WEB SERVICES WORK REQUEST FORM, CHECKLIST AND FLOWCHART

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Nov 3, 2013 (3 years and 9 months ago)

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APPENDIX 1


WEB SERVICES WORK REQUEST FORM, CHECKLIST AND FLOWCHART


Checklist for a new website section/development of website


Before you complete the request form, please go through this checklist. You need to be
able to answer all these questions bef
ore your request can be authorised. If you would
like advice, please phone The Web
and

Intranet Co
-
ordinator on 01592 647971.


Checklist items

Your notes

Getting started

Who is the target audience?


What is the purpose of your website?


If your inform
ation is on the web, how will your
audience access it if they don’t have access to
the Internet?


Is a new website really necessary? Will it
duplicate information already provided
elsewhere?


If you would like a new section on an existing
NHS Fife intra
net or
website
, where will it fit in
the existing menu?


Content

What content do you plan to provide


now and
in the future?


Is the content for the site ready? You need
concise, well written and relevant information in
plain English


Who is providin
g the content?


Who will put in the content and attend training to
do this?


Maintenance

Who will update and review your website or
section?



You







A member of your staff




Other


















WEB SERVICES PROVISION FLOWCHART


All new websi
te developments should follow the governance work flow below:















































Editor maintains / updates

content

Staff member requests new website
development or amendment to a current website

Staff member completes web
services work request form

Line mana
ger to sign

Confer with Web
Services

Developers

if
applicable

Staff member sends

completed form to
Web Services

Web Services estimate development
timescales

Service Lead/Staff
Member meet to
prioritise

Web Services develop
website/
t
emplate

Site Editor receives training in NHS Fife Web
Content Management System (CMS)


Web Services complete handover
of website to
Site Editor

Website goes

live

Review

Report and
update

Key:



Staff member


Web Services


Service Lead


Site Editor


REQUEST AND APPROVAL

FORM


Please refer to the checklist and web services provision flow chart before you
complete
this form. If you have any questions, please contact The Web
and

Intranet
Co
-
ordinator on 01592 647971.


Requester


Work requested by:


Name


Job title


Department


Phone no.


Email address


Head of Service

Name


Head of Service

Job title



Work Req
uirement


1.
PLEASE TICK AS APPRO
PRIATE


Amend existing site





[go to 2]

New web section





[go to 3]


2. Amendment(s)


2a)

Address of existing site/section


http://


2b) Feature required, e.g. online form, forum




3. Site requirements


a) Target audie
nce (please tick one or more)


Private group e.g. dept only (please specify)




Intranet

only








Patients and the public









B) SITE OBJECTIVES


c) Content plan







d) Benefits (please tick one or more categories)

Note: benefits measures will be
determined once the request has been authorised



Categories



1

Patient and public access to
information about services and care




5

Improvements to staff working
lives












2

Shared information for integrated
care




6

Improved resource utilisa
tion












3

Better information for clinical
decisions



7

Better information for
management and governance













4

Faster communication and turn
-
round times



8

Other. . . . . . . . . . . . . . . . . . .












Content Editor


Name o
f person who will
maintain/edit

the content


Name


Job title


Trust


Department


Phone no.


Email address



2. Has the Site Editor

received
NHS Fife CMS
training already?

Yes





No








Authorisation


NOTE
: Please sign sections “1” and “2” then f
orward to Web Services so we can
estimate timescales
and authorise.


Requested b
y


Signature


Name (please print)


Date



Authorised by
Head of Service


Signature


Name (please print)


Date




Please return this form to

the
Web

and Intranet
Co
-
ordina
tor,
NHS Fife, Hayfield
House, Hayfield Road, Kirkcaldy, KY2 5AH or email: fifewebservices@nhs.net


Authorised by Web Services


Signature


Name (please print)


Date


Estimated
development time


Go ahead?












Web Services Use Only


URL: ……………………
………………………………………………………………


Start date………………………………………………………………………………


Completion date
……………………………………………………………………….


Review date:……………………………………………………………….………….


All work will be reviewed after 6 months to ensure that it is meeting business needs
and is being m
aintained by the designated person.