Knowledge Management Evaluation: Golden Section Notes

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Nov 6, 2013 (3 years and 10 months ago)

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Tara Carter Smith

April 1, 2003

KMS


Turnbull


Knowledge Management Evaluation:

Golden Section Notes


Organizational tools for Personal
Knowledge Management (PK
M)

include

calenda
rs
, address book
s
, note

functions
or journal
s,

and more.
While
I consider
myself to be a pretty organized person, all of my
personal information

tools are
paper
-
based. This is mostly a matter of necessity


I do not own a PDA, cell
phone, or laptop computer. I do have a computer at home, but keeping my date
book and notes on it is not very practical

considering I often need t
hese tools at
work and school
.

I plan to purchase a laptop after graduation, so I decided to
check out a note
-
taking system. Since I had a relatively short amount of time to
try the application, I was particularly interested in finding a system that was
fairly
intuitive, or at least one that built on systems I was already comfortable with. I
came across the Golden Section N
otes (GS Notes) program in my first search,
and after

a little more investigation,
decided to give it a try.

Knowledge Management A
pplications

The GS Notes application meets two of the seven criteria defined
by Steve
Barth
in the article
Personal Toolkit: A Framework for Personal Knowledge
Management Tools.
This framework represents a taxonomy for seven
knowledge principles by defini
ng four characteristics: processes, values, skills,
and tools. According to Barth, the “cycle of knowledge work begins with a
question at the heart of
a

problem to be solved. Answering that question is a
2

process of research and learning.”
1

GS Notes supp
orts two of the processes
identified for personal knowledge management:
accessing and organizing
information.

Accessing Information in GS Notes

“Accessing information is about locating, identifying, retrieving, and
viewing documents and data to discover
the knowledge contained with in.”
2

GS
Notes makes files accessible through the Documents Tree on the left side of the
page. The window to the right displays the contents of notes, or lists folders
depending on the user’s preference. The toolbar contains

basic text editing and
table
-
creation functions, very similar to the layout of Word Pad. Two views are
available with the program: Office XP style which resembles Explorer, and
WinOrganizer, which looks like a notebook.
The search function included with

GS Notes has several different options, including the ability to search folders,
notes, and comments.

Organizing Information in GS Notes

Organization is the real strength of the GS Notes program.
The tree
format allows folders and notes to be hierarchi
cally organized. Since this
structure mirrors Windows Explorer, it was very easy to understand the
organization
al

scheme.

“Organizing … is often a personal process, and we have personal tools we
may prefer to use: some write in journals or diaries or
dictate to a voice



1

Barth, Steve. “
Personal Toolkit: A Framework for Personal Knowledge Man
agement Tools
.”
KM World.
January 2003, Page 20.


2

Barth, Steve. “
Personal Toolkit: A Framework for Personal Knowledge Management Tools
.”
KM World.
January 2003, Page 20.


3

recorder. Increasingly, those notes can be digitized and indexed to be
clustered and displayed with other captured data and information.”
3



The program includes several options to aid organization, including a time/date
stamp, and the

ability to hyperlink to URLs and other files on the computer.
While GS

Notes seems simpler than the PK
M tools mentioned in the article, the
organizational aspect of the program is very straight forward.


Description


Golden

Section Notes

is a

compact and easy
-
to
-
use notebook designed
for storing various textual and graphical information in a serviceable and clear
tree
-
structured form
.

4

The drag and drop, word processing and table functions
were very similar to MS Office and WordPad
tool
s.


GS Notes


Key Features
5



Document protection



Flexible customizing



Flexible tree structure



HTML Printing with customized
templates



Import and export features

(.rtf, .csv, .txt, .html)



Links between documents and
external links



Minimization
to system tray



Multi
-
language interface with a
support
for twenty
-
five languages




Powerful search capability (with
regular expressions)



Simultaneous editing of several
records



Simultaneous work on several files



Two
document types: Notes, Folders



User
-
friendly interface



Screen Shots


Golden Section Notes




3

Barth, Steve. “
Personal Toolkit: A Framework for Personal Knowledge M
anagement Tools
.”
KM World.
January 2003, Page 20.


4

The Golden Section Labs.
GS Notes.
http://www.tgslabs.com/eng/gsnotes/
.

5

The Golden Section Labs.
GS Notes


Features.
http://www.tgslabs.com/eng/gsnotes/features/

4


The notebook view of GS Notes. Please note this screen shot is from a prior version.

6



The explorer view of GS Notes. This shot is from the current version
, 2
.
2.
7





6

WindowsPC.Com.
Golden Sec
tion Notes


Screen Shots.
http://www.windowspc.com/pim
GoldenSelection_Notes.htm
.

7

The Golden Section Labs.
Screenshots.
http://www.tgslabs.com/eng/gsnotes/

screenshots/
.


5

Golden Section Notes “is be
st used for a series for a series of
interconnected notes, like a personal help file or storage of resource te
xts, [or] for
storing related emails and simple papers that would clutter Windows folders with
many small documents.

8

Notes can be added directl
y into the right
-
side panels
of either the notebook or explorer views, or inserted through a dialogue box like
the one below.
The import feature includes a wizard to make the process of
adding and organizing existing documents simple.


Adding and editin
g notes
9


Record insert and e
dit view (version

2.2
)



Reviews




8

Commentary on Tree Structure Writing Tools.
http://www.enk.freeuk.com/learni
ng/compwork/

writing/treewrite.html.

9

The Golden Section Labs.
Screenshots.
http://www.tgslabs.com/eng/gsnotes/

screenshots/
.

6



“Golden Section Notes is a handy way to organize your thoughts, your
pictures, or just about anything…It’s not an innovative piece of software, but its
clean interface and ease of use make it a

good program.”
10






“Golden Section Notes allows you to create a tree of topics with sub
-
topices
and within subtopics you can place text and pictures. The searching isn’t
great, but good use of topics makes this rather redundant anyway. Trim, fast
and si
mple!”
11




“I was a GS notes user, until I discovered Keynotes. Keynotes is loaded with
great features.”
12




“My personal preference for a treeview note taker was Golden Section Notes. It
is now KeyNote, although the features of the full, pay for, version Inf
oStore
may well be worth the price of admission. InfoStore and Keynote are clearly
the Rolls Royce models of the group. NoteKeeper and Golden Section notes
are Spartan offerings that have a pleasant, no frills functionality…

Golden
Section Notes was once m
y note taker of choice. It also includes a convenient
little calendar display. Unfortunately when Golden Section Notes was deployed
while online, my browser would hang or I would loose keyboard function in

other apps and have to reboot.”
13




“The question is
…which is best between Keynote and Golden Section Notes


and the answer is Keynote has more features but Golden Section Notes is
simpler and arguably has a better presentational impact. However, GSN gets
big very quickly.”
14




Personal Evaluation




10

Higdon, Craig.
Free File: Golden Section Notes.
TechTV.
http://www.techtv.com/callforhelp/

print/0,23012,3402894,00.html
. Posted October 15, 2002.

11

Conrad, Kevin.
Notekeeping, formerly ‘dipping’.
Odonata.
http://orion.ups.edu/pipermail/
odonata
-
1/2002
-
December/004488.html
. Posted December 10, 2002.

12

Night2000.
Re: GoldenSection Notes

Opinions?
A
lt.comp.freeware
.

(Newsgroup).
http://groups.google.com/groups?q=GS+Notes&start=10&hl=en&lr=lang_en&ie=UTF

-
8&oe=UTF
-
8&selm=vfrtsukqfqciu301e3809ac6drvhqul763%404ax.com&rnum=14
. Posted
November 10, 2002.

13

Tek Fo.
InfoStore Download


All User Opinions.
ZDNet.
http://
downloads
-
zdnet.com.

com/3302
-
2074
-
10115677.html
. Posted June 27, 2002.

14

Commentary on Tree Structure Writing Tools.
http://www.enk.freeuk.com/learning/compwork/

writing/treewrite.html.

7

In my t
rial, the program imported all the text files from “My Documents”
very quickly. Unfortunately, it also created notes for other types of files and
folders without importing any of the content. Other than this problem, I had little
difficulty in adding fil
es and notes to the system. The “Record Insert” is a little
awkward, it seems like a function that should be available in the right
-
click menu.
One feature I would prefer is for the title of the file to auto
-
populate between the
document tree and the not
e. Also, I would appreciate the option to set the
time/date stamp as an automatic insert,
rather than just a manual one.
Overall, I
appreciate the simplicity of GS Notes, but think I would want a program with
more functionality for everyday use.



8

References


Barth, Steve. “
Personal Toolkit: A Framework for Personal Knowledge
Management Tools
.” KM World.
January 2003, Pages 20
-

21.



Commentary on Tree Structure Writing Tools.
Online. Available:

http://www.enk.freeuk.com/learning/compw
ork/
writing/
treewrite.html. Last Accessed: March 31, 2003.


Conrad, Kevin.
Notekeeping, formerly ‘dipping’.
Odonata. Online.
Available:
http://orion.ups.edu/pipermail/ odonata
-
1/2002
-
December/004488.html
. Posted December 10, 2002. Last
Accessed: Ma
rch 31, 2003.


The Golden Section Labs.
GS Notes.
Online. Available:
http://www.tgslabs.com
. Last Accessed: March 31, 2003.


Higdon, Craig.
Free File: Golden Section Notes.
TechTV.
http://www.techtv.com/callforhelp/

print/0,23012,3402894,00.html
.
Posted October 15, 2002.


Night2000.
Re: GoldenSection Notes

Opinions?
A
lt.comp.freeware
.
(Newsgroup). Online. Available:
http://groups.google.com/groups

?q=GS+Notes&start=10&hl=en&lr=lang_en&ie=UTF

-
8&oe=UTF
-
8&selm=vfrtsukqfqciu301e3809ac6drvhqul7
63%404ax.com&rnum=
14
. Posted November 10, 2002. Last Accessed: March 31, 2003.


Tek Fo.
InfoStore Download


All User Opinions.
ZDNet. Online.
Available:
http://downloads
-
zdnet.com.

com/3302
-
2074
-
10115677.html
. Posted June 27, 2002. Last Accessed:
March 31,
2003.


WindowsPC.Com.
Golden Section Notes


Screen Shots.
Online.
Available:
http://www.windowspc.com/pim GoldenSelection_
Notes.htm
. Last Accessed: March 31, 2003.