Building Automation and Control System

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Nov 15, 2013 (3 years and 9 months ago)

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Brookdale Community College


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1

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34

Specs for Building Automation and Control
System Service Contract








Building Automation and Control System

Service

Bid No. 12
-
14

Brookdale Community College


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2

of
34

Specs for Building Automation and Control
System Service Contract



Contents















2
, 3

I.

Scope Overview and Background Information

................................
................................
............

4

II.

Bidder Requirements

................................
................................
................................
...................

5

A.

Minimum Qualifications

................................
................................
................................
............

5

B.

Company


Experience with Operating and Maintaining Comparab
le Facilities

.......................

5

C.

Staff
-

Minimum Qualifications, Experience and Certifications

................................
..............

5
, 6

D.

Resources

................................
................................
................................
................................

7

III.

Scope of Services

................................
................................
................................
........................

7

A.

Basic Scope

................................
................................
................................
.........................

7
, 8

B.

Basic Responsibilities
-

System Inventory

................................
................................
................

8

C.

Basic Responsibilities
-

Inspect & Verify

................................
................................
...............

8
, 9

D.

Basic Responsibilities
-

Operate

................................
................................
...............................

9

E.

Basic Responsibilities
-

Maintain

................................
................................
.........................

9
,10

F.

Basic Responsibilities
-

Troubleshoot

................................
................................
...............

10
, 11

G.

Basic Resp
onsibilities
-

Emergency Response

................................
................................
.......

11

H.

Basic Responsibilities
-

Monitor and Measure

................................
................................
........

11

I.

Basic Responsibilities
-

Analyze / Op
timize

................................
................................
......

11
, 12

J.

Service Procedures and Requirements

................................
................................
............

12
, 13

IV.

Implementation Schedule

................................
................................
................................
.......

14

VI.

Supplemental Information


Schedules

................................
................................
..................

14

Schedule A
-
1:

Buildings Serv
ice
d

under this Contract

................................
..............................

15

Schedule A
-
2:

College Buildings

without CCN

................................
................................
..........

16

Schedule B
-
1:

Basic Types of Building HVAC Systems Monitored and Controlled
………….

....

17

Schedule B
-
2:

Summary of AHUs, Terminal Zones/Devices and Systems by Building

.............

18

Schedule C
-
1:

Basic Components

................................
................................
............................

19

Schedule C
-
2:

Controller and Terminal Device Quantities

................................
........................

20

Schedule D:

Excluded Devices, Controls & Equipment

................................
............................

21

Schedule E
-
1:

List of Typical Maintenance Activities for Digital Control System

........................

22

Schedule E
-
2:

List of Typical Maintenance Activities for Pneumatic Control System

...........

23
, 24

Schedule E
-
3:

List of Typical Daily Monitoring and Inspection Activities

..............................

25
, 26

Schedule E
-
4:

List of Typical Weekly Reporting and Inspection Activities

................................
.

27

Schedule F:

Typical Critical

Alarm Procedures

................................
................................
.........

28

Schedule G:

Typical Sewage Ejector Test Procedures

................................
.............................

29

Schedule H:

Typical Equipment Log

................................
................................
........................

30


Bid Form
8
: Bid Pricing Sheet
……………………………………………………………….…
..
31
,

3
2


Bid Form
9
: Company Qualifications Form
…………………………………………………………


3
3

Brookdale Community College


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Specs for Building Automation and Control
System Service Contract




Bid Form
10

Staff Qualifications
…………………………………………………………
………………34

Schedule I: System Control Points Inventory (on
enclosed
disk)

Brookdale Community College


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Specs for Building Automation and Control
System Service Contract



I.

Scope Overview and
Background Information

1.

B
rookdale Community College
,

hereafter referred to as
BCC

or College
,
is

a

public
community
c
ollege

in Monmouth County, NJ
.

2.

The primary campus located in Lincroft,

N
J

contains
over 2
5

separate buildings with
approximately

9
3
0
,000
GSF
. All facilities we
re
bu
ilt

within the last
4
0 years and
the HVAC
and controls systems for
most

buildings

were significantly renovated within the
last
10

years.

3.

There are

six

(6
)

remote campuses scattered throughout Monmouth County.

4.

A summary of
the buildings and their locations

is shown in
Schedule A
-
1.

5.

The
Lincroft
campus is served by
a
Central Plant

that
provides p
rimary hot water
and chilled

water
for most of the campus.

B
uildings not served by the Central Plant

as well as all
remote campuses h
ave

local gas and/or electric heating and cooling systems for each
building.

Refer to

Schedule A
-
1

&
Schedule B
-
2

for details regarding heating/cooling
services for each building.

6.

The underlying

controls for all systems are Carrier based. Most HVAC systems throughout
the College
as well as some lighting systems
on the Lincroft campus are monitored and

controlled through a Carrier Comfort Network (CCN)
direct digital control (DDC) building
automa
tion and controls system (BAS).
The CCN system has an i
-
Vu CCN Pro
web
-
based
interface that connects 80% of all controls and reports over 20,000 hardware
and

software
points. All remaining CCN controls are communicated through a ComfortView (CV)
interface.

The main hardware

and
operator’s
consoles are located in the
Lincroft Central
Plant.

A few

Lincroft
buildings

and one remote campus are controlled locally for basic
functions and alarms.

Refer to

Schedule A
-
1

and
Schedule A
-
2

for details regarding the
control platform for each building.

7.

All
Central Plant

boilers and chillers are controlled through
integrated controls

installed by
the equipment manufacturers
. The
start/stop, sequencing and setpo
ints for the
se systems
a
nd their associated
pumps &
auxiliaries
are
controlled and
monitored through the i
-
Vu
CCN
Pro
system
.

8.

Most
buildings have

central air handling units (AHUs) with variable air volume (VAV)

terminal units with

HW

reheat

control
. Some b
uildings have constant volume AHUs with hot
water or e
lectric reheat.
A few

buildings are served by ceiling

mounted air
-
conditioning units

served by campus HW & ChW;

while other
buildings
have

DX air conditioning units or
window air conditioners.
Most
bui
ldings

have perimeter
hot water baseboard radiation
. A few
have
radiant ceiling panels

or
electric baseboard.

Zone control is predominantly through wall
mounted thermostats covering a single room

but s
ome areas

are zoned with several rooms
per thermostat.
S
ummar
ies

of the system
s

and equipment
included under this Contract

are

shown in
Schedule B
-
1
,
Schedule B
-
2
,
Schedule C
-
1

and

Schedul
e C
-
2
.
These

s
chedules

list

major
HVAC equipment and
systems

and control system
devices

and

components
.

9.

T
he
C
ollege is soliciting the services of a building

automation and controls system
Service
Contractor

(
BAS
-
SC)
The
Contractor

solicited under this RFB

will be responsible
for
programming, upgrading, maintenance, servicing and troubleshooting of
all
automation,
controls and energy management

systems and to
assist in the operation

of systems and
equipment as
detailed in
Section IV

of this

Bid
.
Brookdale Community College


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Specs for Building Automation and Control
System Service Contract



II.

Bidder Requirements

A.

Minimum Qualifications

1.

All Bidders
shall

meet the following minimum qualifications to be considered for this project.

Each

B
idder
shall

provide
all of the following
evidence
demonstrating
that
their

company

and
their proposed staff

as well as any proposed subcontractor and their staff
are

adequately
qualified to perform, are
regularly engaged in
,
and ha
ve

successfully

performed work similar in
nature to that r
equired by these specifications
.


2.

As part

of the bid submittal package, t
he Bid
der

must

submit

qualification

f
orms
as defined in
the following paragraphs

which detail

c
ompany and
s
taff
e
xperience and
c
ertifications

of their
firm and any proposed subcontractor
.

B.

Company



Experience with

Operat
ing

and Maintain
ing

Comparable Facilities

1.

Bidders
shall

demonstrate to the
College
that

they or, if applicable, their subcontractor
h
a
ve

managed
projects
with
CCN
systems
as well as


managed
projects with

i
-
Vu systems.

A CCN
“project” is defined as
a project
with one or more buildings totaling at least
10
0,000 gross
square feet (GSF)

in which more than half of the total systems and points

serviced
by the
Bidder for that project were part of a

single

CNN network connect
ed

to either a ComfortVIEW
or to an i
-
Vu i
nterface. An i
-
Vu “project” is defined as a CNN project in which more than half of
the total systems and points
serviced
by the Bidder for that project were connected to an i
-
Vu
interface.

2.

Bidders
shall

demonstrate to the College that
they or, if applicabl
e, their subcontractor
h
ave

managed
large
multiple building
projects.

Large multiple building projects are defined as those
consisting of at least (4) buildings with a minimum total area of 250,000

GSF
. These can be on
one or more sites but must be
on
a si
ngle CCN

network monitored via
ComfortView
and
/or

i
-
Vu.

3.


M
anaged projects
must have a

Client Reference.

4.

E
xperience
on

each
submitted

project

must have been pr
ovided within the last five (5)

years.

5.

Minimum period of service
with

each
submitted

p
roject

is

th
ree
(3)
consecutive years.

6.

Bidders
shall

submit a minim
um of five (5)

Bid Forms
9

detailing the scope, systems and
services provided
on projects
currently

or recently

serviced by their firm

or, if applicable, their
subcontractor

that use Carrier Comfort Ne
twork building controls and automation systems.

Those projects collectively
shall

demonstrate the following experience:

a)

A

minimum of

five (5) CCN
p
rojects

b)

A minimum of
three
(
3
)
i
-
Vu

projects

c)

A minimum of
three

(
3
) large multiple building projects

d)

E
x
perie
nce in
each of six separate
service categories
. Experience
with
each category

of
service
shall

be demonstrated on at least three (3)
separate
projects.

7.

The Bidder or their subcontractor
shall be an authorized
Carrier Comfort
Network Contractor.
The
Bidder
shall submit
with their Bid a
current
written statement
from Carrier certifying

that
they
or their subcontractor
are
currently
an

Authorized Carrier Comfort Network Contractor.

C.

Staff

-

Minimum Qualifications
, Experience

and Certifications

1.

Bidders shall sub
mit with their bids
Bid
Form
10

providing experience and certification
summaries for at least five (5)
individuals
proposed for this project. The project assignments
must include a Project Manager (which may be a part
-
time position), a Project Engineer (wh
ich
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Specs for Building Automation and Control
System Service Contract



may be a part
-
time position) and at least three (3) individuals proposed as full
-
time
T
echnicians
.

2.

The Bidder

shall

have a minimum of three (3) on
-
call
Technicians

available for
this project.

Each T
echnician shall have a minimum of (5) years experience

with the servicing, maintenance
and operations of Carrier building automation and controls systems and equipment

and shall
have worked for the Bidder for at least (2) years in this capacity
.

3.

Each

T
echnician shall have
the ability to

monitor the Carrier Co
mfort Ne
twork system
and i
-
Vu
Pro interface
either
remotely

or from the College’s Central console. These on
-
call
Technicians
shall have all hardware and software
necessary
to
monitor,
troubleshoot and
service
all the
systems of the
College
.

4.

To ensure timel
y and effective communications between the College and the Bidder’s proposed
project team, the s
elected
Bidder shall provide

the
pager

number
s, cell phone
numbers

and
business email addresses

of all
staff

proposed
for this project before the Contract Start

date.

5.

A
ll
individuals
proposed to service
the

College shall have demonstrated
satisfactory

completion
of technical training
in

the
following fields of expertise
.

a)

Carrier Comfort Network (CCN) System certification

b)

Carrier i
-
Vu System certification

c)

EPA refr
igerant handling and environmental awareness certification

d)

Occupational Safety and Health Administration (OSHA) training course certification o
n

approved hazard communication training

e)

Proper
H
andling of Refrigerant 410A certification

f)

National and NJ state
recognized and approved HVAC training and testing program

6.

At least two (2) of the individuals proposed to service the College shall also have demonstrated
satisfactory completion of technical training in the following fields of expertise:

a)

Carrier i
-
Vu
Adva
nced Graphics
certification

b)

Ca
rrier
CC6400 Comfort Controllers

certification

7.

The
Bidder

is not required to
submit
actual copies of
the above certifications, but they are
required to list the date of each certification on the submitted
Bid
Form
10
.
The

Coll
ege retains
the right to request copies of actual certifications if necessary to verify staff qualifications.

8.

The Bidder must notify the College whenever replacing a member of the team on a revised
Bid
Form
10
.

Brookdale Community College


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Specs for Building Automation and Control
System Service Contract




D.

R
esources

1.

The Bidder must have, at
their
se
rvice center
office, all necessary computer equipment and
software to remotely receive alarms and monitor the Carrier Comfort Network
, ComfortVIEW

and i
-
Vu
system
s
.
The
Selected
Bidder

shall
submit copies of all

software key ID#'s
to the
Co
llege before con
tract award.

2.

The Bidder must
also
have, at
their service center
office, all necessary computer hardware
(HW)
equipment and software
(SW)
to download templates
for

Carrier Comfort Network legacy
processors. The minimum included legacy p
rocessors and softwar
e must

include
:

a)

Terminal System Manager (TSM
)

b)

NDS Bridge

c)

Data Collection

d)

Data Transfe
r

e)


Product
Integrated

Controller (PIC
)


III.

Scope of Servic
es

A.

Basic Scope

1.

Th
is

i
s

a

seventeen (17)

month contract
(February 1, 2012 through June 30, 2013)
for the
complete
s
e
rvice
and
m
aintenance
of

all components and systems in
the
building automation
and controls system (
BAS
)
that serv
es all bui
ldings of the College
.

Please refer to Bid Form 8
(Bid Pricing Sheet) for additional information regarding
contract

periods and req
uirements.

2.

In addition to
complete
Service
and Maintenance

of the BAS systems, the scope also includes
activities necessary to support the College’s operation of HVAC systems. These supporting
activities are further described in this section.

3.

T
he College b
uildings and systems

include
both

those on
the Lincroft
campus and

on

six

(6
)
remote campuses
.

About 95% of buildings, systems and components are connected to a
campus
-
wide Direct Digital Control (DDC) system

that

is based on Carrier Comfort Network
(CCN).

The
few
remaining
buildings

and

systems

are independent of the DDC but are included
in the scope of service and maintenance.

4.

O
peration

and Maintenance

of this system shall be understood to include all aspects of
monitoring, controlling,

inspecting,

adjust
ing,
configuring
,

reprogramming,
maintaining,
up
dat
ing,
servicing, calibrating
,
repairing
, troubleshooting, correcting the operation of,

replacing
all failed components of
and reporting on

performance of
the complete DDC
automation and
control system
inclu
ding all sensors,
controllers,
operators,

indicating devices,

associated
devices, panels, wiring, computer
hardware and computer software.

5.

The services of the
Building
Automation and Controls Systems Service Contractor (
BAS
-
SC)

shall conform to all ap
plica
ble codes and regulations.

6.

The
BAS
-
SC's
general
responsibilities
which are detailed
on the following pages

shall include
the following basic responsibilities:

a)

Maintaining
communication

with assigned Brookdale Community College staff on all building
related

issues including conducting meetings and providing required
electronic

reports on a
weekly

basis, or such othe
r schedule as may be determined by the College.

Brookdale Community College


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Specs for Building Automation and Control
System Service Contract



b)

Ensuring that maintenance and repairs are performed by trained technicians
.


c)

Ensuring that any e
quipment to be replaced shall be new or re
-
manufactured

to
manufacturer’s specifications
and shall be manufactured by
Carrier or such alternate

reputable manufacturer

subject
to the College’s

approval
. All substitutes for the original
manufacturer's equipm
ent related to the upgrading of equipment shall be ENERGY STAR®
compliant, if available.
BAS
-
SC

shall submit
details including shop drawings as appropriate
of
any proposed purchases to Brookdale Community Coll
ege for its review and approval.

d)

Ensuring that
any new equipment be guaranteed for a minimum of one (1) year

from the
date of replacement and replaced at no cost to Brookdale Community College if found
defective during that time. The
BAS
-
SC

shall obtain cost estimates for extended warranties
on new ins
tallations and consult with Brookdale Community College regarding the purchase
of such contracts.

e)

Providing emergency services

as needed on a twenty
-
four (24) hour, seven (7) days a week
365 day per year
basis.

f)

Maintaining a log of all hours of work

compl
eted by all employees.

g)

Providing

Material Safety Data Sheets (MSDS’s)

and training
on

potentially hazardous
substances

used

in the work place
to
the
employees of the
BAS
-
SC

and

Brookdale
Community College
.

h)

Providing

electronic
reports

to Brookdale Communi
ty College
summarizing all
maintenance
,

repair
, troubleshooting and programming

services provided.

B.

Basic
Responsibilities
-

System

Inventory

1.

Provide a detailed spreadsheet
-
based inventory of al
l devices, components

and systems
maintained and operated as pa
rt of the automation and control systems.

2.

Inventories are to be maintained by the BAS
-
SC but are to be accessible through
the main
CCN
/i
-
Vu

console for College operator
reference
.

3.

Provide breakdowns of inventory by site, building, and system

4.

Inventory shou
ld
identify component or device
by unique College designation;

manufacturer’s
make / model number
;

location; system(s); area(s) served;

date of installation
;

date of last
maintenance or calibration
;

operating parameters
, accuracy

and range
;

set

point(s) fo
r controls
and/or alarms; sampling frequency for trending; and comments from servicing or
commissioning.

5.

Maintain current electronic records of those inventories by updating

at least monthly.

C.

Basic Responsibilities
-

Inspect & Verify

1.

Verify c
ondition of al
l components of the automation and control systems with an annual or
more frequent inspection if recommended by manufacturer. File a
n electronic
report with the
original installation date, current condition, last service date, current inspection date and c
urrent
inspector’s name for eac
h piece of equipment inspected.

2.

Update the System Inventory to reflect any new information based on inspection.

3.

Affix
a maintenance and inspection sheet

to each piece of equipment similar to that shown in
Schedule
H

to aid technicians in further troubleshooting.

4.

Verify functionality, setpoints and control sequence of operations of all sensors and control
devices with at least one functional performance test
every (12) months

of all components of

the automa
tion and control system.

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5.

Verify that operation and status
of every sensor, controller and device
are consistent with
system parameters

monitored through the CCN system for both the ComfortVIEW or i
-
Vu
system components.

6.

Certify Preventive M
ainte
nance history is consistent with manufacturer’s recommendations

D.

Basic Responsibilities
-

Operate

1.

T
he
Contractor
shall

be responsible to
assist the College with the operation

and control
of
HVAC systems
a
ccording to agreed upon schedules,
setpoints

and

sequ
ences of

operation
.

2.

T
he Contractor
may
be required to implement
various changes
in buildings and systems on the
College

campuses. These changes

could
include the following:

a)

Changes to scheduling of
any
system
or
terminal controller to account for
special
d
aily,
weekly and seasonal variations of occupancy and utilization

at the College’s request
.

b)

Changes to zone heating and cooling setpoints for both occupied an
d

unoccupied periods

based upon

special needs or situations.

c)

Changes to air handling system and hy
dronic system design condition setpoints.

d)

Changes in controls for air handling units to reset

supply air temperatures discharging from
preheat coils and cooling coils in air handling system based upon polling of zone
temperature conditions and airflow requ
irements through terminal unit controllers

e)

Changes in controls for air handling units to reset
supply fan static pressure based upon
polling of damper positions in terminal unit controllers

f)

Revising and upgrading the optimized start / stop routines for air

handling units based upon
evaluation of zone temperatures, ambient temperatures, weather predictions, and historical
data on building system trending

g)

Revising and upgrading the ventilation control of most air handling units for improved
demand controlled
ventilation based upon a combination of return air CO
2

levels and zone
CO
2

levels

h)

Implementation
of

alternative
hydronic system flow

and
pump

control strategies
based upon
temperatures and

terminal device requirements to
optimize pump operation and hydroni
c
distribution based upon building load requirements
.

i)

Implementation of alternative
optimized plant control stra
tegies to minimize energy use.

3.

O
ngoing review of building and system use and operation
will

identify potential changes in the
operation and conf
iguration of automation
and
control
s

systems. To the extent that these
changes involve only reprogramming of existing equipment, devices and controls, the
BAS
-
SC

Contractor

shall

be responsible to implement these changes as part of their ongoing review,
a
nalysis and update of system performance and functionality.

E.

Basic Responsibilities
-

Maintain

1.

The
Contractor shall adjust, calibrate, service and repair all components, devices and controls
according to the requirements of both
manufacturer’s

recommendatio
ns an
d the results of
routine
inspections for condition and
functional performance
tests.

A

list of
the
typical
devices is
shown in the attached
Schedule
C
-
1
.

2.

The
Contractor shall be responsible for the following classes of m
aintenance for all
equipment,
components

and devices

associated with the automation and

controls
systems.
Contractor
shall report quarterly on all maintenance and calibration performed.

The systems and
associated devices and components to be maintained
are

shown in

Schedul
e
s

B
-
2
,
C
-
1

and

C
-
2
.

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Specs for Building Automation and Control
System Service Contract



a)

Preventive

… provide all manufacturer recommen
ded service to all
components

and
devices to provide for reliable system operat
ion, to extend service life of equipment and to
reduce and minimize breakdowns
.
The preventive maintenance services shall include the
annual maintenance recommended by the equipment manufacturer and shall include all
necessary cleaning, testing, calibratio
n and lubrication. In addition, the Contractor shall
calibrate all critical control loops. For each critical loop, the Contractor shall test and adjust
all associated control equipment to ensure the Direct Digital Control System accurately
controls the lo
ops.

b)

Planned

… corrective repair or replacement of components to restore performance or
capacity based upon functional tests or observed deficiencies in performance based upon
trend analysis

c)

Routine

… quick and basic repairs intended to restore operation
based upon observed
failures to maintain system performance, functionality or comfort. These activities are
typically in response to failed components that cannot correctly, adequately or accurately
provide sensor output or control input. These types of ma
intenance are not intended to
improve performance.

d)

Predictive

… service or changes in operation intended to extend service life of
related
equipment and reduce breakdowns that is indicated b
y monitoring/ trending
component

or
device operation or stress

3.

Wh
ere specifications or standards are not included herein, maintenance shall be in accordance
with manufacturer's recommendations and standards.

F.

Basic Responsibilities
-

Troubleshoot

1.

The
Contractor
shall assess and assist
the College
in evaluati
ng

comfort co
mplaints from
occupants

when normal monitoring and alarms indicate controls may be a contributing source
to the problem
.

2.

The
Contractor shall also
evaluate

archived data and trend analysis to i
dentify whether an

observed complaint is representative of
an

ongoing situation

a
nd if so where revisions to the
controls concepts and setpoints are appropriate to minimize complaints.

3.

The
standard
response by the
College Operators
to all comfort complaints shall include

each of
the following as necessary
:

a)

Verificat
ion
that field conditions match system monitoring and are within
the
College’s
approved range of conditions

b)

Evaluation of
field conditions to identify possible sources of complaints (beyond basic
temperature & humidity conditions such as drafts, inadequate

room air motion, temperature
gradients, and radiant effects)

c)

Recommendation of
alternative installation or operational strategies to improve conditions
and eliminate complaints in the most energy efficient way
. NOTE:
resetting thermostatic
control will no
rmall
y NOT be the accepted approach!

The Contractor’s Technicians shall
assist the College in developing and evaluating these alternatives.

4.

Device

/ Component Failure



When

replacing

any
Device

or Component because of Failure,
the Contractor shall assess
the circumstances concerning the failure including any history of
prior failures or related observations or occupant complaints for each

condition

to determine the
likely cause of the failure. To the extent that the cause of failure was not completely due
to only
a defect in manufacture, the Contractor shall identify to what extent the use and operation of
the component may have unnecessarily stressed the equipment or component. This should
include an assessment of whether operating strategies or operation
were a contributing factor
in the failure. If they were, the Contractor shall evaluate and recommend what if any changes
Brookdale Community College


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Specs for Building Automation and Control
System Service Contract



may be appropriate for the control and operation of the component and of any similar
components used by the College.

5.

Performance Probl
ems



As part of its on
-
going assessment of system operation and its
effectiveness for environmental control and energy conservation,
the Contractor shall routinely
determine what aspects of operation of the College’s HVAC and automation and Controls
syste
ms likely have the most impact in limiting the energy efficient operation and use of the
s
ystems. These assessments shall

be reviewed on a monthly basis with the Director of
Facilities
or their designated Energy Manager
to identify and recommend possible c
hanges in
operational strategies that should minimize energy use.

G.

Basic Responsibilities
-

Emergency Response

1.

The
Contractor shall provide 24 hour emergency ATC service with repa
ir parts.

2.

The BAS
-
SC
shall
provide an emergency telephone service
number at wh
ich a technician shall
be available
on a twenty
-
four (
24) hour, seven (7) days a week, 365 days per year basis.

H.

Basic Responsibilities
-

Monitor and
Measure

1.

The Contractor shall utilize the data collection and trending capabilities of the i
-
Vu Pro
operati
n
g system interface to develop

ways to gauge the actual perfo
rmance of systems and
equipment

as part of the College’s energy conservation effort.

The Contractor shall use

all
available standa
rd data collection and
trending

opti
ons

as well as custom applicat
ions to
develop a comprehensive assessment of the effectiveness of HVAC system integration and
environmental control.

2.

Some of the point descriptors applied throughout various devices, components and systems,
are inconsistently or inappropriately

named.

T
o improve the effectiveness of the trending and
reporting capabilities of the i
-
Vu system, the Contractor will be required to update or modify the
network name of any points found to be inconsistently or inappropriately named or des
cribed.
Any name change
s should be made where necessary through local comfort controllers so that
the entire network can be more easily updated and integrated with correct naming conventions
in the future.

3.

The contractor shall be required to consistently name points, devices, i
-
Vu screens, trends and
reports
to

facilitate monitoring and evaluation of the systems by the College operators.

I.

Basic Responsibilities
-

Analyze / Optimize

1.

The C
ontractor shall monitor daily, weekly and seasonal patterns of system use and operation,
contro
ls and energy use
and

shall make corrections in scheduling, setpoints, resets and
tracking of capacities and performance of equipment and systems
necessary
to minimize
inefficient uses of systems and energy.

2.

The
Contractor
shall also be responsible to impl
ement modifications to scheduling, setpoints,
reset strategies or other control modifications as may be requested by the College's
the
Director of Facilities
or their designated Energy Manager
for purposes of energy conservation.

The effort associated with

these activities is to be included in the Bid as Allowance No. 1
concerning “Programming Support” for controls changes.

3.

The
Contractor shall prepare and submit weekly

electronic reports
cover
ing

the following
:

a)

Trend
analyses of

system operation wit
h
speci
fic emphasis

o
n the

energy impacts of each
mode of operation including how building utilization or weather conditions affect energy use

b)

Changes in scheduling, setpoints, etc. with specifics of what, when and why changes were
implemented, and by whom

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4.

B
ased
upon an ongoing
program of trend analysis, the C
ontractor shall make
recommendations quarterly regarding potential changes in setpoints, sequences of operation or
optimization routines that may have been applied locally for particular buildings and systems

J.

Service Procedures
and

Requirements

1.

Access

a)

All
Contractor’s staff including T
echnicians must sign in and out at the Lincroft Central Plant
and shall bear photo ID.

b)

Service representatives are to check with the Director of Facilities prior to reporting to
the
building for permission to accomplish servicing and testing.

c)

Access to locked areas will be provided by the Campus Police at 732
-
224
-
2352. Night
service calls are to be scheduled with the Campus Police and Facilities prior to the service
call.

2.

Inspecti
ons & Reports

a)

A report in electronic form is to be submitted to the Director of Facilities within five (5)
working days after each inspection. Each report must include a precise description of
service provided to the equipment and controls, number of servi
ce technicians involved and
number of man
-
hours spent.

b)

Each Inspection shall include a detailed report submitted in electronic form to the Director of
Facilities per each piece of equipment at the completion of each equipment inspection. The
report shall i
nclude all background information, maintenance history, actions taken and
follow
-
up actions recommended.

c)

All Dynamic Data Exchange (DDE) reports and alarms received off site by the Contractor
shall be submitted in electronic form to the Director of Facilit
ies. All alarms must be reported
before 7:00 a.m. every morning Monday through Frid
ay (reference Daily Inspection.)

d)

The
Contractor
shall
respond by telephone to emergency calls 24 hours a day, 7 days a
week, within 30 minutes and have qualified staff on si
te within 4 hours. Failure to respond
within (1) hour by phone will be grounds for immediate termination of this contract.

e)

All inspections must be coordinated with the Director of Facilities so as not to interfere with
student or teacher activities. This
may necessitate working outside of normal business
hours.

f)

All service calls dispatched shall be logged through a computerized dispatch system.
System shall maintain a complete database of service calls, equipment, parts, history and
billings as a minimum.
Contractor must submit with their bid, software package being
utilized.

g)

Coordination
-

All work
shall
be coordinated with existing conditions. The Contractor
shall
coordinate his operations with the needs of the College as to scheduling work in various
loc
ations.

3.

Report Channels

a)

The Contractor shall conduct all communications and reporting through the Brookdale
Community College Director of Facilities or his/her designated
Energy
Manager or

other
representative.

If so instructed by the Director of Faciliti
es, the Contractor shall also provide
prepared reports to other individuals as appropriate.

b)

This reporting function should also afford the opportunity for the Contractor to communicate
any successes, failures or concerns directly with the Executive Directo
r of Facilities
Maintenance and Engineering and the General Manager for Capital Projects.

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System Service Contract



4.

Contractor
Resources

a)

Contractor and their onsite personnel are required to have direct
-
connect radio and/or cell
phone capabilities for communication with the Directo
r of Facilities, and the College's
maintenance staff 24 hours a day, 7 days a week.

b)

Contractor
's Attire
-

All employees, including the supervisor must wear distinctive clothing
that is readily identifiable. Technicians shall bear photo I.D.

c)

Servicing
T
echn
ician must have company work van fully equipped with replacement parts
and tools. Vehicles must be clearly lettered with company name and telephone number.

d)

Safety Equipment: Contractor personnel shall be provided with and be trained in the use of
such safe
ty equipment as is required in the course of the performance of the Contract.

e)

The Contractor
shall
inventory adequate parts, including software, to keep the automation
systems at the College in full operation or restore it to operation at any time 24 hours

a day,
365 days a year.

5.

College
Resources

a)

The College has a comprehensive set of operating and maintenance (O&M) manuals
developed over last year based upon re
-
commissioning all control systems. These
documents are in electronic form and are available for

review during bidd
ing by contacting
the
Facilities

Department of the College.

b)

These O&M manuals include a complete
set of
control drawings and sequences of
operation for almost every mechanical system of the College
These documents are in
electronic form
and are available for review during bidd
ing by contacting the
Facilities

Department of the College.

c)

It is recommended that prospective bidders

visit the Central Utility Plant and view the actual
BCS in operation. Visits may be coordinated by contacting Ri
ch Frank at 732
-
224
-
2753.

6.

Warranties and Guarantees

a)

All material, equipment and workmanship provided by this Contractor, shall be guaranteed
for one (1) year from date of installation and acceptance against any and all defects. If any
defects occur or any
equipment fails during the term of the contract, they shall be repaired
or replaced at no cost to the College.

b)

Contractor
shall
re
place worn or failed
components and parts at no additional charge to the
College. Replacements
shall
be of like and current de
sign as the original. Contractor shall
provide manufacturer's cuts and data sheets to the College for any and all items installed,
including software.

7.

General Procedures

a)

All equipment shall include an Inspection Log with Equipment Identification and
Perfor
mance Information as well as date, technician name and type of inspection performed
(
Schedule H
).

b)

Contractor shall remove all debris daily, and legally dispose of same off site.

c)

MSDS forms must be provided on all chemicals use
d on the campus

i
n accordance with the
State Toxic Substance Act (Right
-
to
-
Know Law) and the United States Occupational Safety
and Health Administration's Hazard Communicat
ion Standard
.

Before any chemical product
is used on or in the building, a copy of t
he product label and Material Safety Data Sheet
must be provided to and approved by Brookdale Community College before the chemical is
applied.

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Specs for Building Automation and Control
System Service Contract



IV.

Implementation Schedule

1.

I
n

order to maximize its potential savings in energy, the College is
committed to mainta
ining the
effectiveness of all operating controls. To achieve this, the College requires that t
he annual
and all

other routine maintenance pr
ocedures for

systems and equipment be performed during
the first six months of the base c
ontract and repeated

as
otherwise required by this scope for
the duration of the contract.



VI.

Supplemental Information


Schedules

Schedule A
-
1
:

Buildings to be Served

under this contract

Schedule A
-
2
:

College

Buildings
without CCN

Schedule B
-
1
:

Basic Types of Building HVAC Systems

Monitored and Controlled

Schedule B
-
2
:

Summary of AHUs
,
Termin
al Zones/Devices

and Systems

by Building


Schedule C
-
1
:

Basic Compone
nts

Schedule C
-
2
:

Controller and

Terminal Device Quantities

Schedule D
:

Excluded Devices, Controls & Equipment

Schedule E
-
1
:

List of Typical Maintenance Activities
for Digital Control System

Schedule E
-
2
:

List of Typical Maintenance Activities for Pneumatic Control System

Schedule E
-
3
:

List of Typical Daily Monitoring and Inspection Activities

Schedule E
-
4
:

List of Typical Weekly Reporting and Inspection Activities

Schedule F
:

Typical Critical Alarm Procedures

Schedule G
:

Typical Sewage Ejector Test Procedures

Schedule H
:

Typical Equipment Log

Schedule I: System Control Points Inventory (on disk)

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Schedule A
-
1
:
Buildings
S
erv
ic
ed

under this Contract

All Brookdale Community College buildings and associated HVAC systems on and off campus
are
included in the scope of work.
This includes t
he following Buildings and Sites
:

Building Name

Title

No.

Site

CCN

Comfort
View

i
-
Vu

Local
Control

HW
Plant

ChW
Plant

Lincroft Campus










Administrative Services Building

ASB


Lincroft

X


X




Autom
ated Technology Center

ATEC

116

Lincroft

X


X


X

X

Automotive Technology Center

AUTO

117A

Lincroft

X


X


X

X

Brookdale Administration Center

BAC


Lincroft

X


X




Center for Admissions & Registration

CAR

115

Lincroft

X


X


X

X

Center For Visual Arts

CV
A

106

Lincroft

X

X

X
1


X


Children’s Learning Center

CLC


Lincroft

X


X




Collins Arena (Old & New)

RCA

119

Lincroft

X


X


X

X

Community Resource Center

CRC


Lincroft




X



Gorman Hall

GOR


Lincroft

X


X




Holocaust Center

TKH


Lincroft




X



Lar
rison Hall

LAH

122

Lincroft

X

X

X
1


X


Library

LIB

112

Lincroft

X


X


X

X

Main Academic Center

MAC

114

Lincroft

X


X


X

X

Main Academic North

MAN

113

Lincroft

X


X


X

X

Main Academic South

MAS

117

Lincroft

X


X


X

X

Maintenance Building

MNT


Lincroft

X

X





Performing Arts Center

PAC

123

Lincroft

X


X


X

X

Police Department (Wilbur Ray)

POL


Lincroft




X



Print Shop

PS


Lincroft




X



Receiving & Mail Center

RMC


Lincroft

X

X





Student Life Center

SLC

121

Lincroft

X


X


X

X

Utility Plant

PP
L

118

Lincroft

X


X


X

X

Other Sites










N
.

Monmouth Higher Ed. Center

NM
-
HEC


Hazlet

X


X




E
.

Monmouth Higher Ed. Center

EM
-
HEC


Neptune

X

X





Long Branch Higher Ed. Center

LB
-
HEC


Long
Branch

X


X




Wall Higher Ed. Center

W
-
HEC


Wall

X


X




W
.

Monmouth Branch Campus

WM
-
HEC


Freehold

X


X




Sandy Hook Field Station

SH


Sandy
Hook




X



Note 1:
i
-
Vu monitoring of main equipment only (fans, AHUs, pumps, and DX units). Room terminals
are
on ComfortVIEW.

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Schedule A
-
2
:
College

Buildings
without CCN

1.

Police Department:



(1) AHU with duct furnace



(1)
DX Condensing Unit



(1) Split heat pump (dispatch)



No CCN



No communication



(
4
)

Zones

2.

Holocaust Center:



(1) Gas fired furnace with 3 ton

DX Condensing Unit



No CCN

3.

Maintenance Building:



(1) AHU w
ith electric heat and 2 ton

DX Condensing Unit
-

office



(2) Gas fired furnaces approx 100k ea


shop



CCN

capable



No Communication



(
3
)

Zone
s

4.

Print Shop:



(4) Package gas fired units on ground (7


10 ton)



(1) Exhaust fan side of building



No CCN

5.

Sandy Hook:



(1) Oil fired boiler



Several

window
A/C
units



No CCN

6.

Neptune:



Approx (2) 5 ton split

s
ystem A/C Units



AHU’s in Mezzanine with hot water coils



CCN

capable



With communication



Temp
erature

sensor for server room

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Schedule B
-
1
:
Basic
Building HVAC
Systems

Monitored and Controlled

Item

Device / System Type

Quantity

1

Water cooled centrifugal chillers (in Central Plant)

by Trane, installed 2011

3

2

Induced draft evaporative cooling towers (in Central Plant)

by BAC installed 1996 and 2002

4

3

Water treatmen
t systems (in Central Plant)

-


4

4

Modular condensing hot water boilers (in Central Plant)

By Patterson
-
Kelley, installed 2010

8

5

Primary
Pumping s
ystems within the Central Plant (
Hot Water
,

Chilled
W
ater,
and Condenser Water
)
.
P
umps are variable prima
ry with variable frequency
drives.

9

6

Secondary Booster
Pumping s
ystems for
Hot Water and Chilled Water
located
across the
Lincroft
site at each building.
P
umps have variable frequency drives.

24

7

Tertiary booster pumping
systems in select buildings
(L
arrison Hall, Center for
Visual Arts, and ATeC
).

8

8

Air handling units (AHUs)

-

floor or roof mounted, serving multiple spaces

90

9

Return
,

relief or exhaust fans (RFs/EFs)

95

10

Freeze Protection Pumps

at AHUs

40

11

Ceiling mounted
air
-
conditioning u
nits

(chilled water coils and hot water reheat
coils
-

predominantly in
ATe
C)

50

12

Miscellaneous terminal heating devices (CUHs, UHs, FCUs)

25

13

Computer room cooling units (CRACs)

12

14

Variable volume or constant volume, terminal control units (VAVs
, TCUs)

72
0

15

Direct expansion cooling units (DXUs)



roof or grade mounted

16

16

Ventilation air systems (supply and/or exhaust fans)

7

17

Local gas
-
fired or electric boilers

6

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Schedule B
-
2


Summary of AHUs
,
Termin
al Zones/Devices

and Systems

by B
uilding

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Schedule C
-
1
:
Basic Components

The
following

types of
control and automation
system components

are included in the scope of work:

Item

Device / System Type

1

Autodial gateways

2

Bridges

3

Comfort controller 1600's

4

Comfort controller 6400
I/O modules

5

Comfort controller 6400's

6

Comfort ID Controllers (CIDs)

7

ComfortView

(CV)

8

Constant Volume & Temperature Controller (CVT)

9

Control devices such as, but not limited to: Relays, Sensors, Sequencers, Actuators,
Valves, Status switche
s, Transducers, Etc.

10

Control panels and all attached control wiring, tubing and devices

11

Dampers and linkages for HVAC Systems and Fans

12

Data Collection Data Transfer Modules

13

Fan coil controllers

14

Fan powered VAV controllers

15

Field I
nstalled Devices I/O's

16

Field Installed Devices Power supplies

17

Field Installed Devices (FIDs)

18

Front
-
end computers and associated hardware (HW) & software (SW)

19

Pneumatic air compressor

20

Pneumatic air dryer

21

Pneumatic devices such as,

but not limited to: actuators, PE switch, EP switch,
receivers, thermostats, relays, sensors and transmitters.

22

PremierLink controls

23

Product Integrated Controllers (PIC's) for Chiller
s

24

Product Integrated Controllers (PIC's) for Boilers

25

Pr
oduct Integrated Controllers (PIC's) for Roof Top Units (RTUs)

26

Repeaters

27

Sensors for: CO, CO
2
, NO, air flow, gpm, etc.

28

Single duct VAV Terminal Control Units (TCUs)

29

TeLinks

30

Temp kits

31

Terminal System Manager II (TSM)

32

Unit Vent
Controllers

33

Universal Controllers

34

Variable Volume & Temperature Controller (VVT)

35

i
-
Vu Hardware & Software

36

Network Routers

37

Network Bridges

38

Network Links

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Schedule C
-
2
:

Controller
and Terminal Device Quantities

Building / Site

Route
r

Bus No.

Gateway

TELINK

Universal Controller

CC1600

CC6400

PremierLink

ComfortLink

Product Integrated Controllers (PIC)

Fan Coil

VAV (CID)

VAV (TCU)

Zone Controller (ZC)

Terminal System Manager (TSM)

Variable Volume Temperature (VVT)

BACnet

ASB


0


1



0

2





18


1

5


ATeC

1

80




46

3

1










AUTO Tech

1

92



4


2





11






BAC

1

77





1







25




CAR

1

84





3




1

35






CLC

1

75



1





5








CUP

1

96

1


2


5










21

CVA


0





4



2



71


2



Gorman

1

79





1

2






6


3


Greenhouse


78





1











LAH


0





4



2



124


2



LIB


0




1

7






49


1



MAC

1

83





3





49






MAN

1

82



1


7





47




1


MAS A

1

86



1


2





39






MAS B

1

87



1


2





36






MAS BIO


0





2






20


1



MAS CHEM

1

78



1


4











PAC

1

81





5





18






Pumps


var.





11











RCA

2

93/94



4


8





45






Site Lights


var.



1


0











SLC

1

85





9




3

41






Freehold Site

1

91





8


1



42






Hazlet Site

1

88



2


2




25







Long Bran
ch Site

1

89



1


0

4

2





22




Wall Site


95





1

8










TOTALS

19


1

1

19

47

95

17

3

9

29

363

282

53

7

9

21

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Schedule D
:
Excluded Devices, Controls & Equipment


The following types of
Devices
,

Controls
and

Equipment

are excluded

from the scop
e of this contract:

1.

Motors / starters / capacitors

2.

VFDs

3.

Compressors

4.

Heat exchangers / coils

5.

Fans and drive components

6.

Manual valves

7.

Gauges

8.

Refrigeration specialties

9.

Gas train

10.

Packaged controls for boilers

11.

Packaged controls for chillers

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Schedule E
-
1: Typ
ical Maintenance Activities for Digital Control System

1.

Settings

(weekly)



Review all set point and time schedules and verify correct settings



Review and set holiday schedules



Review sequence and configuration and ensure they meet building requirements



Check

global configurations

2.

Monitoring

(weekly)



Review data transfer points



Review reports and alarm history



Present a
n

electronic report
of all generated alarms

3.

Power

(quarterly)



Check all regulated power supplies



Check and replace CIO and FID batteries as nec
essary



Review, test and replace all batteries on wireless devices



Check and test all system grounds



Check communication bus for proper voltage

4.

Sensor Check and Calibration

(annually)



Review, test and calibrate all CO, CO
2

and NO
2

sensors



Check and verify o
peration of all connected equipment points



Perform point to point check of all points



Perform loop back test on all repeaters

5.

Hot water valves

(annually)



Check actuator for operation.



Check packing nut for leaks. Rebuild if necessary.



Check valve close off
. Check seat for leak by.

6.

Dampers (AHU & VAV)


(annually)



Check damper actuator for operation.



Check stroke a
n
d spring return. (if applicable)



Lubricate damper. Check for binding, correct where necessary.

7.

Refrigeration temperature alarms

(quarterly)



Check
and calibrate sensors



Test alarm sequence

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Schedule E
-
2: Typical Maintenance Activities for Pneumatic Control System


1.

All pneumatic controlled devices, such as valves, actuators, PE switch, etc. shall be isolated
from

control signal and checked by manual
hand pump.

2.

Hot water valve
s

a)

Check diaphragm for leaks

b)

Check packing nut for leaks. Rebuild if necessary.

c)

Check valve close off at designed close off air pressure, check seat for leak by

3.

Dampers

a)

Check damper actuator diaphragm for leakage

b)

Check stroke and s
pring return

c)

Lubricate damper, check for binding correct where necessary

4.

Thermostat
s

a)

Clean calibrate, check throttling range, set for 2 deg.

(or will to as required)

5.

Receiver controllers

a)

Rebuild once a year using manufacturers rebuilding kit

b)

Replace screen
s, filters, 0 rings and restrictors

c)

Calibrate

6.

PE Switch
es

a)

Hand pump and adjust setting as per control drawing

7.

EP Switch
es

a)

Check for operation, check for any air leakage through seat

8.

Minimum Positioners

a)

Check operation over full range of signal

b)

Check for ai
r leakage

9.

Freeze Stat
s

a)

Check operation, verify shut down sequence; supply fan stops, fresh air damper closes, hot
water valve is positioned for full water flow through coil

10.

Transmitters

a)

Check calibration, replace if transmitter deviation is greater than 4%

11.

Air Compressors

a)

Check refrigerated air
dryer

operation

(quarterly)

b)

Provide and change air compressor oil
(annually)

c)

Drain down tan
k (weekly)

d)

Adjust and inspect drive belt(s)

(quarterly)

e)

Provide and replace drive belt(s)

(annually)

Brookdale Community College


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Schedule E
-
2: Typical Ma
intenance Activities for Pneumatic Control System

(con’d)

f)

Provide and change air intake filter
(semi
-
annually)

g)

Provide and change oil separating filter
(annually

or whenever manufacturer’s pressure drop
is exceeded or oil is present
)

h)

Check compressor run t
ime

(monthly)
(run time on a compressor shall not exceed 50%. If
run time exceeds 50%
Contractor

shall determine cause of problem)

i)

A record of the following shall be posted at the air station:



Oil change date



Filter change date



Run time for each compressor



Date of run time check

Brookdale Community College


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Schedule E
-
3: Typical Daily Monitoring and Inspection Activities


A remote or local inspection
shall
be performed on DDC controlled

equipment on all listed Buildings. The
Monitoring and
I
nspection
sha
ll include the following:

2.

Revie
w all received alarms and provide an evaluation

of each alarm to determine its source;
history of occurrence, implications for comfort, health, safety and energy efficiency; and
recommended response, adjustment or corrective action
.
Each

evaluation
shall

b
e
documented
electronically in a database format of the
Contractor
’s choice but must have the prior approval
of the College. The report(s) shall be submitted
as part of the
weekly
report

in either electronic
or printed form to both the Director of Faciliti
es and the Executive Director of Facilities,
Maintenance and Engineering.

3.

Review and evaluate all system schedules and setpoints

for all controlled equipment at all

Building
s
.
The

review
shall
: 1)

identify changes made to scheduling or settings with a reco
rd of
when and by whom the changes were made, 2)
make
an assessment of any
implications for
comfort, health, safety and energy efficiency; and
3)
prov
ide the
recommended response,
adjustment or corrective action.

Each

evaluation shall be documented electro
nically in a
database format of the
Contractor
’s choice but must have the prior approval of the College. The
evaluation
(s) shall be submitted as part of the
weekly
report in either electronic or printed form
to both the Director of Facilities and the Execu
tive Director of Facilities, Maintenance and
Engineering.

4.

Review and evaluate the dynamic performance of all systems and components

for all controlled
equipment at all Buildings. Typical review
shall
include assessing the current setting and
performance of

each system

as reflected in system reports and trend patterns
to confirm
efficient and effective use of systems to minimize energy use without sacrificing occupant
comfort.

This review shall identify any inconsistent or inefficient control behavior with
an
evaluation of the implications for comfort, health, safety and energy efficiency. The evaluation
shall define the likely source of the problem and shall provide a recommended response,
adjustment or corrective action
. Each

evaluation shall be documented

electronically in a
database format of the
Contractor
’s choice but must have the prior approval of the College. The
evaluation
(s) shall be submitted as part of the
weekly
report in either electronic or printed form
to both the Director of Facilities and t
he Executive Director of Facilities, Maintenance and
Engineering.

5.

The
minimum system settings and performance parameters

that
shall

be continuously
monitored and evaluated include the following:

a)

For A
ll Space
s / Terminal Control Devices:



Terminal Control D
evice Status (Occupied / Unoccupied / Off)



Space Temperatures



Terminal Control Device Airflows



Terminal Control Device Reheat Valve Position
s

b)

For
All AHU System
s:



Return
Air Temperatures



Preheat
Air Temperatures



Mixed
Air Temperatures



Supply
Air Temperatur
es



Return air Relative Humidities

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Schedule E
-
3: Typical Daily Monitoring and Inspection Activities

(con’d)





Heating Coil Valve



Cooling Coil Valve



Hot water
supply/return
temperature
s



Chilled water
supply/return temperatures



Supply Fan Motor Static Pr
essure



Supply Fan Motor VFD/inverter



Return Fan Motor VFD/inverter (also include any associated exhaust fans with
each system)



Return Air Flow (also include any associated exhaust fans with each system)



Return Air CO2



Supply Fan Status



Return Fan Status (a
lso include any associated exhaust fans with each system)


c)

For All
Hydronic Systems (Primary, Secondary & Tertiary of both Chilled Water and Hot
Water Systems as well as Condenser Water Systems)



Water Pump Status



Pump Motor VFD/inverter



System Flow (
where
available
)



System
Differential
Pressure



System Supply Water Temperature



System Return Water Temperature

d)

Primary Equipment in Central Plant



Chillers
-

Status & performance information from Chiller PIC (for each chiller)



Cooling Towers


Fan status, Valve p
ositions and Bypass Operation (for each tower)



Boilers
-

Status & performance information from Boiler PIC (for each boiler)

Weekly
report
s

for
each occupied day
sha
ll be submitted
at each weekly meeting with the Director of
Facilities
.
These
reports shoul
d include a review of any alarms, critical changes and performance
problems identified
during the week
.

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Schedule E
-
4: Typical Weekly Reporting and Inspection Activities


Once each week at a regular meeting to be agreed upon between the Contractor and the
College, the
Contractor shall present to and review with the
Director of Facilities

of the College a summary of the
previous week’s Monitoring, Inspection and Evaluation activities. At this same meeting, the Contractor
shall also present a schedule of the
coming week’s planned maintenance activities for the Automation
and Controls systems. These maintenance activities shall include all Preventive, Planned, Routine and
Predictive efforts based on the annual maintenance program and any
potential changes in se
tpoints,
sequences of operation or opt
imization routines identified by previous monitoring activities that may
improve
comfort, heal
th, safety or energy efficiency.

Include an accounting of
the specific
employees
involved with each class of service activit
ies
.

This report should not incorporate any information already electronically submitted to the College in the
previous week’s evaluation reports. IF new information is to be made available during this meeting, the
Contractor shall provide a supplemental
electronic submission to the Monitoring and Evaluation report
database.

At
each
weekly meeting which is to be held at the Lincroft Site at a location to be established by the
Director of Facilities

of the College, the Contractor shall:



Review all alarm rep
orts and evaluations from the previous week and shall verify with the
Director of Facilities

what if any actions are to be taken and correction are to be
implemented.



Review all setpoint and schedule changes from the previous week and verify that they are
within the College’s standard indoor environmental criteria. If not within the College’s
Standard criteria, the Contractor shall verify with the
Director of Facilities

what if any
adjustments are to be made or corrective actions are to be implemented.



R
evi
ew
all
performance
evaluations
of all systems and components

comparing
current
setting
s

and performance of each system
with similar data from the previous week and
previous year to assess the efficiency of the current operations and identify any potential
opportunities for improvement in energy conservation.

The
Contractor shall summarize major
trends and issues that the

Director of Facilities

may need to be aware of in order to initiate
policy changes in maintenance and operational procedures to improve en
ergy efficiency and
overall occupant health, safety and comfort. The Contractor shall provide the
Director of
Facilities

with a summary of
any
recommendations for changes in scheduling, setpoints,
sequences of operations or optimization routines that shoul
d be considered for
implementation.



In addition to evolving changes in current scheduling, setpoints, sequences of operations
or optimization routines for energy efficiency or health and safety, the Contractor shall also
review and advise the
Director of F
acilities

of any planned or appropriate changes in settings
that may be necessary or appropriate as result of seasonal changes in climate or College
occupancy.



If based upon the Contractor’s recommendations, the
Director of Facilities

authorizes
changes in

current scheduling, setpoints, sequences of operations or optimization routines,
the Contractor shall work with the
College
Operating staff to implement these changes
.



As necessary, the Contractor shall also provide hands
-
on training to
the College’s
Oper
ating staff

regarding

all
new operating strategies.



The Contractor shall also work the

Director of Facilities

and the College’s maintenance
and operating staffs to schedule and coordinate any maintenance activities, especially for
those that may require do
wntime or system interruption that may affect space temperature
control and occupant comfort or space functionality.

Brookdale Community College


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Schedule F: Typical Critical Alarm Procedures


The College has
identified
the following
Alarms

considered C
ritical

to specific Functions,
Sy
stems,
Equipment and/or Spaces:

6.

Sewage Ejector Pump(s)

7.

Sump Pump(s)

8.

IT Space Temperature Alarms

9.

Status
of HVAC Equipment serving IT Equipment

10.

Heating Hot Water Pump(s) (primary, secondary, tertiary)

11.

Critical boiler alarms

12.

Cooling tower basin water level

13.

Freezestats in all air handling units

The Contractor is responsible to see that whenever these alarms are
generated
that appropriate and
timely notifications are given and, where appropriate, immediate responses are undertaken.

The following outlines the p
rocedures to be followed in the event that a Critical Alarm is generated:

1.

Contractor shall receive all alarms, monitored

both

on
-
site
and

remotely from the Contractor’s
offices

2.

Contractor shall
immediately:

a)


Assess the alarm condition

b)

Determine its validit
y

c)

Identify its source and location (site, building, system, component, room names, room
number(s) and/or College equipment of critical spaces served by the alarming equipment.)

d)

Identify the criticality of the alarm and when it was first generated

e)

Verify th
e appropriate
College

personnel that are to be informed
directly

f)

Call the Operating Staff on duty at the Central Plant to advise them of all aspects of the
alarm. This call shall be accomplished within 30 minutes of alarm generation
.

g)

Generate an electronic

report outlining:



All the above information

plus



Current status of the alarm

plus



Chronological information about the alarm

plus



Relevant environmental or other parameters considered critical to the alarming function

h)

Issue an electronic notification with
a complete copy of all the above together with the name
and time of the College staff notified by phone. This
electronic notification
shall be sent to
the Central Plant Operator’s console as well as to the pager and the email address of the

Director of Fac
ilities and
other individuals that may be identified by the College.

3.

Unless a specific response has been previously predefined by the College

in their standard
procedures
, the Contractor shall wait for further instructions from the

Director of Facilities

r
egarding
what if any supplemental maintenance or service requirements are authorized.

4.

F
ollowing the complete resolution of the alarm including confirmation that the underlying problem
has been corrected or eliminated, the Contractor shall amend the
electro
nic
records of the alarm
with complete description of the follow
-
up activities,
date of completion

and by whom.
Brookdale Community College


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Schedule G: Typical Sewage Ejector Test Procedures

1.

Clean and inspect contacts.

2.

Adjust switch for proper contact.

3.

Confirm proper voltage is at c
ontact switch.

4.

Cycle switch manually
.

5.

Confirm alarm is generated in alarm module.

6.

Confirm alarm is sent to designated Brookdale Community College personnel

Brookdale Community College


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Schedule H: Typical Equipment Log

Equipment Identification

Performance Characteristics

Equipment N
o.


Capacity: Flow


System Designation


Capacity: Pressure/Head


Service / Duty


Design Temp.: In


Building/ Room


Design Temp.: Out


Manufacturer


Power: Voltage


Model


Power: Phase


Date Manufactured


Power: Design Amps



Date

Technician

Service

Performed

Comments























































Brookdale Community College


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Bid Form 8

Bid Pricing Sheet

Bidder: _____________________



A.
BASIC SERVICES

(based on 17 months)

Item No.

Description

Basis

Monthly Rate

Total Cost

1.



Basic Serv
ices for scheduled and
preventive maintenance on automation
& controls systems and required support
of College Operations

Monthly
C
ost
for 17 months

(February 1,
2012


June 30,
2013)



$



$


TOTAL COST BASIC SERVICES (A): $_________________


B.
HOURLY S
ERVICES (based on 17 months)

Item No.

Description

Basis

Hourly Rate

Total Cost


1.


Programming Support


272 hours



$ /hour


$


2.


i
-
Vu Graphics Modifications


136 hours



$ /hour


$


3.


Supplemental Training


136 hours



$ /hour


$



4.


Project Manager


75 hours


$ /hour


$



5.


Project Engineer


25 hours


$ /hour


$



6.


Field Technician


410 hours


$ /hour


$




TOTAL COST HOURLY SERVICES (B) (ITEMS
1
-
6): $_____________________




TOTAL COST = (A + B) BASIC SERVICES PLUS (+) HOURLY SERVICES (Items 1
-
6): $_______________

Brookdale Community College


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Bid Form 8


(
con’d
)


The contract will
be awarded to the lowest responsible and responsive bidder with the lowest accumulative Total Cost (A + B) for
the seventeen (17) month period (February 1, 2012


June 30, 2013) for Basic Services and Hourly Services per Bid Pricing Sheet
and meets all bid

and detailed specification requirements.

Note: This is a seventeen (17) month contract with an option for a 2
nd

year (July 1, 2013


June 30, 2014) and 3
rd

year (July 1,
2014 through June 30, 2015).

The College reserves the right to award the second and
third year based on the service and
performance of the previous contract period and the College’s availability of funds. Renewal shall be at the College’s sole
option,
which shall be exercised on or before February 28 of each contract year.

The contract
price for the second contract year, if awarded, will be the monthly cost and all hourly rates stated in A and B
above, respectively, multiplied by 1.02 (i.e. a 2% escalator). Third year cost, if awarded, will be second year cost and ra
tes
multiplied by
1.02.















Brookdale Community College


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Bid Form 9: Company Qualifications Form

Bid
der:
Project Name:
Client:
Project Address
Project State
Project City
Project Zip
Reference Name
Telephone No.
Position / Title
Email Address
Total Area (Gross SF):
No. of Buildings / No. of Sites
Buildings
Sites
Does this qualify as Large Multiple Bldg. Project?
Age of Control Systems (Range in years)
Service Contract Start Date
Service Contract Finish Date
Service Provided by:(Bidder or SubContractor)
Percent of Project on CCN System
%
Percent of Project on ComfortView System
%
Percent of Project on i-Vu System
%
CCN Type: (version)
i-Vu Interface Type:
Nunber of Hardware & Software Points
Did Project include Central Heating Systems?
Did Project include Central Cooling Systems?
Did Project include CAV Air Handling Systems?
Did Project include VAV Air Handling Systems?
Services Rendered on this Project
Maintenance & Service
%
Troubleshooting HVAC Systems
%
Systems Operation
%
System Performance Testing
%
RetroCommissioning or Re-commissioning
%
Implement Energy Savings Measures
%
Years
Min. of (3) Large, Multiple Building Projects
Min. of (4) buildings for Large, Multiple Building Projects
Min. 100,000 GSF/project or 250,000 GSF/Large Project
To qualify, the service must have been provided for at least
25% of the project.
If Service is not applicable to this project, indicate 0%.
Experience with
each
of these services must be
demonstrated on a minimum of (3) projects.
Min. of 50% of the project in each system type is required
to qualify this project as experience in that system type.
Minimum of (5) CCN and (3) i-Vu Projects are required.
% Project each service was rendered
YES / NO
Must be a minimum of 500 points
CCN or Open and Standard, Pro or Plus
Must be after August 2006
Must be prior to August 2008
Experience with each type of HVAC system must be
demonstrated on a minimum of three (3) of the submitted
projects
List the Name of the Firm Providing Service on this Project
/
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Bid Form
10

Staff Qualifications

Bidder _________________________________________

Project Manager
Project Engineer
Technician 1
Technician 2
Technician 3
Staff Certifications
Total
Req'd
Project Manager
Project Engineer
Technician 1
Technician 2
Technician 3
EPA refrigerant handling &
environmental awareness
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
OSHA approved hazard
communications training
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Proper Handling of
Refrigerant 410A
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
HVAC training and testing
Certification
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Carrier Comfort Network
System certification
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Carrier i-Vu System
certification
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Carrier VAV System
certification
5
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Carrier i-Vu Advanced
Graphics certification
2
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Carrier CC6400 Comfort
Controllers certification
2
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Date Certified:
Staff Name
Project Position
Company Projects (Form 3A)
this staff member worked on
Years of Maintenance Experience
Years of Service with Bidder
Technical Responsibility
Position held with Firm
Firm Name
(Bidder or Subcontractor)