCMS Chapter Requirements

Due Date

Required Documentation

June 1, 2012


Enter Annual Operating Budget via

QuickBooks Online


Review Chapter Balanced Scorecard goals


Information due:


Annual Educational

Program Plan

July 1

Information due:


Chapter Verification Form


Annual Operating Budget


Chapter Board Meetings

for 2011

12


Chapter Bylaws Adherence


Chapter Web Site


Founders Award Maintenance

August 1

Information due:


Annual Financial Review


IRS Form 990

Aug/Sept

Fall Presidents Meeting (FPM)

Aug 10

Nov 10

DCMS Quarterly Reporting Deadline:


Educational Program Reporting


Chapter Newsletter Reporting

Due Date

Required Documentation

Jan 2013

Membership Satisfaction Survey

February 10

DCMS Quarterly Reporting Deadline:


Educational Program Reporting


Chapter Newsletter Reporting

April 1

Information due:


Submit 2013
-
14 Chapter Leadership
Roster

April 21
-
23

Leadership Training Conference (LTC)

May
10

DCMS Quarterly Reporting Deadline:


Educational Program Reporting


Chapter Newsletter Reporting

How Do We Know

How We Are Doing?


DCMS Acknowledgement Reports


CBSC Reports


Chapter Balance
ScoreCard



End of Month Reports


New members, transfers in/out, reinstatements


Posted monthly by 10
th

of the month


Program Planning Tool (PPT) Reports


Annual Membership Satisfaction Survey


Distributed in October; results shared in January


39

Chapter Balanced Scorecard


Emphasizes key chapter performance
elements


Aligns with HFMA strategic priorities


Regional Executive Council (REC) sets
elements, goals, weights, and Threshold
Performance Level (TPL)


Element/Goal

Weight

Education (Registrant Hours per Member)*

The lesser of 14.2 registrant hours per member or 0.5% growth

* The HFMA Strategic Planning Committee expects management to bring this goal back to RE
Council if 14.2 registrant hours per member is exceeded in Fiscal Year 2011
-
12.

30 points

Membership

Align with HFMA’s count of 0.4% over May 1 count

20 points

Member Satisfaction

>= lesser of 60% chapter respondents who are very or extremely satisfied with chapter services
or 5 percentage points improvement over the prior year’s score

15 points

Certification

>= % of certified members = HFMA May 1 Average (x.x%) or 1 more exam taken than taken in
the previous year

15 points

Days Cash on Hand

Between 150 and 600 days. Chapters in excess of 600 DCOH parameter, but who achieve both
education and membership satisfaction goals, will receive credit for DCOH.

10 points

Chapter Board Composition

Chapter Board composition to reflect 40% provider percentage as of June 1. All chapters are
grandfathered in and will receive 5 points for the 2012
-
13 year.

5 points

On
-
time Reporting

Meet all reporting requirements on time

5 points

Total

100 points

TPL = 60 points

Creation of a Chapter Advancement Plan by those chapters whose April 30, 2013 CBSC Total <= TPL

2012
-
13 Approved CBSC Elements & Weights

Chapter Award Categories


Awards of Excellence for
Education, Certification,
Membership


Henry C. Hottum Award for
Education Performance
Improvement


Helen M. Yerger Special
Recognition Award

Robert M. Shelton Award for Sustained
Chapter Excellence

2011 Recipient


New Jersey Chapter

What About Me?


Founders Merit Award Program


Chapter Life Membership


Frederick C. Morgan Individual Achievement
Award

Founders Merit Award Program

“Recognizing the Volunteer in You”



Bronze

25 member points


Silver

50 total member points


Gold

75 total member points


Medal of Honor

Board nomination

3 years active involvement

Gold Award recipient


Volunteers


The Southern California HFMA chapter is run by volunteers
made up of Board Members, Officers, and Committees.


We are always in need of active volunteers to serve on
committees.


If you are interested, please contact any Board member or our
chapter President
-
Elect, Jim Moynihan at
james.moynihan@usbank.com



Q & A