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Nov 20, 2013 (3 years and 7 months ago)

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Addressing Research Data

Management Needs

UVa

Data Management Consulting Group


Creative Commons License ”Addressing Research Data Management Needs :
UVa

Data Management Consulting Group",
4/3/13 by Sherry Lake is licensed under a Creative Commons Attribution
-
ShareAlike

3.0
Unported

License.

Virginia Connect Event

Evolution of Research
Data: Strategies
for Curation & Data
Management

May 16, 2013


Sherry Lake

Senior Data Management Consultant

University of Virginia Library


Need and Opportunity


May 2010 announcement of upcoming NSF DMP
requirement


UVA administrators recognize new requirement
and insufficient researcher preparedness as a risk
to future funding


Library made case to take on support, and
received support from research and IT leadership


Our team was already headed in this direction,
and had built experience in this broader area
through previous efforts



An Evolution of Services

Electronic Text
(
Etext
) Center
and Geospatial
and Statistical
Data (
GeoStat
)
Center,

1990s
-
2006

Science and
Engineering
Digital Initiative
(SEDI) Lab,

2003
-
2006

Research
Computing Lab
(RCL),

2006
-
2010

Scientific Data
Consulting
(
SciDaC
) Group,

2010
-
Present

What comes
next?

Supporting Data Management

Assessment

Planning

Implementation

Data Interviews

Data Management
Plan Support

UVa

Institutional
Repository

Assessment/Data Interviews


Goals

1.
Gain deeper knowledge of specific research behaviors

2.
Promote our data management support



Conducted about 30 interviews across many domain
areas, in partnership with subject liaisons


Problem:
how to manage “unique” conditions of each
research environment against common
characteristics of data management within domains
and institutional
framework


Consulting Workflow

Conduct Data
Interview

Send
initial report
to
researcher for
approval/review

Distribute
final report
and begin DM
Implementation with
Researcher

Produce "
Data
Interview Report"


Extract
action
statements
from
“DM
Vitals
Recommendations
Report"

Code Data
Interview
answers in
the
“DM Vitals” tool

Data Management Plan Support


Initially asked to provide boilerplate text for
researchers, we resisted this approach


Began providing services by developing a
very user
-
centered template approach,
incorporating Q&A and guidance


Heavy focus on collaborative development
with our team and iterative revision



Scaling the DMP Consulting Service

Supporting
UVa’s

Institutional
R
epository


Improvement of upstream
data management
practices to improve
quality in downstream
preservation


Development of
mechanisms for
preservation of data

Engaging at Multiple Levels



Advising on data management planning


Consulting on data management process improvement and
curation


Training on requirements and best practices



DMPTool

for efficiency in offering DMP services and sharing best practices


Policy revision and recommendations


Serving as the bridge for institutional data management services



Repository services (Libra, Academic Preservation Trust, Digital Preservation
Network)


Contributing use cases and real requirements to development efforts



Involvement in national initiatives to develop parts of our support model


Developing collaborations to share and gain expertise

Front
-
line

Services


Process

Improvement


Infrastructure

Development


Community
-
wide


“Operational” Support for Data Management


Implementation of grant
-
driven data
management plans


Plans for the sake of doing better
research, efficiency, cost
-
saving, risk
mitigation


Using notebook approach


Managing the data throughout the project
lifecycle


Selected Additional Efforts


Data Rights and Responsibilities Guidance


http://dmconsult.library.virginia.edu/data
-
rights
-
and
-
responsibilities
-
guidance
-
1
-
0
/


Data Management Day at UVA


Graduate Student Data Management Portal


http://pages.shanti.virginia.edu/SciDaC_Grad_Training
/



Graduate Student Data Management
Bootcamp

(in partnership
with Virginia Tech Libraries)


ASERL/SURA Model Language for Research Data Management
Policies


http://www.aserl.org/wp
-
content/uploads/2013/01/ASERL
-
SURA_Model_Language_RDM_Policy_Language_FINAL.pdf



ARL SPEC Kit on Research Data Management Services (in
collaboration with
JHU, data presently being collected)



What Comes Next?



Core Team Composition

Name

Title

Training

Percent Time

Area of Focus

Andrew
Sallans

Head of
Strategic Data
Initiatives

MLIS

MSMIT

Full
-
time

Management, planning,
IT, budgeting

Sherry Lake

Senior Data
Consultant

MLIS

Full
-
time

Planning, programming,
storage, metadata

Bill Corey

Data
Consultant

MLIS

Full
-
time

Policy, ownership,
metadata

Andrea
Denton

Health
Sciences Data
Consultant

MLIS

4 hours per

week

Clinical

research, IRBs

Ricky
Patterson

Data
Consultant

PhD
Astronomy

Half
-
time

Scientific data, methods,

funded research

Summer
interns

MLIS

Full
-
time for
10 weeks

Project

based

Emerging Research Data
S
ervices


A complete suite
to match the emerging research
needs


Five person Data Services Leadership Team
for
strategy, faculty advisory group expected to happen
soon


Data management as a useful cornerstone


Other areas:


GIS (currently have two FTEs)


Statistical consulting (just hired new FTE, searching for second
now)


Data acquisition (just hired new FTE)


Metadata consulting (just restructured, shifting now)


Data archiving?

Data mining? Data wrangling? Data modeling?

Staffing These Emerging Services


Retraining


Reframing of positions


Offering job share opportunities for people to
develop skills and experience in new areas


Fresh hires, including non
-
traditional (i.e.
Domain PhDs)

Ongoing Struggles…


How do we involve the broader Library staff?


In overall Library services, what can we stop
as we shift into these new areas of focus?


Beyond our culture, how do we persuade our
users to see the Library differently?


Communication about existing efforts and
management of expectations

Contact

Sherry Lake


shLake@virginia.edu


Twitter: @
shlakeuva


http://dmconsult.library.virginia.edu


dmconsult@virginia.edu



Creative Commons License ”Addressing Research Data Management Needs :
UVa

Data Management Consulting Group",
4/3/13 by Sherry Lake is licensed under a Creative Commons Attribution
-
ShareAlike

3.0
Unported

License.