Data supplement on UNFPA management results

lapclassManagement

Nov 6, 2013 (3 years and 10 months ago)

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Annex 7


Data

Supplement

on

Management

Results



17 May 2012


List of tables and figures



Human
resources
…………………………………………....................................................................................................

3



Staff vacancy
rate
……………………………………………………………………………………………………………………………...

3

Programme
…………………………………………………………………………………………………………………………………..

4
-
16



Results
-
based

management (RBM)
…………………………………………………………………………………………

4
-
5



Evaluation
……………………………………………………………......................................................................................................
...
.....

6
-
8



Knowledge
management
……………………………………………………………......................................................................

9
-
10



South
-
South
cooperation
……………………………………………………………………………………………………................

11



Joint
programmes
……………………………………………………………………………………………………………………………...

12



Programme
support
………………………………………………………………………………………………………………………….

13
-
15

Country programme annual
work
plan

…..……………………………………………………………………………….

16



Resources management
…………………………………………………………………..................................................

17
-
23



Expenditures
………………………………………………………………………………………………………………………………………..

17



Resource contributions
………………………………………………………………………………………………………................

18
-
19



Resource mobilization
…………………………………………………………………………………………………………………

20
-
21



National

execution (NEX)
………………………………………………………………………………………………………………

22
-
23


UNFPA staff vacancy rates,
2009
-
2011

19.6

18.1

16.8

17.4

16.8

15.3

17.6

17.2

16.4

16.4

Programme Budget posts

Biennial Support Budget

[BSB] posts

0
5
10
15
20
25
1 Jun 2009
1 Sep 2009
1 Nov 2009
1 Jan 2010
30 Sep 2010
1 Jan 2011
1 Apr 2011
1 Jul 2011
1 Oct 2011
31 Dec 2011
Percentage

BSB+Programme
Budget

posts

There has been a declining trend in UNFPA staff vacancy rates from 19.6 per cent in June 2009 to16.4 per cent at the end of 2
011
.


Source
: Quarterly UNFPA Positions Statistics Overview (Reports for 2009
-
2011
).

3

409

137

75

32

175

828

457

185

43

72

148

905

56

70

25

23

22

212

0
200
400
600
800
1000
Africa (sub-Saharan)
Asia and Pacific
Arab States
Eastern Europe and
Central Asia
Latin America and the
Caribbean
Total UNFPA
Number of
UNFPA staff

2010
2011
RBM Basics E-Module

905 UNFPA staff completed RBM training (workshop and online/distance learning) in 2011, and 212 of the total completed the RB
M B
asics E
-
module launched in April.


Source
: UNFPA COARs 2010
-
2011
and Division
of Human Resources Learning
Management System.

UNFPA
staff trained in
results
-
based management,
2010
-
2011

4

91

74

86

75

81

83

91

65

64

85

54

75

86

74

100

70

96

85

93

78

79

95

81

87

0
20
40
60
80
100
Africa
Asia and Pacific
Arab States
Eastern Europe and Central
Asia
Latin America and the
Caribbean
Total UNFPA
Percentage of
country offices per
region

2008
2009
2010
2011

All country offices
reported
to have benefited from a variety of
results
-
based management trainings
in 2011.


Source
:

UNFPA
COARs 2008
-
2011.

UNFPA country
offices with staff participating in
results
-
based
m
anagement

trainings, 2008
-
2011

5

Quality assurance mechanism established.

Terms of Reference [TOR] reviewed and signed
-
off by the Regional
M&E adviser.

Evaluation Management Committee formed to guide Country
Programme Evaluation [CPE].

Draft evaluation report reviewed by the Regional M&E adviser.

80%

95%

100%

100%

Percentage of CPEs reported by country offices.

Compliance
with
requirements of Evaluation Guidelines, 2011

Note
:

Data

is

based

on

20

country

programme

evaluations

self
-
reported

by

country

offices

in

their

2011

annual

reports
.


In

2011
,

the

majority

of

country

programme

evaluations

(CPEs)

adhere

to

Evaluation

Guidelines

requirements
.


Source
:

UNFPA
COARs 2011.

6

218

244

0
50
100
150
200
250
2010
2011
Number of participants

Participation in staff evaluation training*

Strengthening
UNFPA capacity
in evaluation, 2010
-
2011

*Includes

staff

trained

in

Results
-
Based

Management

with

enhanced

evaluation

modules
.



Increasingly,

more

UNFPA

staff

are

trained

in

evaluation,

as

training

coverage

continues

to

expand

across

regions

and

country

offices

in

2011
.



Source
:

UNFPA

Programme

Division/ESPB

Evaluation

Training

Data

.



7

95

102

0
30
60
90
120
2010
2011
Number of UNFPA country offices

UNFPA country offices
covered



By 2013, all country
programmes (CPs)
submitted to the
Exec.
Board
are accompanied
by country programme
evaluations (CPEs).


2010


35% of country
programmes submitted

to
the Exec.Board have
country programme
evaluations

2010


20% of country
programme evaluations
have management
responses prepared


2010



8%
of evaluations

were rated
‘Good
'






2011


Data will be available

after DOS
quality
assessment






2011




100% of country
programmes submitted
to the Exec. Board have
country programme
evaluations






2011





100
% of
country
programme documents
submitted
for Exec.Board
approval were informed
by
country programme
evaluations


Evidence from evaluation
were used
in the
Strategic Plan
midterm
r
eview


71% country
programme
evaluations
have
management responses
prepared



Our
approach for
improving quality includes
:



Capacity development
activities

through
training COs in
preparing and managing
CPEs
,



Issuance of new
evaluation guidelines,



Obtaining technical
support from peers and
Regional M&E
advisors



Continuing webinars on
evaluation topic
s.

Increased

Coverage



By
2013, at least 75%

of
CPs are informed

by evaluation

evidence
.

All
CPEs have a

management

response
.


Enhanced
Use


By
2013, at least 75%

of
CPEs attain a


Good’ rating

in the
evaluation

quality assessment.


Measures to
Improve
Quality

Performance of country programme evaluation function

8

Knowledge management, 2011

*

Webinars

held

and

recorded

through

the

G
lobal

Crossing

P
latform

only
.

Data

does

not

include

UNFPA
-
wide

video

conferencing

and

web

sessions
.


In

2011
,

content

development

and

use

of

platforms

and

tools

for

knowledge

sharing

has

improved
.


Source
:
UNFPA Global Crossing and MyUNFPA platforms 2011.

U
se


of

tools/

platforms

Content

d
evelopment

9

24

32

82

0
20
40
60
80
2009
2010
2011
Number of webinars

Number of
webinars*

1,032

1,740

2,745

0
500
1,000
1,500
2,000
2,500
3,000
2009
2010
2011
Number of live participation and accessed recording

Total participation**


Use of webinars, 2009
-
2011

There

is

an

increasing

trend

in

the

use

and

number

of

webinars

for

knowledge

sharing

across

UNFPA
.

In

2011

alone,

there

were

82

webinars

with

2
,
745

participation
.


Source
:

UNFPA

Global

Crossing

Platform,

2011
.

**Total

participation

are

estimates
.

A

logged
-
in

participant

is

counted

as

one
;

whereas,

there

could

be

more

than

one

listener

per

location
.


*Webinars

held

and

recorded

through

the

Global

Crossing

Platform
.


It

does

not

include

UNFPA
-
wide

video

conferencing

and

web

sessions
.

10

Knowledge sharing


(of expertise

and

technologies)


45
%

Capacity

development


18
%

Others


37
%

n=184


More

than

60

percent

of

South
-
South

c
ooperation

initiatives,

supported

by

UNFPA


in

2011
,

were

in

the

area

of

knowledge

sharing

and

capacity

development
.


Source: UNFPA COARs
2011.


South
-
South cooperation initiatives supported by UNFPA,
2011

11

Strategic plan outcome areas


Number of joint programmes

2008

2009

2010

2011

Population dynamics and
inter
-
linkages


14


14


19

11

Young people’s rights and needs












Population, gender and sexual and reproductive health data for development












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7









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Access and utilization of family planning services


6


4


3

2

Demand and utilization of HIV/STI services


40


25


21

32

Access of young to sexual and reproductive health


14


13


15

18

Gender equality and human rights in policies


15


23


18

20

Gender equality, reproductive rights and empowerment


13


10


23

18

Human rights protection systems and mechanisms


9


11


7

8

Response to gender
-
based violence


35


32


38

35

Others


10


12


0

0

Total active joint programmes

224

221

244

224

UNFPA participation in joint programmes by strategic plan outcome areas, 2008
-
2011

In 2011, UNFPA participated in 224 joint programmes, covering all strategic plan outcome areas.


Source:

UNFPA COARs, 2008
-
2011.


12

Areas of support

2008

2009

2010

2011

Number

%

Number

%

Number

%

Number

%

Strategic guidance on common country
assessment/UNDAF, country programme
formulation and implementation


30


26


42


35


65


51

61

48

Technical contribution to the programming process


74


65


85


70


93


73

93

73

Coordination of inputs from other headquarters
divisions for improved quality of programming


49


43


55


46


62


49

48

38

Joint review of the country programme/projects in
terms of relevance and effectiveness


14


12


28


23


31


24

45

35

Support to country programme M&E activities


29


25


49


41


88


69

89

70

Political support to help better position country
programme vis
-
à
-
vis government priorities in the
national development context


40


35


36


30


47


37

35

28

Support to the United Nations country team


36


32


33


27


38


30

28

22

Other


33


29


33


27


32


25

30

24

Received support in at least one area

114

100

121

100

127

100

127

100

Support provided by regional offices to country offices, 2008
-
2011

In

2011
,

country

offices

r
eported

to

have

received

a

variety

of

support

from

regional

offices,

mainly

in

the

areas

of

technical

contributions

to

the

programming

process

and

support

to

country

programme

monitoring

and

evaluation

activities
.


Source
:

UNFPA COARs, 2008
-
2011.

13

Country
offices
'
assessment of
support by
regional offices

Relevance of
support

Quality of support

Timeliness of
support

Impact upon
overall quality
of CP and
programme
delivery

Number
of
COs

%

Number
of COs

%

Number
of COs

%

Number
of COs

%

Total (all regions)

Excellent

28

22

23

18

16

13

23

18

Good

76

60

80

63

59

46

53

42

Satisfactory

22

17

22

17

44

35

47

37

Poor

1

1

2

2

8

6

4

3

Total

127

100

127

100

127

100

127

100

In

a

non
-
confidential

assessment,

about

70

per

cent

of

country

offices

rate

support

from

regional

offices

as


good”

or

“excellent”
.


Source
:

UNFPA

COARs,

2011
.


*see next slide for regional disaggregated data.

Country office assessment of support

provided by

r
egional
o
ffices, 2011


14

Country office assessment of the support

provided by

r
egional
o
ffices, 2011


(Continued)

Country
offices
'
assessment of support
by
regional offices

Relevance of support

Quality of support

Timeliness of support


Impact
upon
overall quality of
CP and programme
delivery

Number



of

COs

%

Number



of COs

%

Number



of COs

%

Number



of COs

%

Africa

Excellent

10

23

7

16

5

11

6

14

Good

25

57

27

61

17

39

15

34

Satisfactory

8

18

9

20

18

41

21

48

Poor

1

2

1

2

4

9

2

5

Total

44

100

44

100

44

100

44

100

Asia and Pacific

Excellent

3

13

3

13

2

9

4

17

Good

13

57

13

57

11

48

7

30

Satisfactory

7

30

6

26

7

30

10

43

Poor

0

0

1

4

3

13

2

9

Total

23

100

23

100

23

100

23

100

Arab States

Excellent

5

36

4

29

2

14

2

14

Good

7

50

10

71

9

64

10

71

Satisfactory

2

14

0

0

3

21

2

14

Poor

0

0

0

0

0

0

0

0

Total

14

100

14

100

14

100

14

100

Eastern Europe and Central Asia

Excellent

5

25

4

20

4

20

6

30

Good

13

65

13

65

11

55

10

50

Satisfactory

2

10

3

15

4

20

4

20

Poor

0

0

0

0

1

5

0

0

Total

20

100

20

100

20

100

20

100

Latin America and the Caribbean

Excellent

5

19

5

19

3

12

5

19

Good

18

69

17

65

11

42

11

42

Satisfactory

3

12

4

15

12

46

10

38

Poor

0

0

0

0

0

0

0

0

Total

26

100

26

100

26

100

26

100

15

51

88

91

86

83

0
25
50
75
100
2007
2008
2009
2010
2011
Percentage of country offices

UNFPA country offices that reported achieving indicator targets for more than 75 percent of
their annual work plan outputs, 2007
-
2011

In 2011,

about 83 per cent of country programmes implemented 75 per cent of planned annual work plan outputs


Source:

UNFPA COARs, 2007
-
2011
.

16

Outcome 2.1 , 14.7%

Outcome 2.2 , 26.1%

Outcome 3.1 , 3.4%

Outcome 3.2 , 3.2%

Outcome 3.3 , 0.6%

Outcome 3.4 , 5.1%

Population

and

Development


16.3%

Reproductive

Health

and

Rights


58.0%


Gender


Equality


12.4%

Programme
Coordination

and

Assistance


13.3%

UNFPA financial assistance
by strategic plan
outcomes, 2011*


*

Data

are

provisional
.


Focus

area

expenditure

in

reproductive

health

and

rights

has

the

largest

chunk

of

about

58
.
0

percent

in

2011
.

Source
:

UNFPA

Statistical

and

Financial

Review

2011

17

Regular contributions and other resources (co
-
financing) revenue from donor
governments and the private sector, 2008


2011 *

(in millions of USD and percentage of total revenue in parenthesis)

429

(57%)

469

(63%)

491

(58%)

451

(51%)

322

(43%)

270

(37%)

357

(42%)

440

(49%)

751

740

848

891

0
200
400
600
800
1,000
2008
2009
2010
2011 (provisional)
Million USD

Co-financing
Regular
Total
*
Figures for 2008
-
2010 are net. Data for 2011 are provisional and include trust funds, refunds to donors and JPO
programme
.

Since
2008, total resources have increased from $751m to $
891m
due to increase in co
-
financing revenue.
However
,
the proportion of total contributions that are regular resources
declined in 2011.


Source
:

UNFPA
Report on contributions by member States and others to UNFPA and revenue projections for 2012 and future years, and UNFPA Sta
tis
tical and financial review 2011.

18

Percentage of annual regular contributions from other than the top 15 donors, 2007

2011


7.3

4.3

3.8

4.0

2.0

0
1
2
3
4
5
6
7
8
2007
2008
2009
2010
2011
Percentage of annual contributions

Regular contributions from other donors

represent only 2 per cent of the annual total in 2011.


Source
:

UNFPA Report on contributions by member States and others to UNFPA and revenue projections for 2012 and future years
.

19


Number of donor government to regular resources, 2000
-
2011

100

121

136

149

166

172

180

182

176

161

150

145

0
40
80
120
160
200
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
Number of donors

After a peak in 2007
, there has been a
consistent

decline in the number of donor governments to UNFPA regular resources.


Source:

UNFPA Report on contributions by member States and others to UNFPA and revenue projections for 2012 and future years
.

20

Strategic plan funding target achievement, 2008
-
2011

* Data for 2011 represents commitments made for regular resources and trust funds.


Revenues
from donor
governments
and private sector
exceed the
s
trategic
p
lan target in 2011. However, regular contributions were 4 per cent short of the target.


Source
:

UNFPA

Report

on

contributions

by

member

States

and

others

to

UNFPA

and

revenue

projections

for

2012

and

future

years
.

21

3

8

9

-
4

61

35

59

97

-100
-80
-60
-40
-20
0
20
40
60
80
100
2008
2009
2010
2011 *
Percentage

Regular contributions
Other Resources
Above target

Below
target

NEX
audit status 2006


2010 audit cycles



Indicator

DOS
reported

NEXAMS
reported

2006

audits

2007

audits

2008

audits

2009

audits

2010*

audits

Number of negative audit reports
(qualified, disclaimer and adverse)
in % of total number of audit
reports submitted

28%

17%

10%

17%

13%

Total expenditure for audit reports
with negative opinions

$ 37.7m

$ 17.8m

$ 8.3m

$ 29.1m

$ 31.2m

Unsupported expenditure (in % of
total audited NEX expenditure)

$
6.2m


(5.6
%)

$ 1.1m

(1.1%)

$ 1.2m

(1.4%)

$ 3.7m

(2.9%)

$ 6.1m

(3.
8
%)

Key performance
i
ndicators on NEX
audits with negative
opinion

NEX performance
in 2010 is not entirely comparable with
prior years. In
2010, about 75% of all the audits were performed by a global audit
firm, while in
previous years, they were performed entirely by
Supreme Audit Institutions (SAI)/ Locally Hired Auditors (LHA). The shift towards
the use of services
of a
global auditing firm resulted in higher quality audits that identified a higher proportion of negative observations and unsup
por
ted amounts as compared to
audits undertaken by
SAI/LHA.


Source
:
UNFPA Division

for Oversight Services, Oversight Assessments of NEX, 2007 and 2009 and NEX Audit Management System (NEXAMS).


*see next slide for the details of 2010 audit
c
ycle.

22

Region

Number

of


reports

Audited

expenditure


(
US$)

Reports with negative
opinion

Unsupported

expenditure

Number

Percentage
of
total
audit
reports
submitted

Amount


(US$)

Percentage
of total
audited
NEX
expenditure

Africa

(sub
-
Saharan)

262

61,109,951

39

15%

1,548,391

2.5%

Asia and Pacific

183

44,058,224

21

11%

916,717

2.1%

Latin America and
Caribbean

162

27,967,174

21

13%

2,463,690

8.8%

Arab States

84

10,575,686

9

11%

285,302

2.7%

Eastern

Europe and
Central Asia

34

3,561,602

2

6%

27,093

0.8%

Headquarters

55

14,552,078

11

20%

839,754

5.8%

TOTAL

780

161,824,715

103

13%

6,080,947

3.8%

NEX audit results by UNFPA
headquarters and regions,


2010 audit cycle


Source:
Moore Stephens, 16 January 2012.

23

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-
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© UNFPA 2012