Lifecycle Management Work Group

lumpysteerSoftware and s/w Development

Dec 2, 2013 (4 years and 5 months ago)



Lifecycle Management Work Group

A presentation on Lifecycle Work Group Deliverables


Wendy Blake
Coleman (USEPA)

Dennis Crow (USDA)

Dave LaBranche (representing DOD)

Michael Lee (USGS / DHS)

Jeff Booth (representing DOE)

Tom Chatfield (BLM)


Briefing Purpose

Present overview of Geospatial LoB Lifecycle Management Work
Group goals and products

Provide summary of activities within each Lifecycle Management
Work Group subgroup

Obtain approval of approach outlined in the Geospatial Data
Lifecycle Stages Matrix

Discuss next steps and FGDC Coordination Group involvement


Lifecycle Management Work Group Structure

Lifecycle Management Work Group has 30 members from 10
Federal Departments and Independent Agencies

Work Group Lead: Wendy Blake
Coleman, EPA

Include representatives from both geospatial data
producing and
geospatial data
using agencies

Work Group includes three sub

OMB Circular A
16 Definitions
: Dennis Crow, USDA, Lead

Theme Content:

Michael Lee, USGS / DHS, and David
LaBranche, DOD, Co


Jeff Booth, DOE, and Tom Chatfield, BLM, Co


Lifecycle Management Work Group Activities

Evaluating “as
is” state of OMB Circular A
16 and impact on
theme/dataset portfolio management


Management and reporting responsibilities


Drafting improvement strategy for

16 portfolio management
which includes supplemental OMB circular A
16 guidance

Providing more precise
operational definitions

nationally significant

themes / datasets

Creating criteria to add, delete, or consolidate themes/datasets

Incorporating the entire lifecycle management practices into
portfolio management

Identifying opportunities for efficient data development


Goal to Provide FGDC Coordination Group with a suite of
processes to:

Track and evaluate

progress for completing the

Make recommendations to the FGDC Steering Committee on:

Setting priorities

for cross government partnerships


the management or composition of
themes / data
under OMB Circular A

data development efficiencies

Lifecycle Management Work Group Activities


Outline of Proposed OMB Circular

16 Supplemental Guidance


Purpose and Authority

Definitions, Theme Assessment Principles, and Theme Criteria

Roles and Responsibilities for Theme and Dataset Management

Data Lifecycle Stages (Pursuant to Sections 8(E)(D), 8(E)(F), and

16 Reporting Requirements (Pursuant to Sections 8(D)4(B) and
8(E) (



Focus work on creating common definitions

Beginning with those in A
correct for logical and semantic

Account for other official definitions

from A
11, A
123, A
the FEA and others

Maintain reference to agreed upon definitions

from data calls,
FGDC, OGC, ISO, or other geographic term standards

Move toward a common lexicon

Communicate terms

with non
specialist business stakeholders

Harmonize lexicon

with the Geospatial Profile glossary, A
16, and
the FEA

Use and reference

lexicon standards

in future documents

Create an
iterative process of review and refresh

Providing More Operational


Geospatial Lexicon


Proposed A
16 Theme Definition

Current A
16 Definition

Draft New A
16 Definition

"Data themes are the fundamental
data framework (electronic records &
coordinates) which are the standard
core set of digital spatial information
for the Nation. These themes provide a
trustworthy foundation on which users
of geographic information can use as
an accurate common source by which
to produce their own data sets for
particular purposes."

National Spatial Data Infrastructure (NSDI)
themes are topics (as defined in the FEA)

that describe the nationally

standard, digital spatial information. Each
theme contains one or more data sets of
geographic information pertinent to the
topic and encompassing theme. They are
documented, verifiable, and officially
designated to meet recognized standards.
Data sets under a theme are to be used as
a common source from which other data
sets can be derived. Themes and data
sets are codified in OMB Circular A


Providing More Operational Definitions

Proposed Circular A
16 Roles and Responsibilities

FGDC Steering Committee

FGDC Steering Committee Executive Committee

FGDC Coordination Group

FGDC Secretariat Theme Liaison / Coordinator

Theme Lead Agency

Senior Agency Official for Geospatial Information (SAOGI)

Theme Champion

Theme Lead / Manager

Dataset Production Manager

Dataset Steward


Example: Proposed Role and Responsibilities

FGDC Theme Liaison/Coordinator

Maintain the current list of themes and theme leads

Maintain the current list of datasets, services, and metadata that fall under each theme

Provide guidance for annual reporting to theme leads and data stewards

Analyze information for theme annual reports in a consistent manner

Coordinate regular meetings with and among theme leads (e.g. quarterly conference
calls) and report the results to the Coordination Group

Track common interests and facilitate common meetings of theme leads with
representatives of relevant OMB cross
agency LoBs and Presidential initiatives

Convene communities of interest around topics or themes

Assist data stewards in convening communities of interest around datasets

Field inquiries from agencies on how to comply with Grants & Contracts Language

Inform theme leads of Smart
Buy opportunities for geospatial and related technologies

Inform theme leads of major changes or guidance from Congress, the President, or OMB
affecting geospatial coordination, data, or security


Defining Nationally Significant Themes, Datasets

Discussion within Lifecycle WG establishes that A
16 themes are flawed

overlap and redundancy

among themes (ie: water related)

themes are logically sub

or data sets instead

Questions about
statistical themes

(housing, law enforcement)

Themes are
not optimally organized for implementation
; consider categorization

critical infrastructure

data sets are
left out

Federal mission
requirements have emerged since 2002

Process for recommending amendments to A
16, Appendix E

Theme Content Subgroup reviews FEA, A
16, EGov Act, Geo LoB Vision Statement
and CSTA* principles to develop “theme assessment principles” (done)

Lifecycle Work Group refines principles (done)

Speak and meet with current A16 theme leads to get feedback (in process)

Formally rate current and proposed themes against principles

Develop recommended amendments to A
16 themes

Present A
16 theme package to FGDC for approval


Key driver

reconcile data themes associated with infrastructure
sectors named in HSPD 7 and the NIPP with A
16 Appendix E
(currently includes very few infrastructure themes)

Have important themes been left out of both A
16 and HSPD

How to handle geospatial data requirements defined in the
Federal Enterprise Architecture?

Developed 6 principles

to assess designation of nationally
significant themes, data sets

Next Step
: Conducting a “strawman” poll to evaluate all current A
16 themes and HSPD
7 sectors using a simple rating system

1: Low relevance to principle

2: Medium relevance to principle

3: High relevance to principle

Defining Nationally Significant Themes, Datasets


Proposed Theme Assessment Principles


to Add, Delete, or Consolidate Themes/Datasets

Principle 1:

Does the theme serve the needs of citizens by facilitating the efficient collection, sharing
and dissemination of information that affects the Nation’s physical, economic and social well being?
equivalent to FEA Principle 1

Principle 2:

Is the theme derived from specified or implied requirements for spatial data and services
as articulated in Federal Enterprise Architecture Business Reference Models, Data Reference Model,
or related products? Does the theme support core missions of Federal agencies and their partners?
equivalent to FEA Principle 2

Principle 3:

Is the theme supporting specifically defined requirements or legislated mandates for
geospatial information and services, including HSPD 7 and spatial reference datasets? (Highest
priority should be given to Geodetic Control, Terrestrial Elevation and Orthoimagery themes because
they provide a spatial reference source to register all other themes/datasets)

Principle 4:

Does the theme complement other themes, without duplication, and does it enable a
unified national enterprise? Would theme selection enable the reliability, effectiveness and efficiency
of managing geospatial data, services and funding?
equivalent to FEA Principles 4, 5

Principle 5:

Does theme support the cohesive joint development, maintenance and evolution of
multiple datasets across federal, state, local and tribal governments and the private sector (ie:
Promote data building, interoperability, collaboration, partnerships, cost minimization, lifecycle cost
equivalent to FEA Principle 5, 8

Principle 6:

Does the theme focus on the spatial representation of physical assets (natural and man
or boundaries

that are important to the nation and provide the means to describe the spatial
location, attributes and relationships of these phenomena to other business data?
relates to FEA
Principle 7


Incorporating Lifecycle Management

Stages Into Portfolio Management

Establishing standard terminology and processes for seven geospatial data
lifecycle stages

These serve as the underlying set of principles by which data sets associated
with themes under the purview of OMB Circular A
16 are developed, managed,
and enhanced

Creating the standard terminology and framework, will allow for comparative
information on development of federal development of federal data sets

with respect to lifecycle stages

Results inform discussion on which data sets are

Best managed and serve as models for effectiveness and efficiency

In need of better management/funds to show improvement

Potentially ready to be retired

Improves decisions on:

Setting priorities

Initiating efficiencies

Establishing common / shared services


Incorporating Lifecycle Management

Stages Into Portfolio Management



Proposed Definition



Characterization of data requirements based upon business driven
user needs



The creation and publication of a detailed list of data assets and gaps
(both internal and external) as they relate to business

driven user



The collection, purchase conversion, transformation, sharing,
exchanging, or creation of geospatial data that were selected to meet
the business needs identified



Making data produced known and retrievable by the user community
through documentation and discovery mechanisms so users can
meet their business requirements



Ongoing processes and procedures to ensure the data meets user
business requirements



The ongoing assessment, validation, and potential enhancement of
data to meet user needs and business requirements



Required retention of data and its retirement into long
term storage


Example: Incorporating Lifecycle Management
Stages Into Portfolio Management


Working Stage Definitions (Revised 6.26.08)

Stage 5



Ongoing processes and procedures to ensure the data meets business requirements

1. Maintenance Plan

Use the steps below to help build a maintenance plan for data and services

Determine hardware and software needed to effectively maintain data and services

Determine resources available to maintain the data


Establish a strategy to track funding


Establish a strategy to track and evaluate partnerships

Determine requirements including:



* E.O. 12906

* NARA requirements


Retention schedule

* E.O. 12906 required agency retention plans


Snapshots requirements

* E.O. 12906

* NARA requirements


Next Steps for the Geospatial Data Lifecycle

Secure FGDC Coordination Group approval of the approach being proposed
in the Draft Geospatial Lifecycle Stages Matrix, Version 1.0

Request FGDC Coordination Group approval to:

Validate lifecycle stages with the full Lifecycle Work Group, key A
16 dataset
production and theme managers, and key stakeholders to create a Version 2.0

Obtain approval of Version 2.0 by the FGDC Coordination Group

Recommend approval of Version 2.0 and its incorporation into supplemental
guidance for OMB Circular A
16 to the FGDC Steering Committee

Over the next year, the Lifecycle Workgroup will:

Develop a definitive group of best management practices (BMP)

Identify key characteristics of the selected BMPs that can be used to create a
simple maturity model for each lifecycle stage

Obtain Coordination Group approval of the maturity models for each stage

Collect information from agencies on how their datasets score according to the
maturity model for each stage

Adapt at least one BMP for use by data production managers across multiple
OMB Circular A
16 themes to reduce development and management time and


Next Steps in 2008

June/July 2008

Launch deliverables engagement plan

Summer 2008

Provide products to FGDC Coordination Group for

Fall 2008

Provide products to FGDC Steering Committee for

Fall 2008

Solicit feedback from NGAC

Fall 2008

Convene A
16 theme lead meeting to review draft
recommendations and products

December 2008

Complete supplemental OMB Circular A